Difference between revisions of "Homeless Student List"

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'''This program will provide a list of students that have been identified as Homeless with the indicator of the homeless category in Programs.'''
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'''This program will provide a list of students that have been marked as Homeless using a Program Homeless code in [[Student Master]] and/or the [[Program Code Fast Loader]] with current dates. Also, to have a "Y" in the Service column of this report, there must be a current Homeless service code in the [[Homeless Service Log]]. '''
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===Video How-to===
 
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[[media:ST-HomelessStudentList.mov|Homeless Student List video]]
 
  
 
==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Homeless Students List'''
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[[File:homeless menu.png]]
 
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On the left navigation panel, select '''Student Master''' > '''Lists''' > Homeless Students List.
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:homeless setup.png]]
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[[File:homelessstudlistsetup2.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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schools in your district.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''Homeless Begin Date''' - Choose the homeless begin date.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Homeless End Date''' - Choose the homeless end date.
  
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'''As of Date and Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Sped:'''
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*'''All''' - Select this to show all students.
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*'''Sped Only''' - Select this to show Sped only students.
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*'''Non Sped''' - Select this to show Non Sped students.
  
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'''Show SSN on Report''' -- Check to include the Social Security Number on the report. It is not recommended to display/print the SSN on this report.
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'''504:'''
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*'''All''' - Select this to show all students.
 +
*'''504 Only''' - Select this to show 504 only students.
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*'''Non 504''' - Select this to show Non 504 students.
  
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'''Skip Blank Start/End Program Dates''' - Skip students with no start or end dates.
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'''LEP:'''
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*'''All''' - Select this to show all students.
 +
*'''LEP Only''' - Select this to show LEP only students.
 +
*'''Non LEP''' - Select this to show Non LEP students.
  
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'''OK''' - Click here to save your selections.
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Show SSN on Report''' - Check to include the Social Security Number on the report. It is not recommended to display/print the SSN on this report.
  
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==Menu Location==
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'''Skip Blank Start/End Program Dates''' - Skip students with no start or end dates.
  
 +
'''Only show Students who Started On or After Homeless Begin Date''' -  Click to show students who have a start date of on or after Homeless begin date.
  
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[[File:homeless main.png]]
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list columns that can be selected to view on the report.
  
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
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===Column Headers===
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Student Name''' - Student's full name
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==Main==
  
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'''Sidno''' - List of students by Sidno for whom an Enrollment Status Form will be printed. Select one or more students or leave the field blank for all students or check the box at the top of
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[[File:homelesslistmain5.png]]
  
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the student list to select all students.
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===Column Headers===
  
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'''SASID''' - State assigned student identification number
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'''Last Name''' - Student's last name.
  
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'''Sch''' - Student's school of enrollment
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'''First Name''' - Student's first name.
  
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'''GD''' - Student's grade of enrollment
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'''Middle Name''' - Student's middle name.
  
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'''Homeless Code''' - Homeless Code based on federal definition
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'''SIDNO''' - Student's district identification number.
  
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'''48''' - Homeless Shelters
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'''SASID''' - State assigned student identification number.
  
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'''49''' - Homeless Doubled Up
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'''Sch''' - Student's school of enrollment.
  
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'''50''' - Homeless Unsheltered
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'''GD''' - Student's grade of enrollment.
  
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'''51''' - Homeless Hotels/Motels
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'''Gender - Student's gender.
  
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'''52''' - Homeless Unknown/Other (not allowed at this time)
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'''Ethnic''' - Student's ethnicity.
  
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'''Lunch''' - Free/Reduced Lunch indicator. All Homeless students receive Free Lunch.
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'''DOB''' - Student's date of birth.
  
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'''ECode''' - Student's entry code into school
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'''Parent/Guardian''' - Name of the student's parent/guardian.
  
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'''EDate''' - Student's entry date into school
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'''Student's Phone Number''' - Phone number of student.
  
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'''LCode''' - Student's leave code from school
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'''Parnet/Guardian Phone Number''' - Phone number of parent/guardian.
  
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'''LDate''' - Student's leave date from school
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'''Relationship to Parent/Guardian''' - This will state what the relationship is between the student and the Parent/Guardian.
  
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'''Begin Type''' - Value will be one of the following choices
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'''Homeless Code'''
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*'''48''' - Homeless Shelters
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*'''49''' - Homeless Doubled Up
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*'''50''' - Homeless Unsheltered
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*'''51''' - Homeless Hotels/Motels
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*'''52''' - Homeless Unknown/Other (not allowed at this time)
  
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'''01''' - Type 1
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'''Lunch''' - Free/Reduced Lunch indicator. All Homeless students receive Free Lunch.
  
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'''02''' - Type 2
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'''ECode''' - Student's entry code into school.
  
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'''03''' - Unaccompanied Youth
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'''EDate''' - Student's entry date into school.
  
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'''04''' - Farming
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'''LCode''' - Student's leave code from school.
  
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'''05''' - Seafood
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'''LDate''' - Student's leave date from school.
  
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'''06''' - Awaiting Foster Care
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'''Begin Date''' - When the student became homeless.
  
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'''End Type''' - Value will be one of the following choices
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'''End Date''' - When the student was no longer homeless.
  
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'''01''' - XX Type 2
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'''Begin Type''' - Value will be one of the following choices.
 +
*'''01''' - Type 1
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*'''02''' - Type 2
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*'''03''' - Unaccompanied Youth
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*'''04''' - Farming
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*'''05''' - Seafood
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*'''06''' - Awaiting Foster Care
  
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'''02''' - XX Type 3
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'''End Type''' - Value will be one of the following choices. These are the state`s homeless reason codes, as the second set of numbers corresponds to the state numbers.
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*'''01''' - XX Type 2
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*'''02''' - XX Type 3
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*'''03''' - 01 Mortgage Foreclosure
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*'''04''' - 02 Flooding
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*'''05''' - 03 Hurricane
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*'''06''' - 04 Tropical Storm
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*'''07''' - 05 Tornado
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*'''08''' - 06 Wildfire or Fire
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*'''09''' - 07 Man-made Disaster (Major)
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*'''10''' - 08 Eviction
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*'''11''' - 09 Unemployment/Loss of Job
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*'''12''' - 10 Domestic Violence
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*'''13''' - 11 Illness
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*'''14''' - 12 Financial Hardships
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*'''15''' - 13 Lack of Affordable Housing
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*'''16''' - 14 Unaccompanied Youth
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*'''17''' - 15 Incarceration of Parent/Guardian
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*'''18''' - 16 Unsafe Living Conditions
  
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'''03''' - 01 Mortgage Foreclosure
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'''Services''' - A value of '''Y''', for yes, indicates that there are services related to this program. To have a "Y" in the Service column of this report, there must be a current Homeless service code in the [[Homeless Service Log]].
  
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'''04''' - 02 Flooding
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''05''' - 03 Hurricane
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==Bottom==
  
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'''06''' - 04 Tropical Storm
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[[File:homelesslistbottom4.png]]
  
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'''07''' - 05 Tornado
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'''Setup''' - Click to go back to the Setup box.
  
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'''08''' - 06 Wildfire or Fire
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''09''' - 07 Man-made Disaster (Major)
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
  
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'''99''' - 99 Other
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
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'''Services''' - A value of '''Y''' indicates that there are services related to this program
 
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
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==Bottom==
 
  
 +
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
  
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[[File:homeless bottom.png]]
 
  
 +
----
 +
[[Student Master|'''Student Master''' Main Page]]
  
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'''Setup''' - The user may change the settings previously selected for running the program.
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----
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[[WebPams|'''JCampus''' Main Page]]
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
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'''Help''' - Takes you to the Help website for written instructions and instructional videos
 
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 

Latest revision as of 10:01, 5 June 2024

This program will provide a list of students that have been marked as Homeless using a Program Homeless code in Student Master and/or the Program Code Fast Loader with current dates. Also, to have a "Y" in the Service column of this report, there must be a current Homeless service code in the Homeless Service Log.

Menu Location

Student > Reports > Homeless Students List

Setup Options

Homelessstudlistsetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Homeless Begin Date - Choose the homeless begin date.

Homeless End Date - Choose the homeless end date.

Sped:

  • All - Select this to show all students.
  • Sped Only - Select this to show Sped only students.
  • Non Sped - Select this to show Non Sped students.

504:

  • All - Select this to show all students.
  • 504 Only - Select this to show 504 only students.
  • Non 504 - Select this to show Non 504 students.

LEP:

  • All - Select this to show all students.
  • LEP Only - Select this to show LEP only students.
  • Non LEP - Select this to show Non LEP students.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show SSN on Report - Check to include the Social Security Number on the report. It is not recommended to display/print the SSN on this report.

Skip Blank Start/End Program Dates - Skip students with no start or end dates.

Only show Students who Started On or After Homeless Begin Date - Click to show students who have a start date of on or after Homeless begin date.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Homelesslistmain5.png

Column Headers

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

SIDNO - Student's district identification number.

SASID - State assigned student identification number.

Sch - Student's school of enrollment.

GD - Student's grade of enrollment.

Gender - Student's gender.

Ethnic - Student's ethnicity.

DOB - Student's date of birth.

Parent/Guardian - Name of the student's parent/guardian.

Student's Phone Number - Phone number of student.

Parnet/Guardian Phone Number - Phone number of parent/guardian.

Relationship to Parent/Guardian - This will state what the relationship is between the student and the Parent/Guardian.

Homeless Code

  • 48 - Homeless Shelters
  • 49 - Homeless Doubled Up
  • 50 - Homeless Unsheltered
  • 51 - Homeless Hotels/Motels
  • 52 - Homeless Unknown/Other (not allowed at this time)

Lunch - Free/Reduced Lunch indicator. All Homeless students receive Free Lunch.

ECode - Student's entry code into school.

EDate - Student's entry date into school.

LCode - Student's leave code from school.

LDate - Student's leave date from school.

Begin Date - When the student became homeless.

End Date - When the student was no longer homeless.

Begin Type - Value will be one of the following choices.

  • 01 - Type 1
  • 02 - Type 2
  • 03 - Unaccompanied Youth
  • 04 - Farming
  • 05 - Seafood
  • 06 - Awaiting Foster Care

End Type - Value will be one of the following choices. These are the state`s homeless reason codes, as the second set of numbers corresponds to the state numbers.

  • 01 - XX Type 2
  • 02 - XX Type 3
  • 03 - 01 Mortgage Foreclosure
  • 04 - 02 Flooding
  • 05 - 03 Hurricane
  • 06 - 04 Tropical Storm
  • 07 - 05 Tornado
  • 08 - 06 Wildfire or Fire
  • 09 - 07 Man-made Disaster (Major)
  • 10 - 08 Eviction
  • 11 - 09 Unemployment/Loss of Job
  • 12 - 10 Domestic Violence
  • 13 - 11 Illness
  • 14 - 12 Financial Hardships
  • 15 - 13 Lack of Affordable Housing
  • 16 - 14 Unaccompanied Youth
  • 17 - 15 Incarceration of Parent/Guardian
  • 18 - 16 Unsafe Living Conditions

Services - A value of Y, for yes, indicates that there are services related to this program. To have a "Y" in the Service column of this report, there must be a current Homeless service code in the Homeless Service Log.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Homelesslistbottom4.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki