Difference between revisions of "Letter Log Report"

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__NOTOC__
 
__NOTOC__
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===Video How-to===
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'''This program will provide a log list of when letters were printed out for students in the [[Letter Printing System]]. Letters that were emailed (instead of printed out) will not show in this report.
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[[media:CO-LetterLog2.mov|Letter Log video]]
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*The entire letter system will support multiple languages per letter. Each letter starts with a default letter and additional languages can be added with the language text. The letter will not be translated so it must be written in the designated language. The system uses the student Home Language field in Country Entry in [[Student Master]], like all communications, to determine the correct letter to print and records the language sent in the Letter Log Report. The default letter is sent if the language is not present.'''
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===How-to===
 
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:letterlogmenu.png]]
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'''Student > Letters > Letter Log Report'''
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On the left navigation panel,  select '''Student Master''' > '''Letters''' > '''Letter Log Report'''.
 
  
 
==Setup Options==
 
==Setup Options==
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Arena''' - Click on the box to see options
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'''Lett Name''' - Subject of letter
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'''SIDNO''' - Student's identification number
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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'''Sped''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
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'''Homeroom''' - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the
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right of Counselor to select the desired counselor(s) to view.
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'''Club''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''OK''' - Click to continue
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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all schools in your district.
 
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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A list of students will appear based on the settings of the setup box. The list will be of students who have had letters printed out for them.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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By clicking on a student or highlighting all of a students records and clicking '''View Log''', the letter or letters printed for the selected student will be shown.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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==Main==
  
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the field to the right of Gender to select the desired gender to be included.
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[[File:letterlogmain4.png]]
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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===Column Headers===
  
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Sch''' - Site number of school of enrollment
  
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'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''Student Name''' - Student's full name
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''SIDNO''' - Student's identification number
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''Homeroom''' - Student's homeroom teacher's name
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Grade''' - Student's grade of enrollment
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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'''Letter School''' - School described in letter
  
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right of Teams to select the desired Teams(s) to view.
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'''Letter Name''' - Name of letter
  
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'''Sped''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
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'''Letter Course''' - Course that was involved
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise
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'''Control''' - Letter Control
  
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click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''Letter Date''' - Date used in the letter
  
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the  
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'''Arena''' - Letter category/choose from the list below:
  
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right of Counselor to select the desired counselor(s) to view.
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'''AT''' - Attendance
  
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'''Club''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''DI''' - Discipline
  
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select the desired club(s) to view.
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'''EV''' - Event
  
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''GR''' - Grades
  
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'''OK''' - Click to continue
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'''HE''' - Health
  
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If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''SB''' - SBLC/RTI
  
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==Main==
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'''SE''' - Special Education
  
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[[File:letterlogmain.png]]
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'''ST''' - Student (for general purpose use)
  
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'''Language''' - Language that was entered in [[Student Master]]> Country Entry> Home Language field.  If no language was entered then it will say default, which is usually English.
  
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'''Creator''' - User who created the log
  
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'''Create Time''' - Date and time the log was created
  
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'''Modifier''' - User who changed the log
  
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The next item is not found on the standard setup options document:
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'''Modified Time''' - Date and time the log was changed
  
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'''Arena'''
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'''Delivery''' - Delivery type for the letter
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*'''AT'''--Attendance
 
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*'''DI'''--Discipline
 
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*'''EV'''--Event
 
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*'''GR'''--Grades
 
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*'''HE'''--Health
 
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*'''SB'''--SBLC/RTI
 
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*'''SE'''--Special Education
 
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*'''ST'''--Student (for general purpose use)
 
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'''Letter Name''' - select the name of the letter to see which students have had that letter printed out for them and the date printed.
 
  
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'''Delete''' - Delete this letter from the letter log
  
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Click "OK" after all fields of the setup box have been set as desired.  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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A list of students will appear based on the settings of the setup box.  The list will be of students who have had letters printed out for them.
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==Bottom==
  
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By clicking on a student or highlighting all of a students records and clicking '''View Log''', the letter or letters printed for the selected student will be shown.
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[[File:letterlogbottom.png]]
  
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By clicking '''Print Logs''', you will be given a box that allows you to make a choice of saving or printing in different formats.
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'''Setup''' - Click to go back to the Setup box.
  
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'''View Log''' - Replicate the letters that were printed in the selected logs
  
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'''Print Options'''
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'''Print Logs''' - To find the print instructions, follow this link: [[Standard Print Options]].
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Help''' - Click to view written instructions and/or videos.
  
  
 
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[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:25, 5 June 2024

This program will provide a log list of when letters were printed out for students in the Letter Printing System. Letters that were emailed (instead of printed out) will not show in this report.

  • The entire letter system will support multiple languages per letter. Each letter starts with a default letter and additional languages can be added with the language text. The letter will not be translated so it must be written in the designated language. The system uses the student Home Language field in Country Entry in Student Master, like all communications, to determine the correct letter to print and records the language sent in the Letter Log Report. The default letter is sent if the language is not present.

Menu Location

Student > Letters > Letter Log Report

Setup Options

Letterlogsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Arena - Click on the box to see options

Lett Name - Subject of letter

SIDNO - Student's identification number

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Sped - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Club - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Sport - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.


A list of students will appear based on the settings of the setup box. The list will be of students who have had letters printed out for them.

By clicking on a student or highlighting all of a students records and clicking View Log, the letter or letters printed for the selected student will be shown.

Main

Letterlogmain4.png

Column Headers

Sch - Site number of school of enrollment

Student Name - Student's full name

SIDNO - Student's identification number

Homeroom - Student's homeroom teacher's name

Grade - Student's grade of enrollment

Letter School - School described in letter

Letter Name - Name of letter

Letter Course - Course that was involved

Control - Letter Control

Letter Date - Date used in the letter

Arena - Letter category/choose from the list below:

AT - Attendance

DI - Discipline

EV - Event

GR - Grades

HE - Health

SB - SBLC/RTI

SE - Special Education

ST - Student (for general purpose use)

Language - Language that was entered in Student Master> Country Entry> Home Language field. If no language was entered then it will say default, which is usually English.

Creator - User who created the log

Create Time - Date and time the log was created

Modifier - User who changed the log

Modified Time - Date and time the log was changed

Delivery - Delivery type for the letter

Delete - Delete this letter from the letter log

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Letterlogbottom.png

Setup - Click to go back to the Setup box.

View Log - Replicate the letters that were printed in the selected logs

Print Logs - To find the print instructions, follow this link: Standard Print Options.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki