Difference between revisions of "DSC Report"

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===Video How-to===
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__NOTOC__
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[[media:SM-DSCReport.mov|DSC Report video]]
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'''This program will provide the user with a way to create the DSC Report for students in Pre-K or Kindergarten. There will be two files created for each grade level and the user will export both files that are created.'''
  
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===How-to===
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==Menu Location==
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'''Student Master > Reports > DSC Report'''
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==Setup Option==
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[[File:mb391.png]]
  
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'''How to create the DSC Report for students in Pre-K or Kindergarten--There will be two files created for each grade. You will export both files that are created.'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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==Menu Location==
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Export State ID Type'''
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'''Sidno''' - Select to see the student's local identification number.
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'''SASID''' - Select to see the student's state identification number
  
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'''Pad Sidno with Zeros to 9 Characters''' - Select this for the Sidno to display with 9 character spaces.
  
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[[File:DCS menu.png]]
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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==Main==
  
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On the left navigation panel, select '''Student Master''' > '''Lists''' > '''DSC Report'''.
 
  
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[[File:mb392b.png]]
  
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[[File:DCS setup.png]]
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'''Child ID''' - Student's identification number.
  
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'''First Name''' - Student's first name.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Last Name''' - Student's last name.
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'''Gender''' - Student's gender.
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'''Date of Birth''' - Student's date of birth.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''Primary Language''' - Student's primary language.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''Ethnicity''' - Student's ethnicity (Latino/Hispanic), 1=yes, 2=no.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all
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'''Race''' - Student's race/ethnicity.
  
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schools in your district.
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'''IEP/IFSP''' - Student has IEP/IFSP, 1=yes, 2=no.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''Classroom ID''' - Student's homeroom teacher's ID.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Disability''' - Student's qualifying disability.
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''State ID Number''' - Student's state identification number.
  
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'''Export State ID Type''' - Select "Student ID Number or State Assigned ID Number.  Your district technology department will know which of these two values to include on the report.
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'''Enrollment Date''' - Student's date of enrollment.
  
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Select the State ID Type to export--SIDNO or SASID.  
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'''Grade''' - Student's enrollment grade.
  
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Click the check box if you want to pad SIDNO's with zeros. This is optional.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''OK''' - Click here to save your selections
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==Bottom==
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
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For other set up values not listed in the standard set up list:
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[[File:mb393.png]]
  
  
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==Main==
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There will be two tabs created, '''Child and Classroom'''.  You must export both sets of data, '''Child Data and Classroom Data.'''
  
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'''To Export this report use the following set of instructions'''
  
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[[File:DCS main.png]]
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'''Child''' -  Data will be the active tab.  
  
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'''Child ID''' - Student's identification number
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Click the '''Export''' button at the bottom of the screen.
  
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'''First Name''' - Student's first name
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. :Select CSV;
  
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'''Last Name''' - Student's last name
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Click the print button on this popup and a print preview window will appear.
  
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'''Gender''' - Student's gender
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A file will be created and saved in your Download Folder. The file name will be of the format below.
  
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'''Date of Birth''' - Student's date of birth
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'''District_Name_Year_ChildData_PreK.csv''' or '''District_Name_Year_ChildData_PreK.csv'''
  
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'''Primary Language''' - Student's primary language
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'''NOTE''' Do NOT open this file as any leading zeros will be deleted because it will be opened automatically by Microsoft Excel.
  
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'''Ethnicity''' - Student's ethnicity (Latino/Hispanic), 1=yes, 2=no
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'''Classroom''' - Tab and repeat the export process.
  
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'''Race''' - Student's race/ethnicity
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Click the '''Export''' button at the bottom of the screen.
  
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'''IEP/IFSP''' - Student has IEP/IFSP, 1=yes, 2=no
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. :Select CSV; then,
  
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'''Classroom ID''' - Student's homeroom teacher's ID
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Click the print button on this popup and a print preview window will appear.
  
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'''Disability''' - Student's qualifying disability
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A file will be created and saved in your Download Folder. The file name will be of the format below.
  
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'''State ID Number''' - Student's state identification number
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'''District_Name_Year_Classroom_Kindergarten.csv''' or '''District_Name_Year_Classroom_Kindergarten.csv'''
  
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'''Enrollment Date''' - Student's date of enrollment
 
  
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'''Grade''' - Student's enrollment grade
 
  
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'''NOTE''' Do NOT open this file as any leading zeros will be deleted because it will be opened automatically by Microsoft Excel.
  
  
  
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There will be two tabs created--Child and Classroom.
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'''Setup''' - Click to go back to the Setup box.
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You must export both sets of data--Child Data and Classroom Data.
 
  
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[[File:DCS bottom tabs.png]]
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'''Export''' - Click to export this tab's information.
  
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'''Help''' - Click to view written instructions and/or videos.
  
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'''To Export this report use the following set of instructions'''
 
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:The '''Child''' data will be the active tab.
 
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:Click the '''Export''' button at the bottom of the screen.
 
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:A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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:Select CSV; then,
 
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:Click the print button on this popup and a print preview window will appear.
 
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:A file will be created and saved in your Download Folder. The file name will be of the format below.
 
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:::'''District_Name_Year_ChildData_PreK.csv''' or '''District_Name_Year_ChildData_PreK.csv'''
 
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*'''NOTE''' Do NOT open this file as any leading zeros will be deleted because it will be opened automatically by Microsoft Excel.
 
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:Change to the '''Classroom''' tab and repeat the export process.
 
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:Click the '''Export''' button at the bottom of the screen.
 
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:A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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:Select CSV; then,
 
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:Click the print button on this popup and a print preview window will appear.
 
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:A file will be created and saved in your Download Folder. The file name will be of the format below.
 
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:::'''District_Name_Year_Classroom_Kindergarten.csv''' or '''District_Name_Year_Classroom_Kindergarten.csv'''
 
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:*'''NOTE''' Do NOT open this file as any leading zeros will be deleted because it will be opened automatically by Microsoft Excel.
 
  
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[[File:DCS bottom.png]]
 
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Student Master|'''Student Master''' Main Page]]
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 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:58, 5 June 2024

This program will provide the user with a way to create the DSC Report for students in Pre-K or Kindergarten. There will be two files created for each grade level and the user will export both files that are created.

Menu Location

Student Master > Reports > DSC Report

Setup Option

Mb391.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Export State ID Type

Sidno - Select to see the student's local identification number.

SASID - Select to see the student's state identification number

Pad Sidno with Zeros to 9 Characters - Select this for the Sidno to display with 9 character spaces.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Mb392b.png

Child ID - Student's identification number.

First Name - Student's first name.

Last Name - Student's last name.

Gender - Student's gender.

Date of Birth - Student's date of birth.

Primary Language - Student's primary language.

Ethnicity - Student's ethnicity (Latino/Hispanic), 1=yes, 2=no.

Race - Student's race/ethnicity.

IEP/IFSP - Student has IEP/IFSP, 1=yes, 2=no.

Classroom ID - Student's homeroom teacher's ID.

Disability - Student's qualifying disability.

State ID Number - Student's state identification number.

Enrollment Date - Student's date of enrollment.

Grade - Student's enrollment grade.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mb393.png


There will be two tabs created, Child and Classroom. You must export both sets of data, Child Data and Classroom Data.

To Export this report use the following set of instructions

Child - Data will be the active tab.

Click the Export button at the bottom of the screen.

A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. :Select CSV;

Click the print button on this popup and a print preview window will appear.

A file will be created and saved in your Download Folder. The file name will be of the format below.

District_Name_Year_ChildData_PreK.csv or District_Name_Year_ChildData_PreK.csv

NOTE Do NOT open this file as any leading zeros will be deleted because it will be opened automatically by Microsoft Excel.

Classroom - Tab and repeat the export process.

Click the Export button at the bottom of the screen.

A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. :Select CSV; then,

Click the print button on this popup and a print preview window will appear.

A file will be created and saved in your Download Folder. The file name will be of the format below.

District_Name_Year_Classroom_Kindergarten.csv or District_Name_Year_Classroom_Kindergarten.csv


NOTE Do NOT open this file as any leading zeros will be deleted because it will be opened automatically by Microsoft Excel.


Setup - Click to go back to the Setup box.

Export - Click to export this tab's information.

Help - Click to view written instructions and/or videos.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki