Difference between revisions of "Student Graduation Template Loader"

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'''The Graduation Template Editor will allow the counselor to create a multi-year request template so that they may easily load in student requests by using this program. Once loaded, the counselor can quickly review the students` current and future requests and make adjustments based on the students` progress.'''
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'''The [[Graduation Template Editor]] will allow the user to create a multi-year request template so that they may easily load in student requests by using this program. Once loaded, the user can quickly review the students` current and future requests and make adjustments based on the students` progress.'''
 
__NOTOC__
 
__NOTOC__
 
==Menu Location==
 
==Menu Location==
  
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[[File:sch98.png]]
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'''Scheduling > Loaders > Student Graduation Template'''
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'''On the left navigation panel, select Scheduling > Loaders > Student Graduation Template'''.
 
  
 
==Setup Options==
 
==Setup Options==
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[[File:template set up.png]] 
 
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[[File:studgradtempsetup3.png]] 
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
   
 
   
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'''District''' - Default value is based on your security settings. You will be limited to your district only.  
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value.  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report.  Leave the field blank if all grade levels are to be included.  Otherwise, click in the field to the right of '''Grade(s)''' to select the desired grade level(s) to be included.
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of '''Gender''' to select the desired gender to be included.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of '''Ethnic''' to select the desired ethnic(s) to be included.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
  
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of '''Sports''' to select the desired sport(s) to view.
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'''Teams''' - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.
  
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'''Teams''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Career Options''' - This option limits the students to only active students based on the active date.
  
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'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
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'''Edit Next School Requests''' - This setting will allow you to view the students at the schools they are enrolled for next year and allow you to load their templates for their next school.
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'''As-of-date and Active Only''' - Limits the list to those students who are actively enrolled as of the date selected.
  
 
'''Show Options''' - This limits Special Education information on the report.
 
'''Show Options''' - This limits Special Education information on the report.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''OK''' - Click to save your selections.
  
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Click '''OK''' to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
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[[File:grad temp.png]]
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[[File:NewGTemp.png]]
  
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#Choose one or more students using the boxes on the left. You can choose the box to the left of the Name column as a "select all". Then select the appropriate course(s) in the template on the right. Answer 'Yes' to the question, if you want to assign all of the courses in the selected graduation template to the student(s).
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Choose one or more students using the boxes on the left. You can choose the box to the left of the Name column as a "select all". Then select the appropriate course(s) in the template on the right. Answer 'Yes' to the question, if you want to assign all of the courses in the selected graduation template to the student(s).
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#If you want to un-assign the template, then re-choose the student(s), and choose the blank space at the top of the template list.
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If you want to un-assign the template, then re-choose the student(s), and choose the blank space at the top of the template list.
  
  
 
===Column Headers===
 
===Column Headers===
  
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To find definitions of commonly used columns follow this link:'''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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===''Left Screen''===
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 +
'''Name''' - Student's Full Name
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'''Sidno''' - Student's ID Number
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'''Grad ID''' - Student Graduation Template ID Number
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'''Sch''' - Template's school number
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'''Temp Name''' - Template name
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'''Grade''' - Student enrollment grade level
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'''Ethnic''' - Student's race, ethnicity
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'''Gender''' - Student's gender
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'''Homeroom''' - Student's homeroom teacher name
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'''District''' - Student's enrolled District
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'''School''' - Student's enrolled School
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'''Year''' - Year of student's enrollment year
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===''Right Screen''===
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'''Sch''' - School number
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'''Temp Name''' - Template name
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'''Grad ID''' - Student Graduation Template ID Number
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'''Detail''' - Template Detail
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===''Template Detail''===
  
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'''Dist''' - District number
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'''Sch''' - School number
  
 
'''Temp Name''' - Template name
 
'''Temp Name''' - Template name
  
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'''Grad ID''' - Template's ID
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'''Temp ID''' - Template's ID
  
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'''Yr Taken''' - Year the course was taken
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'''Rec ID''' - Record's identifier
  
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Then it will list the prerequisite course names '''PreReq Course 1,2,3...''' and their grade levels '''PreReq Gd 1,2,3...'''.
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'''Course Name''' - Course Name
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'''Gd''' - Course grade level
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'''ID''' - Course identifier
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'''Yr Taken''' - Year the course should be taken
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'''PreReq Course 1,2,3...''' - Pre-requisite course 1-3
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'''PreReq Gd 1,2,3...''' - Pre-requisite course grade 1-3
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'''PreReq ID 1,2,3...''' - Pre-requisite course id 1-3
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'''CoReq Course 1,2,3...''' - Co-requisite course 1-3
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'''CoReq Gd 1,2,3...''' - Co-Requisite course grade 1-3
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'''CoReq ID 1,2,3...''' - Co-requisite course id 1-3
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 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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[[File:bottom buttons.png]]
 
[[File:bottom buttons.png]]
  
 
'''Setup''' - Click to go back to the Setup box.
 
'''Setup''' - Click to go back to the Setup box.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - This button will take you to the Help website with written instructions and/or video.
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'''Help''' - Click to view written instructions and/or videos.
  
  
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----
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[[Scheduling|'''Scheduling''' Main Page]]
  
 
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[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 11:57, 4 June 2024

The Graduation Template Editor will allow the user to create a multi-year request template so that they may easily load in student requests by using this program. Once loaded, the user can quickly review the students` current and future requests and make adjustments based on the students` progress.

Menu Location

Scheduling > Loaders > Student Graduation Template

Setup Options

Studgradtempsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Teams - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Career Options - This option limits the students to only active students based on the active date.

Edit Next School Requests - This setting will allow you to view the students at the schools they are enrolled for next year and allow you to load their templates for their next school.

As-of-date and Active Only - Limits the list to those students who are actively enrolled as of the date selected.

Show Options - This limits Special Education information on the report.

OK - Click to save your selections.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

NewGTemp.png

Choose one or more students using the boxes on the left. You can choose the box to the left of the Name column as a "select all". Then select the appropriate course(s) in the template on the right. Answer 'Yes' to the question, if you want to assign all of the courses in the selected graduation template to the student(s).

If you want to un-assign the template, then re-choose the student(s), and choose the blank space at the top of the template list.


Column Headers

Left Screen

Name - Student's Full Name

Sidno - Student's ID Number

Grad ID - Student Graduation Template ID Number

Sch - Template's school number

Temp Name - Template name

Grade - Student enrollment grade level

Ethnic - Student's race, ethnicity

Gender - Student's gender

Homeroom - Student's homeroom teacher name

District - Student's enrolled District

School - Student's enrolled School

Year - Year of student's enrollment year

Right Screen

Sch - School number

Temp Name - Template name

Grad ID - Student Graduation Template ID Number

Detail - Template Detail

Template Detail

Dist - District number

Sch - School number

Temp Name - Template name

Temp ID - Template's ID

Rec ID - Record's identifier

Course Name - Course Name

Gd - Course grade level

ID - Course identifier

Yr Taken - Year the course should be taken

PreReq Course 1,2,3... - Pre-requisite course 1-3

PreReq Gd 1,2,3... - Pre-requisite course grade 1-3

PreReq ID 1,2,3... - Pre-requisite course id 1-3

CoReq Course 1,2,3... - Co-requisite course 1-3

CoReq Gd 1,2,3... - Co-Requisite course grade 1-3

CoReq ID 1,2,3... - Co-requisite course id 1-3


To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Bottom buttons.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki