Difference between revisions of "English Proficiency List"

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===Video How-to===
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__NOTOC__
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[[media:ST-EnglishProficiencyList.mov|English Proficiency List video]]
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'''This program will list the students with LEP, EL, ELL Funding Sources, and Accommodations.'''
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==Menu Location==
 
==Menu Location==
  
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[[File:english menu.png]]
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'''Student > Reports > English Proficiency List'''
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==Setup Options==
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[[File:engproflistsetup4.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
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'''Teams''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Sped:'''
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'''All''' - Select this to show all students.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
  
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'''504:'''
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
  
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On the left navigation panel, select '''Student Master''' > '''List''' > '''English Proficiency List'''.
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'''Show Detailed Accommodations''' - Select to display detailed accommodations on the report.
  
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'''Print Comments''' - This will print comments on report.
  
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==Setup Options==
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'''Show Remote Scheduled Only''' - Select to show remote scheduled students only.
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'''Columns''' - Select the columns to show on the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''US Entry Date:'''
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'''From Date and To Date''' - Blank out dates if the US Entry dates don't need to be consulted for a particular report. A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''NOTE''' - Select either '''List If''': There is an Entry Date or '''Do Not List If''': There is no Entry Date for records that have an Entry Date.
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'''List If:'''
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*'''There is an Entry Date'''
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*'''There is a Funding Code'''
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*'''There is an English Proficient Code'''
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*'''English Proficient Code is LIMITED'''
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*'''Include Inactive Students'''
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*'''Students Coded LEP in Last 2 Years'''
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*'''First Language is Not English'''
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*'''LEP Exit Date is within the current year.'''
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'''Do Not List If:'''
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*'''Country of Birth is US or Blank'''
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*'''Country of Origin is US or Blank'''
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*'''Language Code is English or Blank'''
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*'''Fully English Proficient'''
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*'''There is no Entry Date'''
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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==Main==
  
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[[File:english setup.png]]
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[[File:engprofmain.png]]
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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===Column Headers===
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Country Entry Date''' - the date the student entered the US.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''US School Entry Date''' - student's entry date into the school.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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''' Birth Country''' - The two letter abbreviation of the country in which the student was born- This information comes from the [[Student Master]]>Birth Date> Birth Country field. If no country is chosen, the column will default to US (United States) for this program.
  
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schools in your district.
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'''Country of Origin''' - Student`s country of origin-Indicates country of which student came from and is considered to be a citizen.  This information displays from the [[Student Master]]>Country Entry> Country of Origin field. If no country is chosen, the column will default to US (United States) for this program.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''English Proficiency''' - codes denoting the level of proficiency:
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'''01''' - Fully English proficient
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''02''' - Limited English proficient
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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'''03''' - LEP, passed first parts of the ELDA
  
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''04''' - SIFE English Learner
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''LEP Year''' - the year in which the student was first determined to be LEP
  
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'''Clubs''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''Fund''' - funding source:
  
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select the desired club(s) to view.
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'''01''' - Title I Basic Program.
  
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''02''' - Even Start.
  
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'''Teams''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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'''03''' - Migrant Education.
  
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right of Teams to select the desired Teams(s) to view.
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'''04''' - Special Education.
  
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''' As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''05''' - Vocational Education.
  
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For other set up values not listed in the standard set up list:
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'''06''' - Title VII - Bilingual Education.
  
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'''List If''' - check the desired requirements for students to appear on the report.
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'''07''' - Emergency Immigrant Program.
  
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Ex:  '''First Language is Not English''' - Display students that have another language other than English listed in the Country Entry portion of Student Master.
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'''08'''--MFP Only.
  
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'''Do Not List If''' - check the desired requirements for student to not appear on the report.
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'''09''' - 8(g) Block Grant.
  
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'''OK''' - Click here to save your selections
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'''10''' - 8(g) Competitive Grant.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''11''' - Local Funding.
  
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A list of students will appear based on the settings of the setup box. All list programs are numbered along the left side so you can see a total.
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'''12''' - Other state programs.
  
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'''13''' - NO services provided.
  
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==Column Headers==
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'''14''' - Title III.
  
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'''Years as EL''' - Total number of years, prior to setup box year, the student had English Proficiency codes of either "02, 03, or 04. This information displays from the [[Student Master]]>Country Entry>English Proficiency field.
  
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'''LEP Year''' - Student's LEP year.
  
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Other columns not found in the common column header list:
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'''Fund''' - Student's LEP source funding.
  
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'''Country Entry Date'''--the date the student entered the US.
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'''Language''' - Three digit code for the language with the Language the child speaks.
  
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'''US School Entry Date''' -- student's entry date into the school
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'''Home Language''' - Language spoken in the home; format is three digit code followed by the Language.
  
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'''Country of Birth'''--the two letter abbreviation of the country in which the student was born. If it is blank, the country is the US.
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'''Native Language''' - Student's native language code; format is three digit code followed by the Language.
  
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'''Citizenship'''--the country of citizenship for the student.
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'''Newcomer Entry Date''' - Entry date of newcomer.
  
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'''English Proficiency'''--codes denoting the level of proficiency
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'''Date Registered''' - Student's date registered.
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:: '''01'''--fully proficient
 
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:: '''02'''--limited English proficient
 
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:: '''03'''---LEP, passed first parts of the ELDA
 
  
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'''LEP Year'''--the year in which the student was first determined to be LEP
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'''Current ESL Placement''' - Current placement of the student for ESL.
  
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'''Fund'''--funding source
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'''ESL Entry Level''' - ESL level when student was initially evaluated for ESL.
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::'''01'''--Title I Basic Program
 
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::'''02'''--Even Start
 
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::'''03'''--Migrant Education
 
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::'''04'''--Special Education
 
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::'''05'''--Vocational Education
 
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::'''06'''--Title VII - Bilingual Education
 
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::'''07'''--Emergency Immigrant Program
 
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::'''08'''--MFP Only
 
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::'''09'''--8(g) Block Grant
 
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::'''10'''--8(g) Competitive Grant
 
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::'''11'''--Local Funding
 
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::'''12'''--Other state programs
 
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::'''13'''--NO services provided
 
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::'''14'''--Title III
 
  
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'''Staff Responsible''' - Staff member assigned to this student.
  
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'''Language'''--three digit code for the language with the Language the child speaks
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'''Gender''' - Gender of the student; male, M; female, F.
  
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'''Home Language'''--language spoken in the home; format is three digit code followed by the Language
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'''Ethnic''' - Ethnicity of the student.
  
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'''Native Language'''--Student's native language code; format is three digit code followed by the Language.
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'''Birth date''' - Date of birth of the student.
  
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'''Current ESL Placement'''--Current placement of the student for ESL
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'''LEP Classroom Accommodations''' - the list of state available accommodations for the child while in the classroom. This information can be found in the [[Student Master]] Country Entry fields.
  
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'''ESL Entry Level'''--ESL level when student was initially evaluated for ESL
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'''LEP Testing Accommodations''' - the list of available accommodations for the child when being tested.  This information can be found in the [[Student Master]] Country Entry fields.
  
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'''Staff Responsible'''--Staff member assigned to this student
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'''Special Ed''' - Displays if the student is in Special Education (Y/N).
  
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'''Gender'''--Gender of the student; male, M; female,F
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'''SPED Exceptionality''' - Student's Special Education Exceptionality codes.
  
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'''Ethnic'''--Ethnicity of the student
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'''SPED Accommodations''' - Student's Special Education accommodations.
  
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'''Birth date'''--Date of birth of the student
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'''504''' - Displays if the student is 504 (Y/N).
  
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'''Classroom Accommodations'''--the list of state available accommodations for the child while in the classroom
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'''Homeless''' - Student's Homeless status (Y/N) as indicated in Programs tab of Student Master.
  
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'''Testing Accommodations'''--the list of available accommodations for the child when being tested
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'''ELAD Exit Date''' - ELAD exit date.
  
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'''NOTE''' - Information can be entered from the '''Country Entry''' on Student Master.
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'''LEP Acc Notes''' - LEP Accommodation Notes.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''State Assessments to be Administered''' - This information can be found in the Student Master Country Entry fields.
  
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'''Additional Accommodation Plan''' - This information can be found in the Student Master Country Entry fields.
  
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==Bottom==
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'''LEP Start Date''' - The date in the LEP Start Date column comes from the Student Master > Country Entry > LEP Start Date field.
  
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'''LEP End Date''' - The date in the LEP End Date column comes from the Student Master > Country Entry > LEP End Date field.
  
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[[File:english bottom.png]]
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
  
 +
'''NOTE''' - This information is pulled from '''Country Entry''' in Student Master.
  
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==Bottom==
  
  
 +
[[File:engprofbottom.png]]
  
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'''Setup''' - Click to go back to the Setup box.
  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Mass Print LEP''' - Click here to mass print LEP forms.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Save''' - Click after all areas have been entered or updated.
  
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By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed. To undo a highlight, press and hold down the Control key while clicking back on the highlighted area/row.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
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Click + Drag or Control + Click
 
  
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 +
 +
----
 +
[[Student Master|'''Student Master''' Main Page]]
 +
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:59, 5 June 2024

This program will list the students with LEP, EL, ELL Funding Sources, and Accommodations.

Menu Location

Student > Reports > English Proficiency List

Setup Options

Engproflistsetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Teams - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sped: All - Select this to show all students. Sped Only - Select this to show Sped only students. Non Sped - Select this to show Non Sped students

504: All - Select this to show all students. 504 Only - Select this to show 504 only students. Non 504 - Select this to show Non 504 students.

Show Detailed Accommodations - Select to display detailed accommodations on the report.

Print Comments - This will print comments on report.

Show Remote Scheduled Only - Select to show remote scheduled students only.

Columns - Select the columns to show on the report.

Report - The user can click in this box to select a report that was previously created.

US Entry Date: From Date and To Date - Blank out dates if the US Entry dates don't need to be consulted for a particular report. A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

NOTE - Select either List If: There is an Entry Date or Do Not List If: There is no Entry Date for records that have an Entry Date.

List If:

  • There is an Entry Date
  • There is a Funding Code
  • There is an English Proficient Code
  • English Proficient Code is LIMITED
  • Include Inactive Students
  • Students Coded LEP in Last 2 Years
  • First Language is Not English
  • LEP Exit Date is within the current year.

Do Not List If:

  • Country of Birth is US or Blank
  • Country of Origin is US or Blank
  • Language Code is English or Blank
  • Fully English Proficient
  • There is no Entry Date

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Engprofmain.png

Column Headers

Country Entry Date - the date the student entered the US.

US School Entry Date - student's entry date into the school.

Birth Country - The two letter abbreviation of the country in which the student was born- This information comes from the Student Master>Birth Date> Birth Country field. If no country is chosen, the column will default to US (United States) for this program.

Country of Origin - Student`s country of origin-Indicates country of which student came from and is considered to be a citizen. This information displays from the Student Master>Country Entry> Country of Origin field. If no country is chosen, the column will default to US (United States) for this program.

English Proficiency - codes denoting the level of proficiency:

01 - Fully English proficient

02 - Limited English proficient

03 - LEP, passed first parts of the ELDA

04 - SIFE English Learner

LEP Year - the year in which the student was first determined to be LEP

Fund - funding source:

01 - Title I Basic Program.

02 - Even Start.

03 - Migrant Education.

04 - Special Education.

05 - Vocational Education.

06 - Title VII - Bilingual Education.

07 - Emergency Immigrant Program.

08--MFP Only.

09 - 8(g) Block Grant.

10 - 8(g) Competitive Grant.

11 - Local Funding.

12 - Other state programs.

13 - NO services provided.

14 - Title III.

Years as EL - Total number of years, prior to setup box year, the student had English Proficiency codes of either "02, 03, or 04. This information displays from the Student Master>Country Entry>English Proficiency field.

LEP Year - Student's LEP year.

Fund - Student's LEP source funding.

Language - Three digit code for the language with the Language the child speaks.

Home Language - Language spoken in the home; format is three digit code followed by the Language.

Native Language - Student's native language code; format is three digit code followed by the Language.

Newcomer Entry Date - Entry date of newcomer.

Date Registered - Student's date registered.

Current ESL Placement - Current placement of the student for ESL.

ESL Entry Level - ESL level when student was initially evaluated for ESL.

Staff Responsible - Staff member assigned to this student.

Gender - Gender of the student; male, M; female, F.

Ethnic - Ethnicity of the student.

Birth date - Date of birth of the student.

LEP Classroom Accommodations - the list of state available accommodations for the child while in the classroom. This information can be found in the Student Master Country Entry fields.

LEP Testing Accommodations - the list of available accommodations for the child when being tested. This information can be found in the Student Master Country Entry fields.

Special Ed - Displays if the student is in Special Education (Y/N).

SPED Exceptionality - Student's Special Education Exceptionality codes.

SPED Accommodations - Student's Special Education accommodations.

504 - Displays if the student is 504 (Y/N).

Homeless - Student's Homeless status (Y/N) as indicated in Programs tab of Student Master.

ELAD Exit Date - ELAD exit date.

LEP Acc Notes - LEP Accommodation Notes.

State Assessments to be Administered - This information can be found in the Student Master Country Entry fields.

Additional Accommodation Plan - This information can be found in the Student Master Country Entry fields.

LEP Start Date - The date in the LEP Start Date column comes from the Student Master > Country Entry > LEP Start Date field.

LEP End Date - The date in the LEP End Date column comes from the Student Master > Country Entry > LEP End Date field.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


NOTE - This information is pulled from Country Entry in Student Master.

Bottom

Engprofbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Mass Print LEP - Click here to mass print LEP forms.

Save - Click after all areas have been entered or updated.

Report - The user can click in this box to select a report that was previously created.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

Student Master Main Page

JCampus Main Page

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