Difference between revisions of "Create a Bell Schedule"

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(Created page with "Bell Schedules only need to be entered for schools that do attendance by period. This is commonly high schools and in some cases, middle schools. '''How to Create a Bell Schedu...")
 
 
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Bell Schedules only need to be entered for schools that do attendance by period.  This is commonly high schools and in some cases, middle schools.
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'''Bell Schedules only need to be entered for schools that do attendance by period.  This is commonly high schools and in some cases, middle schools.'''
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* For an A/B type schedule, bell schedules for each type, would be needed.  Check off the '''Include''' (on campus) days for ADay and then for BDay.  '''Virtual''' days can be used in conjunction with "on campus" days that are listed under "Include".
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:'''Example 1''':  For an A/B schedule, create one row, for the whole year using the Dates From and Dates Through, with the A days checked. Create another row, dated for the whole year, with the B day day checked. Then another row, for the whole year, for the virtual day(s), if needed. Virtual days can be used in conjunction with "on campus" days.
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:'''Example 2''':  For a Hybrid A/B schedule, students on Team A will attend Monday and Wednesday, Team B on Tuesday and Thursday, and then the  teams will rotate on Fridays. The user would need to create one bell schedule for every week using Dates From and Dates Through for their A days and one bell schedule every week for their B days until the end of the school year.  Have the Friday be listed every other week per every A or B weekly  bell schedule.
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:'''Example 3''': For a rotating A/B schedule that the A and/or Bday would change to a different day each week, use the instructions from the above examples but a bell schedule would need to be made for each day.
  
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'''How to Create a Bell Schedule'''
 
  
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# On the left navigation panel, click '''Attendance''', then '''Entry''', then '''Bell Schedule Maintenance'''.
 
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# At the setup box, set the '''Current Year''' and '''School'''.  Click the '''OK''' button to begin.
 
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# In the upper left, enter the '''From Date''' and '''To Date'''.  Usually, this is the start of school, to the end of school. 
 
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# Enter the '''From Grade''' and '''To Grade'''.  This will be the grade level(s) of students that this bell schedule will apply to.
 
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# Set the''' Start of Day''' and''' End of Day''' times.  Note:  Use military time in all time fields.
 
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# Click the days of the week that the schedule will be in effect.
 
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# [[image:BellSched1.PNG‎]]
 
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# Enter a '''Name''' of the bell schedule.
 
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# For the '''Lunch''' field, enter the number of minutes the lunch period lasts.
 
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# Enter the '''Number of Periods''' the bell schedule contains.
 
  
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[[image:Picture 4|screenshot_18]]
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===Video How-to===
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[[media:AT-CreateBellSched2.mov|Create a Bell Schedule]]
  
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# Enter the start and end time of each period in military time.  '''TIP:'''  Leave out the time in between classes.
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==How to Create a Bell Schedule==
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# Enter the start and end time of the '''Lunch''' session associated with this bell schedule.
 
  
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In the upper left, enter the '''From Date''' and '''To Date'''.  Usually, this is the start of school, to the end of school. 
  
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Enter the '''From Grade''' and '''To Grade'''.  This will be the grade level(s) of students that this bell schedule will apply to.
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Set the''' Start of Day''' and''' End of Day''' times.  Note:  Use military time in all time fields.
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Click the days of the week that the schedule will be in effect.
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[[image:bellscheduletopmain.PNG‎]]
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Enter a '''Name''' of the bell schedule.
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For the '''Lunch''' field, enter the number of minutes the lunch period lasts.
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Enter the '''Number of Periods''' the bell schedule contains. The maximum number of periods will match the highest period in your [[Master Schedule Editor]].
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[[image:lunchperiod.PNG]]
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Enter the start and end time of each period in military time.  '''TIP:'''  Leave out the time in between classes.
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Enter the start and end time of the '''Lunch''' session associated with this bell schedule.
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[[image:periods.PNG]]
  
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#
 
  
 
Click the '''Save '''button on the lower portion of the screen.  After doing so, you will see a row appear with some details about the bell schedule.
 
Click the '''Save '''button on the lower portion of the screen.  After doing so, you will see a row appear with some details about the bell schedule.
  
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[[image:Picture 1|645x460px|screenshot_20]]
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[[File:bellschedmaintbottom2.png]]
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To create additional bell schedules, after clicking '''Save''', do one of the following:
  
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# To create additional bell schedules, after clicking '''Save''', do one of the following:
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Highlight the current bell schedule row, then click the '''Copy''' button.  Enter the dates to copy the bell schedule to.  Highlight the new bell schedule row, edit with a new '''Name''' and other details, then click the '''Save''' button.
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#* Highlight the current bell schedule row, then click the '''Copy''' button.  Enter the dates to copy the bell schedule to.  Highlight the new bell schedule row, edit with a new '''Name''' and other details, then click the '''Save''' button.
 
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#* Start a new bell schedule from scratch by clicking the '''Clear''' button, then enter the next bell schedule.
 
  
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'''How to Edit a Bell Schedule'''
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Start a new bell schedule from scratch by clicking the '''Clear''' button, then enter the next bell schedule.
  
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# On the left navigation panel, click '''Attendance''', then '''Entry''', then '''Bell Schedule Maintenance'''.
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To '''copy''' an AB schedule, select the Bell Name from the top. Once the '''Copy Setup''' box appears, the following may be done.  
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# At the setup box, set the '''Current Year''' and '''School'''. Click the '''OK''' button to begin.
 
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# Highlight the desired current bell schedule row displayed on the right.  The details will show on the left.
 
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# Make any needed changes, then click the '''Save '''button at the bottom of the screen.
 
  
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'''How to Assign a Bell Schedule to an Individual Student'''
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To copy a date range, fill in the From Date to To Date. Then select '''OK'''.
  
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# Open the '''Student Master''' record of the student.
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To copy specific days, click on the day(s) of the calendar. Then select '''OK'''.
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# Click on the '''School ID''' field.  A School Information window will appear.  Click on the '''Bell Name '''field.
 
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# A Select Bell to Use window will appear showing the bell schedules created for the school.  Click in the select box of the desired bell schedule, then click the '''OK''' button.
 
  
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[[image:Picture 2|687x133px|screenshot_01]]
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[[File:copysetup.png]]
  
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===How to Edit an existing Bell Schedule===
  
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Highlight the desired current bell schedule row displayed on the right.  The details will show on the left.
  
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'''[[image:Picture 5|334x378px|screenshot_02]]How to Assign a Bell Schedule to Multiple Students at Once'''
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Make any needed changes, then click the '''Save '''button at the bottom of the screen.
  
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# On the left navigation pane, click '''Student Master''', then '''Loaders''', then '''Bell Schedule Loader.'''
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[[image:bellschedulemain.PNG]]
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# At the setup box, set the '''Year, School, '''and '''As of Date.'''
 
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# To assign a bell schedule by grade level of students, set the '''Grade'''(s) of the students to be assigned.  Click the '''OK''' button.
 

Latest revision as of 15:24, 11 October 2023

Bell Schedules only need to be entered for schools that do attendance by period. This is commonly high schools and in some cases, middle schools.

  • For an A/B type schedule, bell schedules for each type, would be needed. Check off the Include (on campus) days for ADay and then for BDay. Virtual days can be used in conjunction with "on campus" days that are listed under "Include".
Example 1: For an A/B schedule, create one row, for the whole year using the Dates From and Dates Through, with the A days checked. Create another row, dated for the whole year, with the B day day checked. Then another row, for the whole year, for the virtual day(s), if needed. Virtual days can be used in conjunction with "on campus" days.
Example 2: For a Hybrid A/B schedule, students on Team A will attend Monday and Wednesday, Team B on Tuesday and Thursday, and then the teams will rotate on Fridays. The user would need to create one bell schedule for every week using Dates From and Dates Through for their A days and one bell schedule every week for their B days until the end of the school year. Have the Friday be listed every other week per every A or B weekly bell schedule.
Example 3: For a rotating A/B schedule that the A and/or Bday would change to a different day each week, use the instructions from the above examples but a bell schedule would need to be made for each day.


Video How-to

Create a Bell Schedule

How to Create a Bell Schedule

In the upper left, enter the From Date and To Date. Usually, this is the start of school, to the end of school.

Enter the From Grade and To Grade. This will be the grade level(s) of students that this bell schedule will apply to.

Set the Start of Day and End of Day times. Note: Use military time in all time fields.

Click the days of the week that the schedule will be in effect.

Bellscheduletopmain.PNG

Enter a Name of the bell schedule.

For the Lunch field, enter the number of minutes the lunch period lasts.

Enter the Number of Periods the bell schedule contains. The maximum number of periods will match the highest period in your Master Schedule Editor.

Lunchperiod.PNG


Enter the start and end time of each period in military time. TIP: Leave out the time in between classes.

Enter the start and end time of the Lunch session associated with this bell schedule.


Periods.PNG


Click the Save button on the lower portion of the screen. After doing so, you will see a row appear with some details about the bell schedule.

Bellschedmaintbottom2.png


To create additional bell schedules, after clicking Save, do one of the following:

Highlight the current bell schedule row, then click the Copy button. Enter the dates to copy the bell schedule to. Highlight the new bell schedule row, edit with a new Name and other details, then click the Save button.

Start a new bell schedule from scratch by clicking the Clear button, then enter the next bell schedule.

To copy an AB schedule, select the Bell Name from the top. Once the Copy Setup box appears, the following may be done.

To copy a date range, fill in the From Date to To Date. Then select OK.

To copy specific days, click on the day(s) of the calendar. Then select OK.

Copysetup.png

How to Edit an existing Bell Schedule

Highlight the desired current bell schedule row displayed on the right. The details will show on the left.

Make any needed changes, then click the Save button at the bottom of the screen.

Bellschedulemain.PNG

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