Difference between revisions of "Parent Contact Count"

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'''The Parent Contact Count report gives a count of contacts made by Staff, or by Student, and the method of contact used by the staff member'''.
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'''This program will provide a way for the user to see contacts made in the [[Parent Contact Log]]. It can be viewed by using the By Teacher tab which is listed by the teacher/staff, the By Student tab which is listed by the student and By Grade tab which is listed by grade levels.'''
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*Also, when a teacher sends an email using Classroom> Reports> Roster> [[Email Report]], they will see the results in iGear> [[Parent Contact Log]]  AND  Reports>  Parent Contact Count.
  
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===Getting Started===
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==Menu Location==
  
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[[File:parent contact location.png]]
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'''Student > Count > Parent Contact Count'''
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On the left, click on '''Student Master'''. Under '''Counts''', select '''Parent Contact Count'''.
 
  
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==Setup Options==
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[[File:parconctsetup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Grade''' - Leave blank or select all to include all grades.  Otherwise, choose the desired grade.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''OK''' - Click OK to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main By Teacher==
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[[File:parentcontacttext1.png]]
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===Column Headers===
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'''District''' - Staff member's district of employment.
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'''School''' - Staff member's school of employment.
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'''Staff Name''' - Staff contact's name.
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'''Staff ID''' - Staff contact's identification number.
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'''Email''' - Total number contact's made by email.
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'''Phone''' - Total number contact's made by phone.
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'''Phone Text''' - Total number of text messages sent.
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'''Letters''' - Total number contact's made by letters.
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'''Conferences''' - Total number contact's made by conferences.
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'''Home Visits''' - Total number contact's made by home visits.
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'''Notes''' - Total number contact's made by school notes or teacher notes.
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'''Other''' - Total number contact's made by other.
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'''No Contact''' - Total number where no contact was made.
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'''Total''' - Total number of contacts made.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Main By Student==
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[[File:studentcontacttext1.png]]
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===Column Headers===
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'''District''' - Student's district of enrollment.
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'''School''' - Student's school of enrollment.
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'''Student Name''' - Student's name.
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'''Sidno''' - Student's identification number.
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'''Email''' - Total number contact's made by email.
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'''Phone''' - Total number contact's made by phone.
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'''Phone Text''' - Total number of text messages sent.
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 +
'''Letters''' - Total number contact's made by letters.
 +
 +
'''Conferences''' - Total number contact's made by conferences.
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'''Home Visits''' - Total number contact's made by home visits.
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'''Notes''' - Total number contact's made by school notes or teacher notes.
  
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==Setup Options==
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'''Other''' - Total number contact's made by other.
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[[File:parent count setup.png]]
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'''No Contact''' - Total number where no contact was made.
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'''Total''' - Total number of contacts made.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
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==Main By Grade==
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[[File:gradecontacttext1.png]]
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'''Grade''' - Student's grade of enrollment.
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'''Email''' - Total number contact's made by email.
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'''Phone''' - Total number contact's made by phone.
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 +
'''Phone Text''' - Total number of text messages sent.
 +
 
 +
'''Letters''' - Total number contact's made by letters.
 +
 
 +
'''Conferences''' - Total number contact's made by conferences.
 +
 
 +
'''Home Visits''' - Total number contact's made by home visits.
 +
 
 +
'''Notes''' - Total number contact's made by school notes or teacher notes.
 +
 
 +
'''Other''' - Total number contact's made by other.
 +
 
 +
'''No Contact''' - Total number where no contact was made.
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 +
'''Total''' - Total number of contacts made.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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*'''To see student information click on a number in the grade main box.
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==Student Information== 
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 +
[[File:studentinformation.png]]
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===Column Headers===
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'''Sch''' - School site number.
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'''Student Name''' - Student's name.
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'''SIDNO''' - Student's school identification number.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Contact Type''' - Type of contact made.
  
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For other set up values not listed in the standard set up list:
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'''Relationship''' - Relationship of contactee to student.  Blank if Discipline/SBLC Referral.
  
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*'''Active Only'''--The system defaults to a check in the box indicating '''Active Only'''. If this box is unchecked all students will be selected.
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'''Contact Date''' - Date contact was made.
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*'''Date'''--The date defaults to today`s date. This date may be changed by clicking on the drop down arrows or by clicking on the calendar to select a date.
 
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Click '''OK''' to move to the next screen.
 
  
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'''Disc Referral''' - Is this a Discipline Referral contact.
  
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'''Column Headers'''
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'''Log Entry''' - Log of comments by staff contact to contactee.  If a Discipline Referral or SBLC Referral, then type of parent contact made.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Reason''' - Reason
  
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For other columns not listed in the common column list:
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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*'''By Mail'''--Total contacts made by '''Mail'''.
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==Bottom==
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*'''By Phone'''--Total contacts made by '''Phone'''.
 
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*'''By Letter'''--Total contacts made by '''Letter'''.
 
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*'''By Conference'''--Total contacts made by '''Conference'''.
 
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*'''Home Visit'''--Total contacts made by '''Home Visits'''.
 
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*'''Notes'''--Total number of contacts made by '''Teacher Notes''' and '''School Notes'''. 
 
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*'''Other'''--Total contacts made by '''Other'''.
 
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*'''No Contact'''--Total number where '''No Contact''' was made.
 
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*'''Total'''--Total number of '''Contact Made'''.
 
  
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===Working with the Report===
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[[File:parconctbottom.png]]
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# Click on any count number to see detailed contact information.
 
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# By default, the screen shows counts by Staff Member.
 
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# To change to counts by Student, click the '''By Student''' tab on the lower left of the screen.
 
  
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print Options'''
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Help''' - Click to view written instructions and/or videos.
  
  
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''Last Updated: 2015-12-31 (rd)''
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----
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[[Grades|'''Classroom''' Main Page]]
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----
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[[Grades|'''Grades''' Main Page]]
 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:21, 5 June 2024

This program will provide a way for the user to see contacts made in the Parent Contact Log. It can be viewed by using the By Teacher tab which is listed by the teacher/staff, the By Student tab which is listed by the student and By Grade tab which is listed by grade levels.

  • Also, when a teacher sends an email using Classroom> Reports> Roster> Email Report, they will see the results in iGear> Parent Contact Log AND Reports> Parent Contact Count.

Menu Location

Student > Count > Parent Contact Count

Setup Options

Parconctsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grades. Otherwise, choose the desired grade.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click OK to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main By Teacher

Parentcontacttext1.png

Column Headers

District - Staff member's district of employment.

School - Staff member's school of employment.

Staff Name - Staff contact's name.

Staff ID - Staff contact's identification number.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Main By Student

Studentcontacttext1.png

Column Headers

District - Student's district of enrollment.

School - Student's school of enrollment.

Student Name - Student's name.

Sidno - Student's identification number.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Main By Grade

Gradecontacttext1.png

Grade - Student's grade of enrollment.

Email - Total number contact's made by email.

Phone - Total number contact's made by phone.

Phone Text - Total number of text messages sent.

Letters - Total number contact's made by letters.

Conferences - Total number contact's made by conferences.

Home Visits - Total number contact's made by home visits.

Notes - Total number contact's made by school notes or teacher notes.

Other - Total number contact's made by other.

No Contact - Total number where no contact was made.

Total - Total number of contacts made.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

  • To see student information click on a number in the grade main box.

Student Information

Studentinformation.png

Column Headers

Sch - School site number.

Student Name - Student's name.

SIDNO - Student's school identification number.

Contact Type - Type of contact made.

Relationship - Relationship of contactee to student. Blank if Discipline/SBLC Referral.

Contact Date - Date contact was made.

Disc Referral - Is this a Discipline Referral contact.

Log Entry - Log of comments by staff contact to contactee. If a Discipline Referral or SBLC Referral, then type of parent contact made.

Reason - Reason

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Parconctbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Classroom Main Page

Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki