Difference between revisions of "Print Student Diploma"

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'''This program will allow you to fill in information on a pre-printed diploma provided by the State Department of Education'''.
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'''This program will provide the user a way to fill in information on a pre-printed diploma that are distributed by the State Department of Education.  Signature images can be uploaded using the [[Sponsor Site Editor]] and [[JDrive]]. Here is the link for those instructions: [[Upload School Images]].
  
 
==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Print Student Diploma'''
  
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[[File:nan print student diploma menu.png]]
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==Setup Options==
  
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[[File:newdiplomasetup.png]]
  
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On the left navigation panel, select '''Student Master''' > ''' Lists''' > '''Print Student Diploma'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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==Setup Options==
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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[[File:nan print student diploma setup.png]]
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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'''Student Name All Caps''' - Check to have the student names display in all caps.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Camel case School Name''' - A typographical convention in which an initial capital is used for the first letter of a word forming the second element of a closed compound
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''OK''' - Click to continue.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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all schools in your district.
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==Main==
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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[[File:prstuddipmain.png]]
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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===Column Headers===
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''District''' - district in which the student is enrolled.
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''School''' - Site code of the school in which the student is enrolled.
  
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'''Student Name All Caps''' - Check to have the student names display in all caps.
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'''Last Name''' - Student's last name.
  
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'''Camelcase School Name''' - A typographical convention in which an initial capital is used for the first letter of a word forming the second element of a closed compound
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'''First Name''' - Student's first name.
  
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'''OK''' - Click to continue
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'''Middle Name''' - Student's middle name.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''SIDNO''' - Student's identification number.
  
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'''GD''' - Student's grade of enrollment.
  
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==Main==
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'''Full Name''' - Student's full name.  The user can edit the student's name using this column. Click anywhere on the row to make the field editable and then type the name as the user wants it to be shown on the diploma.  The name will not stay that way if the user gets out of the program and re-enters.
  
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'''Principal''' - Principal's name.
  
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[[File:nan print student diploma main.png]]
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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==Bottom==
  
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===Column Headers===
 
  
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'''District''' - district in which the student is enrolled
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[[File:mb494.png]]
  
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'''School''' - Site code of the school in which the student is enrolled
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'''Setup''' - The user may change the settings previously selected for running the program.
  
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'''Last Name''' - Student's last name
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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'''First Name''' - Student's first name
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'''Help''' - Takes you to the Help website for written instructions and/or instructional videos.
  
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'''Middle Name''' - Student's middle name
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'''Print Form''' - After making your selection(s) for printing, click the Print Form button at the bottom of the screen. A print preview will display in the upper left corner of the screen.
  
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'''SIDNO''' - Student's identification number
 
  
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'''GD''' - Student's grade of enrollment
 
  
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'''Principal''' - Principal's name
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===To Print Diplomas===
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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Make sure diplomas have been loaded in the printer.
  
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==Bottom==
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Select student(s) from the list to print diplomas using the checkboxes.
  
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'''Print Form''' - Click at the bottom of the screen to print the diploma(s). Another box will appear.
  
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[[File:nan print student diploma bottom.png]]
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[[File:formselection2.png]]
  
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'''Setup''' - The user may change the settings previously selected for running the program.
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'''Diploma type''':  Choose a type of diploma being awarded the student:  '''Tops University''', '''Tops Tech Jumpstart''', '''LA Core 4''', '''Career Diploma''', '''Basic Core''', '''Certificate of Achievement''' or '''Old Track Diploma'''.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Adjust Signature position''' - Number of lines to move signature down.  Zero is the default. 1 means to move it down one line, 2 move down 2 lines, etc.
  
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'''Help''' - Takes you to the Help website for written instructions and instructional videos
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'''Font''' - Times New Roman, Champagne, and Baskerville are font choices.
  
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'''Print Form''' - After making your selection(s) for printing, click the Print Form button at the bottom of the screen. A print preview will display in the upper left corner of the
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'''Name Font''' - Font for the student name.
  
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screen.
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'''OK''' - Click to continue. Click on the Print icon at the top right.
  
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A print preview of the information to be printed on the diploma will appear.
  
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===To Print Diplomas===
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'''The user can use the settings shown below to make additional adjustments if the diploma is not  lining up correctly by using their printer's preferences.'''
  
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Make sure diplomas have been loaded in the printer.
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Toggle between''' Fit to Width''' and '''Fit to Page''' to see which is the best fit.  
  
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Check student(s) on the list.
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In addition to '''Custom''', there are several different choices in the '''Scale''' area to use such as Default, Fit to Paper, and Fit to printable area.
  
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'''Print Form''' - Click at the bottom of the screen to print the diploma(s).
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Also, click on '''System Dialog''' to see even more printer setting choices.
  
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'''Diploma type''': Choose a type of diploma being awarded the student.
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[[File:settings.png]]
  
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'''LA Core 4'''
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'''Print''' - Click to print.
  
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'''Career Diploma'''
 
  
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'''Basic Core'''
 
  
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'''Certificate of Achievement'''
 
  
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'''Adjust Signature position''' - Number of lines to move signature down.  Zero is the default.
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----
 +
[[Student Master|'''Student Master''' Main Page]]
  
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'''Times New Roman''' and '''Champagne''' are font choices,  click '''OK'''
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----
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[[WebPams|'''JCampus''' Main Page]]
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'''Fit to page''' - Uncheck this option
 
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'''Print''' - Click to print
 
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A print preview of the information to be printed on the diploma will appear.
 

Latest revision as of 08:31, 5 June 2024

This program will provide the user a way to fill in information on a pre-printed diploma that are distributed by the State Department of Education. Signature images can be uploaded using the Sponsor Site Editor and JDrive. Here is the link for those instructions: Upload School Images.

Menu Location

Student > Reports > Print Student Diploma

Setup Options

Newdiplomasetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Student Name All Caps - Check to have the student names display in all caps.

Camel case School Name - A typographical convention in which an initial capital is used for the first letter of a word forming the second element of a closed compound

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Prstuddipmain.png

Column Headers

District - district in which the student is enrolled.

School - Site code of the school in which the student is enrolled.

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

SIDNO - Student's identification number.

GD - Student's grade of enrollment.

Full Name - Student's full name. The user can edit the student's name using this column. Click anywhere on the row to make the field editable and then type the name as the user wants it to be shown on the diploma. The name will not stay that way if the user gets out of the program and re-enters.

Principal - Principal's name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mb494.png

Setup - The user may change the settings previously selected for running the program.

Print - This will allow the user to print the report.

Help - Takes you to the Help website for written instructions and/or instructional videos.

Print Form - After making your selection(s) for printing, click the Print Form button at the bottom of the screen. A print preview will display in the upper left corner of the screen.


To Print Diplomas

Make sure diplomas have been loaded in the printer.

Select student(s) from the list to print diplomas using the checkboxes.

Print Form - Click at the bottom of the screen to print the diploma(s). Another box will appear.

Formselection2.png

Diploma type: Choose a type of diploma being awarded the student: Tops University, Tops Tech Jumpstart, LA Core 4, Career Diploma, Basic Core, Certificate of Achievement or Old Track Diploma.

Adjust Signature position - Number of lines to move signature down. Zero is the default. 1 means to move it down one line, 2 move down 2 lines, etc.

Font - Times New Roman, Champagne, and Baskerville are font choices.

Name Font - Font for the student name.

OK - Click to continue. Click on the Print icon at the top right.

A print preview of the information to be printed on the diploma will appear.

The user can use the settings shown below to make additional adjustments if the diploma is not lining up correctly by using their printer's preferences.

Toggle between Fit to Width and Fit to Page to see which is the best fit.

In addition to Custom, there are several different choices in the Scale area to use such as Default, Fit to Paper, and Fit to printable area.

Also, click on System Dialog to see even more printer setting choices.

Settings.png

Print - Click to print.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki