Difference between revisions of "Attendance Trends Graphing"
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| + | '''This program will provide the user a way to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.''' | ||
| + | |||
===Video How-to=== | ===Video How-to=== | ||
[[media:AT-TrendsGraph.mov|Attendance Trends Graphing video]] | [[media:AT-TrendsGraph.mov|Attendance Trends Graphing video]] | ||
| − | === | + | ==Menu Location== |
| − | |||
| − | + | Attendance> Trends> Attendance Trends Graphing | |
| − | + | ==Setup Options== | |
| + | [[File:mb795.png]] | ||
| − | + | '''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list. | |
| − | + | '''District''' - Default value is based on the user’s security settings. The user will be limited to their district only. | |
| − | + | '''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code. | |
| − | ''' | + | '''Students''' - You can choose individual student(s). |
| − | ''' | + | '''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport. |
| − | ''' | + | '''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club. |
| − | + | '''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code. | |
| − | + | '''Skip Codes''' - The codes listed in this field will be skipped when counting the absences for the student. | |
'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | '''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range. | ||
| − | ''' | + | '''Special Ed:''' |
| + | |||
| + | '''All''' - Select to view all students. | ||
| + | |||
| + | '''Sped Only''' - Select to view sped only students. | ||
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| + | '''Non Sped''' - Select to view non sped students. | ||
| + | |||
| + | '''504:''' | ||
| + | |||
| + | '''All''' - Select to view all students. | ||
| + | |||
| + | '''504 Only''' - Select to view 504 only students. | ||
| + | |||
| + | '''Non 504''' - Select to view Non 504 students. | ||
| + | |||
| + | '''LEP:''' | ||
| − | + | '''All''' - Select to view all students. | |
| + | '''LEP Only''' - Select to view LEP only students. | ||
| − | ''' | + | '''Non LEP''' - Select to view Non LEP students. |
| − | To find definitions | + | To find definitions for standard setup values, follow this link: [[Standard Setup Options]]. |
| − | + | '''Ok''' - Click to continue. | |
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| − | + | ==Main== | |
| − | |||
| − | + | [[File:mb796.png]] | |
| − | + | ===Column Headers=== | |
| − | + | '''Codes''' – The number associated with the attendance code for posting attendance. | |
| − | + | '''Description''' – A description that corresponds with the code number. | |
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| + | '''E''' – Total number of Excused absences recorded for the selected date range. | ||
| − | ''' | + | '''U''' – Total number of Unexcused absences recorded for the selected date range. |
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| − | + | '''O''' – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other | |
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| − | + | '''Total''' – Total number of students with this particular absence code | |
| − | :: | + | |
| − | + | '''Percent''' – Percentage of the total number of students with this particular absence code | |
| − | + | ||
| − | + | ===Graph Options=== | |
| − | + | ||
| + | '''Graph Style''' – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis). | ||
| + | |||
| + | '''Date Option''' – Review results by the Month or by the Week | ||
| + | |||
| + | '''Unit Type''' – Counts (Number of Transactions) or Percent (Percentage of Transactions) | ||
| + | |||
| + | '''Absence Type''' – Transactions (Number of transactions) or Days (Number of Days) | ||
| + | |||
| + | '''Graph Type''' | ||
| + | |||
| + | *'''Gender''' | ||
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| + | *'''Special Education''' | ||
| + | |||
| + | *'''Grade''' | ||
| + | |||
| + | *'''Time Span in number of days''' | ||
| + | |||
| + | *'''Site--School Site''' | ||
| + | |||
| + | *'''Time of Day - Hour of the day ''' | ||
| + | |||
| + | *'''Day of Week''' | ||
| + | |||
| + | *'''3 Year - gives data for a 3 Year Span using the same date span''' | ||
| + | |||
| + | To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]. | ||
| + | |||
| + | ==Bottom== | ||
| + | |||
| + | [[File:sch9.png]] | ||
| + | |||
| + | '''Setup''' - Click to go back to the Setup box. | ||
| + | |||
| + | [[Standard Print Options | '''Print''']] - This will allow the user to print the report. | ||
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| + | '''Help''' - Click to view written instructions and/or videos. | ||
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| + | |||
| + | '''To print the chart''' | ||
| + | |||
| + | Click the print button at the bottom of the screen. | ||
| + | |||
| + | A popup will appear with several print versions available. The PDF version is the default and is preferred. | ||
| + | |||
| + | Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen. | ||
| + | |||
| + | A printer icon will appear at the bottom of the preview. Click the printer icon. :Then click the printer button at the top of the preview. | ||
| + | |||
| + | After the chart prints, close the print preview window. | ||
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[[Attendance|'''Attendance''' Main Page]] | [[Attendance|'''Attendance''' Main Page]] | ||
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[[WebPams|'''JCampus''' Main Page]] | [[WebPams|'''JCampus''' Main Page]] | ||
Latest revision as of 08:40, 6 June 2024
This program will provide the user a way to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.
Video How-to
Attendance Trends Graphing video
Menu Location
Attendance> Trends> Attendance Trends Graphing
Setup Options
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on the user’s security settings. The user will be limited to their district only.
School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
Students - You can choose individual student(s).
Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
Skip Codes - The codes listed in this field will be skipped when counting the absences for the student.
From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
Special Ed:
All - Select to view all students.
Sped Only - Select to view sped only students.
Non Sped - Select to view non sped students.
504:
All - Select to view all students.
504 Only - Select to view 504 only students.
Non 504 - Select to view Non 504 students.
LEP:
All - Select to view all students.
LEP Only - Select to view LEP only students.
Non LEP - Select to view Non LEP students.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Ok - Click to continue.
Main
Column Headers
Codes – The number associated with the attendance code for posting attendance.
Description – A description that corresponds with the code number.
E – Total number of Excused absences recorded for the selected date range.
U – Total number of Unexcused absences recorded for the selected date range.
O – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other
Total – Total number of students with this particular absence code
Percent – Percentage of the total number of students with this particular absence code
Graph Options
Graph Style – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).
Date Option – Review results by the Month or by the Week
Unit Type – Counts (Number of Transactions) or Percent (Percentage of Transactions)
Absence Type – Transactions (Number of transactions) or Days (Number of Days)
Graph Type
- Gender
- Special Education
- Grade
- Time Span in number of days
- Site--School Site
- Time of Day - Hour of the day
- Day of Week
- 3 Year - gives data for a 3 Year Span using the same date span
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
To print the chart
Click the print button at the bottom of the screen.
A popup will appear with several print versions available. The PDF version is the default and is preferred.
Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.
A printer icon will appear at the bottom of the preview. Click the printer icon. :Then click the printer button at the top of the preview.
After the chart prints, close the print preview window.
