Difference between revisions of "Enrollment Audit"

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===Video How-to===
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__NOTOC__
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[[media:ST-EnrollmentAudit.mov|Enrollment Audit video]]
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'''This program is an audit of student enrollment data.'''
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==Menu Location==
 
==Menu Location==
  
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'''Student > Reports > Enrollment Audit'''
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==Setup Options==
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[[File:editing setup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Report Options''' - Each drop down will have the option to select '''Report''' or '''Don't Report''' for the following items:
  
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[[File:editing menu.png]]
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'''Suspicious Birthdays''' -  Birthdates that don't match with the grade level of the student.
  
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'''Illegal Name Characters''' - Any character in their name other than the alphabet, apostrophe, or a hyphen.
  
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On the left navigation panel, select '''Student Master'''> '''Lists'''> '''Enrollment Audit'''.
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'''Missing SSNS''' - Students with no SSNs on the Student Master.
  
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'''Missing State ID''' - Students with missing state IDs.
  
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==Setup Options==
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
  
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[[File:enrollmentauditmain3.png]]
  
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[[File:editing setup.png]]
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===Column Headers===
  
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'''SIDNO''' - Student's identification number.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Student Name''' - Student's full name.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''SSN''' - Student's Social Security Number.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Gen''' - Student's gender.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Eth''' - Student's ethnicity.  
  
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schools in your district.
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'''Birth Date''' - Student's date of birth.
  
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'''Report Options''' - select to '''Report''' or '''Don't Report''' for the following items:
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'''GD''' - Student's enrollment grade.
  
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'''Suspicious Birthdays''' - Birthdates that don't match with the grade level of the student
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'''School''' - Student's school of enrollment.
  
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'''Illegal Name Characters'''  
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'''District''' - Student's district of enrollment.
  
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'''Missing SSNS''' - Students with no SSNs on the Student Master
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'''ECode''' - Student's entry code into school.
  
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'''Missing State ID''' - Students with missing state IDs
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'''Entry Date''' - Student's entry date into school.
  
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'''OK''' - Click here to save your selections
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'''LCode''' - Student's leave code from school.
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
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For other set up values not listed in the standard set up list:
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'''Leave Date''' - Student's leave date from school.
  
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A list of students will appear based on the settings of the setup box. Use the legend at the bottom of the screen to identify errors.
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'''Error''' - Type of error. Examples are below and also note that the bottom section of the program is a legend of the error codes.
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:Error 11 - Missing fund code Pre-K means that a Special Code of P 01-11 (which are funding codes), would need to be added to the student.
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:Error 33 - Missing Pre-K experience codes means that a Special Code of K 01-07 (which are experience codes), would need to be added to the student.
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:Error 35 - Used to identify records that have an invalid length for the State ID field.  This should be 10 characters long.
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:Error 36 - Duplicate State ID.
  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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==Main==
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==Bottom==
  
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[[File:editing main.png]]
 
  
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[[File:mb402.png]]
  
  
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'''Setup''' - Click to go back to the Setup box.
  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Legend''' - Select this button to printout the legend error codes. Use the legend at the bottom of the screen to identify errors.
  
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By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed. To undo a highlight, press and hold down the Control key while clicking back on the highlighted area/row.
 
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Click + Drag or Control + Click
 
  
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:59, 5 June 2024

This program is an audit of student enrollment data.

Menu Location

Student > Reports > Enrollment Audit

Setup Options

Editing setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Report Options - Each drop down will have the option to select Report or Don't Report for the following items:

Suspicious Birthdays - Birthdates that don't match with the grade level of the student.

Illegal Name Characters - Any character in their name other than the alphabet, apostrophe, or a hyphen.

Missing SSNS - Students with no SSNs on the Student Master.

Missing State ID - Students with missing state IDs.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Enrollmentauditmain3.png

Column Headers

SIDNO - Student's identification number.

Student Name - Student's full name.

SSN - Student's Social Security Number.

Gen - Student's gender.

Eth - Student's ethnicity.

Birth Date - Student's date of birth.

GD - Student's enrollment grade.

School - Student's school of enrollment.

District - Student's district of enrollment.

ECode - Student's entry code into school.

Entry Date - Student's entry date into school.

LCode - Student's leave code from school.

Leave Date - Student's leave date from school.

Error - Type of error. Examples are below and also note that the bottom section of the program is a legend of the error codes.

Error 11 - Missing fund code Pre-K means that a Special Code of P 01-11 (which are funding codes), would need to be added to the student.
Error 33 - Missing Pre-K experience codes means that a Special Code of K 01-07 (which are experience codes), would need to be added to the student.
Error 35 - Used to identify records that have an invalid length for the State ID field. This should be 10 characters long.
Error 36 - Duplicate State ID.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mb402.png


Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Legend - Select this button to printout the legend error codes. Use the legend at the bottom of the screen to identify errors.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki