Difference between revisions of "Print Student Diploma"

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'''This program will allow you to fill in information on a pre-printed diploma provided by the State Department of Education'''.
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__NOTOC__
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'''This program will provide the user a way to fill in information on a pre-printed diploma that are distributed by the State Department of Education.  Signature images can be uploaded using the [[Sponsor Site Editor]] and [[JDrive]]. Here is the link for those instructions: [[Upload School Images]].
  
 
==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Print Student Diploma'''
  
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[[File:nan print student diploma menu.png]]
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==Setup Options==
  
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[[File:newdiplomasetup.png]]
  
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On the left navigation panel, select '''Student Master''' > ''' Lists''' > '''Print Student Diploma'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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==Setup Options==
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
  
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[[File:nan print student diploma setup.png]]
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'''Student Name All Caps''' - Check to have the student names display in all caps.
  
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'''Camel case School Name''' - A typographical convention in which an initial capital is used for the first letter of a word forming the second element of a closed compound
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''OK''' - Click to continue.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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==Main==
  
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all schools in your district.
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[[File:prstuddipmain.png]]
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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===Column Headers===
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''District''' - district in which the student is enrolled.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''School''' - Site code of the school in which the student is enrolled.
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Last Name''' - Student's last name.
  
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'''Student Name All Caps''' - Check to have the student names display in all caps.
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'''First Name''' - Student's first name.
  
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'''Camelcase School Name''' - A typographical convention in which an initial capital is used for the first letter of a word forming the second element of a closed compound
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'''Middle Name''' - Student's middle name.
  
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'''OK''' - Click to continue
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'''SIDNO''' - Student's identification number.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''GD''' - Student's grade of enrollment.
  
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'''Full Name''' - Student's full name.  The user can edit the student's name using this column. Click anywhere on the row to make the field editable and then type the name as the user wants it to be shown on the diploma.  The name will not stay that way if the user gets out of the program and re-enters.
  
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==Main==
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'''Principal''' - Principal's name.
  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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[[File:nan print student diploma main.png]]
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==Bottom==
  
  
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===Column Headers===
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[[File:mb494.png]]
  
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'''District''' - district in which the student is enrolled
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'''Setup''' - The user may change the settings previously selected for running the program.
  
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'''School''' - Site code of the school in which the student is enrolled
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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''''''Last Name''' - Student's last name
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'''Help''' - Takes you to the Help website for written instructions and/or instructional videos.
  
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'''First Name''' - Student's first name
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'''Print Form''' - After making your selection(s) for printing, click the Print Form button at the bottom of the screen. A print preview will display in the upper left corner of the screen.
  
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'''Middle Name''' - Student's middle name
 
  
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'''SIDNO''' - Student's identification number
 
  
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'''GD''' - Student's grade of enrollment
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===To Print Diplomas===
  
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'''Principal''' - Principal's name
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Make sure diplomas have been loaded in the printer.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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Select student(s) from the list to print diplomas using the checkboxes.
  
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'''Print Form''' - Click at the bottom of the screen to print the diploma(s). Another box will appear.
  
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==Bottom==
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[[File:formselection2.png]]
  
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'''Diploma type''':  Choose a type of diploma being awarded the student:  '''Tops University''', '''Tops Tech Jumpstart''', '''LA Core 4''', '''Career Diploma''', '''Basic Core''', '''Certificate of Achievement''' or '''Old Track Diploma'''.
  
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[[File:nan print student diploma bottom.png]]
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'''Adjust Signature position''' - Number of lines to move signature down.  Zero is the default. 1 means to move it down one line, 2 move down 2 lines, etc.
  
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'''Font''' -  Times New Roman, Champagne, and Baskerville are font choices.
  
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'''To Print Diplomas'''
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'''Name Font''' - Font for the student name.
  
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Make sure diplomas have been loaded in the printer.
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'''OK''' - Click to continue. Click on the Print icon at the top right.
  
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Check student(s) on the list.
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A print preview of the information to be printed on the diploma will appear.
  
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'''Print Form''' - Click at the bottom of the screen to print the diploma(s).
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'''The user can use the settings shown below to make additional adjustments if the diploma is not  lining up correctly by using their printer's preferences.'''
  
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'''Diploma type''' - Choose a type of diploma being awarded the student.
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Toggle between''' Fit to Width''' and '''Fit to Page''' to see which is the best fit.  
  
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'''LA Core 4'''
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In addition to '''Custom''', there are several different choices in the '''Scale''' area to use such as Default, Fit to Paper, and Fit to printable area.
  
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'''Career Diploma'''
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Also, click on '''System Dialog''' to see even more printer setting choices.
  
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'''Basic Core'''
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[[File:settings.png]]
  
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'''Certificate of Achievement'''
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'''Print''' - Click to print.
  
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'''Adjust Signature position''' - Number of lines to move signature down.  Zero is the default.
 
  
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'''Times New Roman''' and '''Champagne''' are font choices,  click '''OK'''
 
  
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'''Fit to page''' - Uncheck this option
 
  
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'''Print''' - Click to print
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----
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[[Student Master|'''Student Master''' Main Page]]
  
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A print preview of the information to be printed on the diploma will appear.
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:31, 5 June 2024

This program will provide the user a way to fill in information on a pre-printed diploma that are distributed by the State Department of Education. Signature images can be uploaded using the Sponsor Site Editor and JDrive. Here is the link for those instructions: Upload School Images.

Menu Location

Student > Reports > Print Student Diploma

Setup Options

Newdiplomasetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Student Name All Caps - Check to have the student names display in all caps.

Camel case School Name - A typographical convention in which an initial capital is used for the first letter of a word forming the second element of a closed compound

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Prstuddipmain.png

Column Headers

District - district in which the student is enrolled.

School - Site code of the school in which the student is enrolled.

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

SIDNO - Student's identification number.

GD - Student's grade of enrollment.

Full Name - Student's full name. The user can edit the student's name using this column. Click anywhere on the row to make the field editable and then type the name as the user wants it to be shown on the diploma. The name will not stay that way if the user gets out of the program and re-enters.

Principal - Principal's name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mb494.png

Setup - The user may change the settings previously selected for running the program.

Print - This will allow the user to print the report.

Help - Takes you to the Help website for written instructions and/or instructional videos.

Print Form - After making your selection(s) for printing, click the Print Form button at the bottom of the screen. A print preview will display in the upper left corner of the screen.


To Print Diplomas

Make sure diplomas have been loaded in the printer.

Select student(s) from the list to print diplomas using the checkboxes.

Print Form - Click at the bottom of the screen to print the diploma(s). Another box will appear.

Formselection2.png

Diploma type: Choose a type of diploma being awarded the student: Tops University, Tops Tech Jumpstart, LA Core 4, Career Diploma, Basic Core, Certificate of Achievement or Old Track Diploma.

Adjust Signature position - Number of lines to move signature down. Zero is the default. 1 means to move it down one line, 2 move down 2 lines, etc.

Font - Times New Roman, Champagne, and Baskerville are font choices.

Name Font - Font for the student name.

OK - Click to continue. Click on the Print icon at the top right.

A print preview of the information to be printed on the diploma will appear.

The user can use the settings shown below to make additional adjustments if the diploma is not lining up correctly by using their printer's preferences.

Toggle between Fit to Width and Fit to Page to see which is the best fit.

In addition to Custom, there are several different choices in the Scale area to use such as Default, Fit to Paper, and Fit to printable area.

Also, click on System Dialog to see even more printer setting choices.

Settings.png

Print - Click to print.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki