Difference between revisions of "Print Student Schedules"

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__NOTOC__
 
__NOTOC__
 
'''This program will print the schedules for individual students, schedules for small groups, or the schedules for all students.'''
 
'''This program will print the schedules for individual students, schedules for small groups, or the schedules for all students.'''
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===Video===
 
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[[media:SC-PrintStuSched.mov|Print Student Schedules video]]
 
  
 
==Menu Location==
 
==Menu Location==
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[[File:mb46.png]]
 
  
 +
'''Scheduling > Lists > Print Student Schedules'''
  
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Click on '''Scheduling'''. Under '''Lists''', '''Print Student Schedules'''.
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==Setup Options==
  
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==Setup Options==
 
 
[[File:sch18.png]]  
 
[[File:sch18.png]]  
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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−
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
  
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
'''Filters'''
 
'''Filters'''
  
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[[File:sch19.png]]
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[[File:printstudschedules.png]]
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Gender''' - Leave blank or select all to include all genders. Otherwise, choose the desired gender.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''Homeroom''' - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom/teacher to print.
  
 
'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
 
'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
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'''Advisor''' - Selects students for this report based on the Advisor that have been assigned to individual students.
 
'''Advisor''' - Selects students for this report based on the Advisor that have been assigned to individual students.
  
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'''Clubs''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.
 +
 
 +
'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
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 +
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view
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'''Custom Codes''' - Select the custom codes created in the [[Custom Code Management]] to filter the student list.
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Sped:'''
  
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'''SpEd, 504, LEP''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504,' both (all); show LEP Only, Non LEP, both (all). Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.
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'''All''' - Select to view all Sped students.
 +
 
 +
'''Sped Only''' - Seclect to view only Sped students.
 +
 
 +
'''Non Sped''' - Select to view only non Sped students.
 +
 
 +
'''504:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''504 Only''' - Select to view only 504 students.
 +
 
 +
'''Non 504''' - Select to view only non 504 students.
 +
 
 +
'''LEP:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''LEP Only''' - Select to view only LEP students.
 +
 
 +
'''Non LEP''' - Select to view only non LEP students.
  
 
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
 
'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''OK''' or '''Cancel''' to proceed.
 
'''OK''' or '''Cancel''' to proceed.
  
 +
'''Print Option'''
  
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'''Print Option'''
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The options selected here by individual users will not only effect this program, but it will impact '''[[Student Schedule Maintenance]]''' and '''[[Using the iGear | iGear]]'''> Print Schedules.
  
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[[File:sch20.png]]
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[[File:pss.png]]
  
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'''Semester''' - Select the semester to print.
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'''Semester''' - Select the semester(s) to display on the printout of the schedule. This is not a "Order to List" feature.
  
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'''Class Period''' - Check to only display and print the period chosen when printing the student schedule. This is not a "Order to List" feature.
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'''Class Period''' - Select the class period(s) to display on the printout of the schedule. This is not a "Order to List" feature.
  
 
'''Scheds Per Page''': To limit the number of schedules to be printed per page. If you are going to distribute the schedules to students/parents, then select to print 1 per page.
 
'''Scheds Per Page''': To limit the number of schedules to be printed per page. If you are going to distribute the schedules to students/parents, then select to print 1 per page.
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*Advisor Order will sort/print the list first by Advisor name then alphabetically by the student's last name.  
 
*Advisor Order will sort/print the list first by Advisor name then alphabetically by the student's last name.  
 
*Counselor Order will sort/print the list first by counselor name and then alphabetically by the student's last name.
 
*Counselor Order will sort/print the list first by counselor name and then alphabetically by the student's last name.
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*Period Order will sort/print the list first by classroom and then alphabetically by the student's last name.
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*Class Period Order will order the schedules, first in class period order alphabetically by teacher`s last Name, then by student's last name, by whichever semester is chosen.
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 +
'''Semester Order''' - Choose one semester of which to use with the Class Period Order setting.
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'''Period Order''' - Choose one class period of which to use with the Class Period Order setting.
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 +
'''Print Custom Codes''' - Select custom codes to display on the schedule.
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 +
'''Print Special Codes''' - Select special codes to display on the schedule.
  
 
'''Print Locker information''' - includes the locker number and lock combination in the schedule header if this information is in the Student Master Record
 
'''Print Locker information''' - includes the locker number and lock combination in the schedule header if this information is in the Student Master Record
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'''Print Comment''' - Select to print comment of schedule
 
'''Print Comment''' - Select to print comment of schedule
  
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'''Include blank student schedules''' - prints students that have no schedule
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'''Include Blank Student Schedules''' - Select to print students with no requests (no schedule) ~ This can not be limited by semester.
  
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'''Print AB DOW Titles''' - if your school use AB DOW titles, it will print on the schedules.
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'''Print AB DOW Titles''' - If your school uses AB DOW titles, it will print on the schedules. See the [[Setup and Load A/B Scheduling]] program.
  
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'''Print unscheduled requests''' - these will be listed below the scheduled courses
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'''Print Unscheduled Requests''' - Select to print a list of the student`s unscheduled requests underneath each schedule.  This can not be limited by semester.
  
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'''Only Show Students With Unscheduled Requests'''  - print only students with at least one unscheduled request (can not limit by semester)
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'''Only Show Students With Unscheduled Requests'''  - Select to print only students with at least one unscheduled request. This can not be limited by semester.
  
 
'''Hide DOW Title''' - Hide the Days of the Week on the schedule
 
'''Hide DOW Title''' - Hide the Days of the Week on the schedule
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'''Print Master Schedule Comments Instead Of DOW''' - prints comments from the comment column of the Master Schedule Editor  
 
'''Print Master Schedule Comments Instead Of DOW''' - prints comments from the comment column of the Master Schedule Editor  
  
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'''Print Short Form (1 Schedule Per Page Only)''' - This program will allow you to print one student schedule per page for selected students
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'''Print Enrollment Form ''' - Print the students short form.  Applies only when printing one student schedule per page.
  
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'''Student Lunch ID''' - Select to print students lunch ID's on the schedule
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'''Student Lunch ID''' - Select to print students lunch ID's on the schedule.
  
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'''Print Demographics''' - Select this option to print student demographic information and homeroom, counselor, advisor, team AT THE TOP OF THE SCHEDULES.
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'''Print to DAS''' - Select to save the printed schedules to the doc archive system.  These schedules will now be the most recent in DAS replacing existed printed schedule for the student.
  
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'''Print State ID Numbers''' - Select to print the student's state ID on the schedule. Only available when printing one schedule per page
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'''Show Only Students with Missing Class Periods''' - Select only students with unscheduled class period(s) and list them.  Unselect to print student schedules.  Select the semesters to process or leave semester box empty for all semesters.  The number of class periods to process is read from the school's calendar record, and for the students grade level.
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 +
'''Print Homeroom/Counselor/Team''' - Select this option to print student demographic information and homeroom, counselor, advisor, team AT THE TOP OF THE SCHEDULES. (This option must be checked in order for the Bell Schedule to print at the top.)
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 +
'''Print State ID Numbers''' - Select to print the student's state ID on the schedule. Only available when printing one schedule per page.
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 +
'''Print Student Email''' - Print student's email.  Only available when printing one schedule(s) per page.
  
 
'''Print Course State Code''' - Select to print the course record's state code on the student schedule when printed. Only available when printing one schedule per page.
 
'''Print Course State Code''' - Select to print the course record's state code on the student schedule when printed. Only available when printing one schedule per page.
  
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'''Print Course Long Names Instead of Short Names''' - Select this option to print the course long name instead of the course short names on the student's schedule when printed. The short name will print if no long name has been assigned to the course.
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'''Print Lunch Time''' - Select to print the student's lunch time on their schedule and is only available for one student per page.  This option will print the start and end time of lunch that is in [[Bell Schedule Maintenance]].
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'''Print Bus Information''' - Print student's morning and evening bus numbers on the printed schedules (available 1 page per only).
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 +
'''Print Start Date''' - Select to print the schedule records start date, only available when printing one student schedule per page and cannot print master schedule comments or the DOW titles.
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 +
'''Print Bell''' - Display the bell schedule the student is assigned to. (The "Print Homeroom/Counselor/Team"  option must be checked in order for the Bell Schedule to print at the top.)
  
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'''Print Bell Periods''' - Display the periods for the bell schedule the student is assigned to.
  
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'''OK''' - Click to continue.
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'''Print SPC Login Information''' - Print the student's user name and password on their schedule.
  
 +
'''Print Course Long Names Instead of Short Names''' - Select this option to print the course long name instead of the course short names on the student's schedule when printed. The short name will print if no long name has been assigned to the course.
  
 +
'''OK''' - Click to continue.
  
 
'''Printing Single, Multiple, or All Students' Schedules'''
 
'''Printing Single, Multiple, or All Students' Schedules'''
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===Column Headers===
 
===Column Headers===
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Student Name''' - Student's name.
 
'''Student Name''' - Student's name.
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'''Team''' - Student's current team.
 
'''Team''' - Student's current team.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
 +
 
[[File:sch9.png]]
 
[[File:sch9.png]]
  
 +
'''Setup''' - Click to go back to the Setup box.
  
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'''Setup''' - Returns you to the Set up Box; see instructions above.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
−
 
−
'''Help''' - Written instructions and instructional videos.
 
  
 +
----
 +
[[Scheduling|'''Scheduling''' Main Page]]
  
 
----
 
----
−
:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 07:33, 21 August 2024

This program will print the schedules for individual students, schedules for small groups, or the schedules for all students.

Menu Location

Scheduling > Lists > Print Student Schedules

Setup Options

Sch18.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Filters

Printstudschedules.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom/teacher to print.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Advisor - Selects students for this report based on the Advisor that have been assigned to individual students.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.

Sped:

All - Select to view all Sped students.

Sped Only - Seclect to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK or Cancel to proceed.

Print Option

The options selected here by individual users will not only effect this program, but it will impact Student Schedule Maintenance and iGear> Print Schedules.

Pss.png

Semester - Select the semester(s) to display on the printout of the schedule. This is not a "Order to List" feature.

Class Period - Select the class period(s) to display on the printout of the schedule. This is not a "Order to List" feature.

Scheds Per Page: To limit the number of schedules to be printed per page. If you are going to distribute the schedules to students/parents, then select to print 1 per page.

Order to List - Allows for the list to be sorted in the desired way upon clicking OK. The options for sorting include:

  • Alpha Order will sort/print the list alphabetically by the student's last name.
  • Grade Order will sort/print the list alphabetically by the student's last name within the student's grade level.
  • Homeroom Order will sort/print the list first by homeroom teacher name and then alphabetically by the student's last name.
  • Team Order should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report.
  • Advisor Order will sort/print the list first by Advisor name then alphabetically by the student's last name.
  • Counselor Order will sort/print the list first by counselor name and then alphabetically by the student's last name.
  • Class Period Order will order the schedules, first in class period order alphabetically by teacher`s last Name, then by student's last name, by whichever semester is chosen.

Semester Order - Choose one semester of which to use with the Class Period Order setting.

Period Order - Choose one class period of which to use with the Class Period Order setting.

Print Custom Codes - Select custom codes to display on the schedule.

Print Special Codes - Select special codes to display on the schedule.

Print Locker information - includes the locker number and lock combination in the schedule header if this information is in the Student Master Record

Print Comment - Select to print comment of schedule

Include Blank Student Schedules - Select to print students with no requests (no schedule) ~ This can not be limited by semester.

Print AB DOW Titles - If your school uses AB DOW titles, it will print on the schedules. See the Setup and Load A/B Scheduling program.

Print Unscheduled Requests - Select to print a list of the student`s unscheduled requests underneath each schedule. This can not be limited by semester.

Only Show Students With Unscheduled Requests - Select to print only students with at least one unscheduled request. This can not be limited by semester.

Hide DOW Title - Hide the Days of the Week on the schedule

Print Master Schedule Comments Instead Of DOW - prints comments from the comment column of the Master Schedule Editor

Print Enrollment Form - Print the students short form. Applies only when printing one student schedule per page.

Student Lunch ID - Select to print students lunch ID's on the schedule.

Print to DAS - Select to save the printed schedules to the doc archive system. These schedules will now be the most recent in DAS replacing existed printed schedule for the student.

Show Only Students with Missing Class Periods - Select only students with unscheduled class period(s) and list them. Unselect to print student schedules. Select the semesters to process or leave semester box empty for all semesters. The number of class periods to process is read from the school's calendar record, and for the students grade level.

Print Homeroom/Counselor/Team - Select this option to print student demographic information and homeroom, counselor, advisor, team AT THE TOP OF THE SCHEDULES. (This option must be checked in order for the Bell Schedule to print at the top.)

Print State ID Numbers - Select to print the student's state ID on the schedule. Only available when printing one schedule per page.

Print Student Email - Print student's email. Only available when printing one schedule(s) per page.

Print Course State Code - Select to print the course record's state code on the student schedule when printed. Only available when printing one schedule per page.

Print Lunch Time - Select to print the student's lunch time on their schedule and is only available for one student per page. This option will print the start and end time of lunch that is in Bell Schedule Maintenance.

Print Bus Information - Print student's morning and evening bus numbers on the printed schedules (available 1 page per only).

Print Start Date - Select to print the schedule records start date, only available when printing one student schedule per page and cannot print master schedule comments or the DOW titles.

Print Bell - Display the bell schedule the student is assigned to. (The "Print Homeroom/Counselor/Team" option must be checked in order for the Bell Schedule to print at the top.)

Print Bell Periods - Display the periods for the bell schedule the student is assigned to.

Print SPC Login Information - Print the student's user name and password on their schedule.

Print Course Long Names Instead of Short Names - Select this option to print the course long name instead of the course short names on the student's schedule when printed. The short name will print if no long name has been assigned to the course.

OK - Click to continue.

Printing Single, Multiple, or All Students' Schedules To print one student's schedule click in the square to left of a student`s name.

To print schedules for multiple students click the square to the left of each name.

To print the schedules for all students click the square found above the list of student names.

Continue the printing process with the following steps.

  • After selecting the name(s) of the student(s) click the print button located at the bottom of the page.
  • If you included the print comments option in the setup box, a message box will appear. Type the message for the students using up to six lines in the comment box; then click continue.
  • A print preview appears on the screen. Click the printer icon at the bottom right of the print preview. Then click the print button at the top right of the preview window.

OK or Cancel to proceed.

Main

Sch21.png


Column Headers

Student Name - Student's name.

SIDNO - Student's Identification Number.

GD - Student's grade of enrollment.

Homeroom - Student's homeroom.

Dis - Student's district of enrollment.

Sch - Student's school of enrollment

Counselor - Student's current counselor.

Advisor - Student's current advisor.

Team - Student's current team.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki