Difference between revisions of "Leave Report List"

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'''This program will list students with a leave code/leave date and "Transfer To" information from the Student Master.'''
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__NOTOC__
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'''This program will list students with a leave code/leave date and "Transfer To" information from the [[Student Master]].'''
  
 
==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Leave Report List'''
  
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[[File:leave report list menu.png]]
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==Setup Options==
 +
 
 +
[[File:leavereplistsetup.png]]
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 +
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 +
 
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
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'''Select Teams''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
 +
 
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'''As of Date''' -  '''Note:''' This '''as of date''' works slightly different as this report is looking for dates that have a leave code greater than the '''as of date'''. For this report, the '''as of date''' needs to be the first day of school to find all students who have dropped since the first day of school. Or you can use any date up to the current date, to see a shorter timeline of dropped students. '''Ex:''' To see the students that have dropped in the last week, set your '''as of date''' a week back from the current date.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Sped:'''
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*'''All''' - Select this to show all students.
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*'''Sped Only''' - Select this to show Sped only students.
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*'''Non Sped''' - Select this to show Non Sped students.
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'''504:'''
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*'''All''' - Select this to show all students.
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*'''504 Only''' - Select this to show 504 only students.
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*'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''
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*'''All''' - Select this to show all students.
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*'''LEP Only''' - Select this to show LEP only students.
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*'''Non LEP''' - Select this to show Non LEP students.
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'''Show Exit Codes''' - State Exit Codes that have a number followed by an E in our attendance descriptions. Students who are not considered to be a dropout.
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'''Show Drop Codes''' - State Drop Codes that have a number followed by a a D in our attendance descriptions. Students with these codes will be a dropout.
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'''Leave Codes''' - You must have one or both of the '''Show Exit Codes''' or '''Show Drop Codes''' checked to be able to see/choose a leave code and have the program to run.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
  
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[[File:mb4371.png]]
  
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On the left navigation panel, select '''Student Master''' > '''Lists''' > '''Leave Report List'''.
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===Column Headers===
  
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==Setup Options==
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'''School/Site''' - Site code of the school in which the student is enrolled.
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'''GD''' - Student's grade of enrollment.
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'''Name''' - Student's full name.
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'''SIDNO''' - Student's identification number.
  
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'''SASID''' - State assigned identification number.
  
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[[File:leave report list setup.png]]
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'''Eth''' - Student's ethnicity.
  
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'''Gen''' - Student's gender.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Birth Date''' - Student's date of birth.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Homeroom''' - Student's homeroom.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Entry Code''' - Code that describes the student's previous enrollment except for code E1 which is original enrollment; E1 is limited to pre-kindergarten and kindergarten students enrolling
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on the first day of school.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Entry Date''' - Date student enrolled in school/district.
  
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schools in your district.
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'''Leave Code''' - Code describing where a student is transferring to.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''Leave Date''' - Date the student transfers to another school/district; this can also be a program completer indicator.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Lunch Code''' - Indicator of student's lunch status.
  
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'''Select Teams''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field
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'''Locker''' - Student's assigned locker number.
  
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to the right of Teams to select the desired Teams(s) to view.
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'''Special Codes''' - Student's special codes.
  
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'''As of Date''' -- '''Note:'''  This '''as of date''' works slightly different as this report is looking for dates that have a leave code greater than the '''as of date'''. For this report,
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'''Team''' - Student's current team.
  
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the '''as of date''' needs to be the first day of school to find all students who have dropped since the first day of school. Or you can use any date up to the current date, to see a shorter
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'''Cohort Year''' - Student's cohort year.
  
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timeline of dropped students. '''Ex:''' To see the students that have dropped in the last week, set your '''as of date''' a week back from the current date.
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'''Transferred To''' - Displays the school a student transferred to.
  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Date Req Rec''' - Date request received.
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show LEP Only, Non LEP, both (all).
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'''Date Req Sent''' - Date request sent.
  
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'''Show Exit Codes''' - State Exit Codes that have a number followed by an E in our attendance descriptions. Students who are not considered to be a dropout.
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'''Transportation Code''' - Student's transportation code.
  
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'''Show Drop Codes''' - State Drop Codes that have a number followed by a a D in our attendance descriptions. Students with these codes will be a dropout.
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'''Morning Bus''' - Student's morning bus number.
  
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'''Leave Codes''' - Leave blank to include all codes. '''NOTE:''' You must have one or both of the '''Show Exit Codes''' or '''Show Drop Codes''' checked to be able to see/choose a leave code.
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'''Evening Bus''' - Student's evening bus number.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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For other set up values not listed in the standard set up list:
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==Bottom==
  
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[[File:sch9.png]]
  
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'''Column Headers'''
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'''Setup''' - Click to go back to the Setup box.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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For other columns not listed in the common column list:
 
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*'''Lu Cd'''--Lunch Code
 
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*'''Locker#'''--Locker number of studen
 
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*'''Transferred To''' - displays the school a student transferred to
 
  
  
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'''Buttons at the bottom of the display'''
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----
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*'''Setup'''--This allows you to change the values on the setup box without exiting the program.
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[[Student Master|'''Student Master''' Main Page]]
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*'''Print'''--To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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----
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*'''Help'''--This button links to written instructions and/or video.
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:04, 14 July 2023

This program will list students with a leave code/leave date and "Transfer To" information from the Student Master.

Menu Location

Student > Reports > Leave Report List

Setup Options

Leavereplistsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Select Teams - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.

As of Date - Note: This as of date works slightly different as this report is looking for dates that have a leave code greater than the as of date. For this report, the as of date needs to be the first day of school to find all students who have dropped since the first day of school. Or you can use any date up to the current date, to see a shorter timeline of dropped students. Ex: To see the students that have dropped in the last week, set your as of date a week back from the current date.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Sped:

  • All - Select this to show all students.
  • Sped Only - Select this to show Sped only students.
  • Non Sped - Select this to show Non Sped students.

504:

  • All - Select this to show all students.
  • 504 Only - Select this to show 504 only students.
  • Non 504 - Select this to show Non 504 students.

LEP:

  • All - Select this to show all students.
  • LEP Only - Select this to show LEP only students.
  • Non LEP - Select this to show Non LEP students.

Show Exit Codes - State Exit Codes that have a number followed by an E in our attendance descriptions. Students who are not considered to be a dropout.

Show Drop Codes - State Drop Codes that have a number followed by a a D in our attendance descriptions. Students with these codes will be a dropout.

Leave Codes - You must have one or both of the Show Exit Codes or Show Drop Codes checked to be able to see/choose a leave code and have the program to run.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb4371.png

Column Headers

School/Site - Site code of the school in which the student is enrolled.

GD - Student's grade of enrollment.

Name - Student's full name.

SIDNO - Student's identification number.

SASID - State assigned identification number.

Eth - Student's ethnicity.

Gen - Student's gender.

Birth Date - Student's date of birth.

Homeroom - Student's homeroom.

Entry Code - Code that describes the student's previous enrollment except for code E1 which is original enrollment; E1 is limited to pre-kindergarten and kindergarten students enrolling on the first day of school.

Entry Date - Date student enrolled in school/district.

Leave Code - Code describing where a student is transferring to.

Leave Date - Date the student transfers to another school/district; this can also be a program completer indicator.

Lunch Code - Indicator of student's lunch status.

Locker - Student's assigned locker number.

Special Codes - Student's special codes.

Team - Student's current team.

Cohort Year - Student's cohort year.

Transferred To - Displays the school a student transferred to.

Date Req Rec - Date request received.

Date Req Sent - Date request sent.

Transportation Code - Student's transportation code.

Morning Bus - Student's morning bus number.

Evening Bus - Student's evening bus number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki