Difference between revisions of "Leave Code Fast Loader"

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__NOTOC__
 
__NOTOC__
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'''This program will allow you to fast load leave codes to students'''.
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'''This program will provide the user a way to fast load leave codes to students'''.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:nanleavecodemenu.png]]
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'''Student > Loaders > Leave Code Fast Loader'''
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'''On the left navigation panel, select Student Master > Loaders > Leave Code Fast Loader.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:nanleavecodesetup.png]]
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[[File:leavecodeloadsetup.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.  
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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all schools in your district.
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Leave Code''' - Student's leave code from school
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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'''Team''' - Leave blank or select all to include all teams. Otherwise, choose the desired team.
  
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the field to the right of Gender to select the desired gender to be included.
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'''Exclude SBLC Codes''' - Exclude Retain/Promotion Codes
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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'''Program''' - Leave blank or select all to include all programs. Otherwise, choose the desired program.
  
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Clubs''' - Leave blank or select all to include all clubs.  Otherwise, choose the desired club.
  
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'''Leave Code''' - Student's leave code from school
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'''Special Codes''' - Leave blank or select all to include all special codes.  Otherwise, choose the desired special code.
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the  
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'''Custom Codes''' - Select the Custom Codes created in the [[Custom Code Management]] to filter the student list.
  
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right of Teams to select the desired Teams(s) to view.
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'''Student''' - This will generate a list of students to select from.
  
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'''Exclude SBLC Codes''' - Retain/Promotion Codes
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Sped'''
  
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'''Clubs''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''All''' - Select to view all students
  
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select the desired club(s) to view.
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'''Sped Only''' - Select to view only Sped students
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Non Sped''' - Select to view only non Sped students
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''504'''
  
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'''Student''' - This will generate a list of students to select from.
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'''All''' - Select to view all students
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''504 Only''' - Select to view only 504 students
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)
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'''Non 504''' - Select to viewonly non 504 students
  
 
'''OK''' - Click to continue
 
'''OK''' - Click to continue
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
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===Column Headers===
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===Left Column Headers===
  
 
'''Dist''' - Student's district of enrollment
 
'''Dist''' - Student's district of enrollment
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'''Leave Code''' - Student's leave code from school
 
'''Leave Code''' - Student's leave code from school
  
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===Column Headers on Right Side===
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
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===Right Column Headers===
  
 
'''Leave Date''' - Student's leave date from school
 
'''Leave Date''' - Student's leave date from school
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'''Leave Descriptions''' - Leave code description
 
'''Leave Descriptions''' - Leave code description
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
  
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'''Assign a leave code to individual students or a small group of students.'''
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'''How-to'''
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Assign a leave date from the bottom right side of the screen first.
 
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Click in the blank leave code field beside the name(s) of the student(s) that need the same leave code.
 
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An asterisk (*) will appear in the field.
 
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After selecting the students that need the same leave code, click the code on the right side of the screen.
 
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A message will appear indicating that rows have been updated. The leave code for each student will also be updated at this time.
 
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Click '''Ok'''.
 
  
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[[Assign a leave date]]
  
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'''To remove a leave code from an individual student or a small group of students'''
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[[Unassign a leave date]]
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Blank out the leave date field first from the bottom right column.
 
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Click in the leave code cell beside the name(s) of the student(s) that need the same leave code removed.
 
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An asterisk (*) will appear in the field.
 
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After selecting the student(s) that need the leave code removed, click the blank leave code at the top of list on the right side of the screen.
 
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A message will appear indicating that rows have been updated.
 
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Click '''Ok'''.
 
  
 
==Bottom==
 
==Bottom==
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[[File:nanleavecodebottom.png]]
 
[[File:nanleavecodebottom.png]]
  
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'''Setup''' - Click to go back to the Setup box.
  
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'''Setup''' - This allows you to change the values on the setup box without exiting the program.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Help''' - Click to view written instructions and/or videos.
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'''Help''' - This button links to the JCampus video and written instructions.
 
  
  

Latest revision as of 15:13, 18 July 2023

This program will provide the user a way to fast load leave codes to students.

Menu Location

Student > Loaders > Leave Code Fast Loader

Setup Options

Leavecodeloadsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Leave Code - Student's leave code from school

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Exclude SBLC Codes - Exclude Retain/Promotion Codes

Program - Leave blank or select all to include all programs. Otherwise, choose the desired program.

Clubs - Leave blank or select all to include all clubs. Otherwise, choose the desired club.

Special Codes - Leave blank or select all to include all special codes. Otherwise, choose the desired special code.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Student - This will generate a list of students to select from.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sped

All - Select to view all students

Sped Only - Select to view only Sped students

Non Sped - Select to view only non Sped students

504

All - Select to view all students

504 Only - Select to view only 504 students

Non 504 - Select to viewonly non 504 students

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Nanleavecodemain.png


Left Column Headers

Dist - Student's district of enrollment

Sch - Site code of the school in which the student is enrolled

Student Name - Student's full name

SIDNO - Student's identification number

State ID Number - State assigned identification number

GD - Student's grade of enrollment

Leave Date - Student's leave date from school

Leave Code - Student's leave code from school

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Leave Date - Student's leave date from school

Leave Codes - Student's leave code from school

Leave Descriptions - Leave code description

To find definitions of commonly used column headers, follow this link: Common Column Headers.


How-to

Assign a leave date

Unassign a leave date

Bottom

Nanleavecodebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki