Difference between revisions of "Grades Comment Report"

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'''This program will list comments based on what has been posted by the teachers in Webgradebook under the Grades and Post Comments Tab'''.
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__NOTOC__
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'''This program will list comments based on what has been posted by the teachers in gradebook under the Grades and Post Comments Tab'''.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:grade comment location.png]] On the left navigation panel, select '''Grades''', '''Lists''', and '''Grades Comment Report'''.
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'''Grades > Reports > Grades Comment Report'''
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:grade comment report setup.png]]
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[[File:grcommentrepsetup3.png]]
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'''Setup Box Options'''
 
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.
  
 
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
 
'''As-of-date''' - Limits the list to those students who are actively enrolled as of the date selected.
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'''Marking Period''' - same as a grading period
 
'''Marking Period''' - same as a grading period
  
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'''Comment(s)'''- choose a comment(s) to display
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'''Comment(s)'''- choose a comment(s) to display NOTE: On some of theses comments, '''C''' stands for check and '''M''' stands for minus.
  
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list columns that can be selected to view on the report.
  
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[[File:Filters.png]]
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
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'''Filters'''
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'''Show Teacher Custom Comments''' - Select to print custom teacher comments from Classroom.
  
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'''OK''' or '''Filters''' - Click ok or filters to customize your search
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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[[File:commentfilters.png]]
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Gender''' - Leave blank or select all to include both genders.
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Otherwise, choose the desired gender.
  
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
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'''Ethnic''' - Leave blank or select all to include all ethnicities.
  
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'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the  
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right of Counselor to select the desired counselor(s) to view.
  
 
'''Advisor''' - Selects students for this report based on the Advisor that have been assigned to individual students.
 
'''Advisor''' - Selects students for this report based on the Advisor that have been assigned to individual students.
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
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'''Teams''' - Leave blank if all teams are to be included into the
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report.  Otherwise, choose the desired team.
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.
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'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
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'''Sped:'''
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'''All''' - Select to view all students.
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'''Sped Only''' - Select to view only Sped students.
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'''Non Sped''' - Select to view only non Sped students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view only LEP students.
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'''Non LEP''' - Select to view only non LEP students.
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'''504:'''
  
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'''Clubs''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
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'''All''' - Select to view all students.
  
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view
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'''504 Only''' - Select to view only 504 students.
  
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'''SpEd, 504, LEP''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504,' both (all); show LEP Only, Non LEP, both (all). Examples that indicate whether or not to include information on the report include show LEP, show counselor, show school name and show class period.
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'''Non 504''' - Select to view only non 504 students.
  
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Click '''OK'''
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
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[[File:main grade comment report.png]]
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[[File:grcommentrepmain2.png]]
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==Column Headers==
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'''Sch''' - School site of enrollment
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'''Student Name''' - student's name
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'''SIDNO''' - Student Identification number
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'''SASID''' - the State Assigned Student ID number
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'''Grd''' - Grade level of student
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'''MP''' - Marking Period
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'''Section''' - Class section number assigned to the course in the master schedule
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'''Course''' - Section course name
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'''Teacher''' - Name of teacher teaching the section
  
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'''Column Headers'''
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'''Code''' - Comment code
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Comment''' - Description assigned to the comment code
  
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Other columns not listed in the common column list:
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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*'''MP''' - Marking Period
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==Bottom==
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*'''Comment''' - Description assigned for comment code
 
  
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[[File:grcommentrepbottom2.png]]
  
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'''Setup''' - Click to go back to the Setup box.
  
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'''To Print this Report'''
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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Click the '''Print''' button at the bottom of the report.
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'''[[Save]]''' - Click save first and a box will appear to name the report. Then click to save the report.
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
  
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The default print option will be '''PDF'''.
 
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
 
  
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Click the print button at the top left to print the report. Close the print preview.
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----
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[[Grades|'''Grades''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 06:53, 16 April 2024

This program will list comments based on what has been posted by the teachers in gradebook under the Grades and Post Comments Tab.

Menu Location

Grades > Reports > Grades Comment Report

Setup Options

Grcommentrepsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

As-of-date - Limits the list to those students who are actively enrolled as of the date selected.

Marking Period - same as a grading period

Comment(s)- choose a comment(s) to display NOTE: On some of theses comments, C stands for check and M stands for minus.

Column - Leave blank to include all columns. Click to obtain a pick list columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

Show Teacher Custom Comments - Select to print custom teacher comments from Classroom.

OK or Filters - Click ok or filters to customize your search

Commentfilters.png

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Advisor - Selects students for this report based on the Advisor that have been assigned to individual students.

Teams - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Grcommentrepmain2.png

Column Headers

Sch - School site of enrollment

Student Name - student's name

SIDNO - Student Identification number

SASID - the State Assigned Student ID number

Grd - Grade level of student

MP - Marking Period

Section - Class section number assigned to the course in the master schedule

Course - Section course name

Teacher - Name of teacher teaching the section

Code - Comment code

Comment - Description assigned to the comment code

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Grcommentrepbottom2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki