Difference between revisions of "Post Grades By Student"

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===Video How-to===
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__NOTOC__
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'''This program will provide a way for the user to edit grading period, semester, and final grades by student.  If the course is marked as only a one semester course in the [[Master Schedule Editor]], the other semester grading period columns will be grayed out and therefore, not editable.'''
  
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[[media:GR-PostGradesByStudent.mov|Post Grades By Student video]]
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==Menu Location==
 +
'''Grades > Entry > Post Grades by Student.'''
  
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===How-to===
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==Setup Options==
 +
[[File:postgradesbystudsetup.png]]
  
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'''Use the following steps to Post Grades by Student.'''
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'''Year''': Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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#Login to WebPams.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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#Select '''Grades''' from the list of program areas on the left of the screen.
 
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#Select '''Post Grades by Student''' under '''Entry'''.
 
  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Setup Box Options'''
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'''Grades''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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#Verify Year, District, and School. These default values are based on your security settings.
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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#Click OK to move to the next screen.
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 +
'''Grade Posting Mode'''
  
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*Select '''Progress Report Mode''' if grades are to be entered/edited, but '''<u>no</u>''' semester/final averages are to be calculated.
 +
*Select '''Report Card Mode''' if grades are to be entered/edited, and semester/final averages are to be calculated.
  
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'''Definition of Column Headers'''
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'''Course Long Name Option'''
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:'''Course'''--listing of courses for the selected student
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*Check the box next to '''Display Ling Course Name''' - Select this option to display the long course name in the master schedule screen. The default language is English.
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:'''Section'''--section number of the course from the Master Schedule
 
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:'''Pd'''--period that course is taught
 
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:'''P1 through P6'''--the grading periods for the school (P5 and P6 may should not appear if the School has nine weeks grading periods)
 
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:'''E1 and E2'''--exam grades
 
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:'''S1 and S'''-2-semester averages
 
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:'''F1'''--final grade
 
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:'''Teacher'''--teacher for the course
 
  
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'''Continue with the following steps to post grades'''
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'''OK''' - Click to continue.
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#Select the FIND button on the bottom of the page to populate a list of students to select student.
 
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#Click on the student`s name for his/her courses and grades to appear.
 
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#Click in the cell to post a new grade and click the SAVE button at the bottom right of the page.
 
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#If an existing grade needs to be either deleted or changed:
 
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::*'''To delete an existing grade''', highlight the grade that needs to be removed and hit the space bar to delete the grade. Click the SAVE button at the bottom right of the page.
 
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::*'''To change an existing grade''', highlight the grade and enter the correct grade. Click the SAVE button at the bottom right of the page.
 
  
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Buttons on the top of the page'''
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==Main==
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:'''Sped'''--indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented
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[[File:sch39.png]]
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:'''504'''--indicates if the student has accommodations and the student`s disabilities
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===Column Headers===
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:'''LEP'''--limited English proficiency
 
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:'''Health'''--indicates a health plan if RED
 
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:'''Action'''-click on the drop down arrow and the gear box appears. Select the gear and the following information will displayed:
 
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:::Attendance by Day
 
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:::Discipline
 
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:::Schedule-Schedule Maintenance and Patten Board selection
 
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:::Grades
 
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:::Print Transcript
 
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:::Student Demographic
 
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:::Student Test Analysis
 
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:::Special ED information
 
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:::504 Information
 
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:::Health Information
 
  
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::::'''Note'''--Click on exit to leave the action button.
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'''Course''' - The curriculum course name.
  
 +
'''Section''' - The class section number assigned to course from the Master Schedule Editor.
  
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'''Definition of Column Headers'''
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'''PD''' - The class period assigned to section from the Master Schedule Editor.
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::Course-listing of courses for the selected student
 
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::Section-section number of the course from the Master Schedule
 
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::Pd-period that course is taught
 
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::P1, P2, P3, P4, P5, P6-the grading periods for the school (P5 and P6 may should not appear if the
 
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School has nine weeks grading periods)
 
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::E1 and E2-exam grades
 
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::S1 and S2-semester averages
 
−
::F1-final grade
 
−
::Teacher-teacher for the course
 
  
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'''Buttons on the top of the page'''
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'''P1 through P6''' - The grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools} - Full year (1 credit) courses with 4 semesters, needing a final grade, will not work with Post Grades By Student but will work using [[Post Grades Master]].
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Save-to save the entries or deletions, Previous-move to the previous student`s name, Next-move to the next student`s name, Setup-make selection of school year, Find-used to populate a list of students to choose from, and Print-print the data on the screen
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 +
'''E1 and E2''' -exam grades  (E3, E4 are present for 4x4 schools).
 +
 
 +
'''S1 and S2''' - semester averages (S3, S4 are present for 4x4 schools):
 +
*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
 +
*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
 +
 
 +
'''F1''' - final grade (F2 is present for 4x4 schools):
 +
*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
 +
*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
 +
 
 +
'''Teacher''' - teacher for the course
 +
 
 +
'''Comment''' - the comments assigned to the section from the Master Schedule
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Top==
 +
[[File:sch41.png]]
 +
 
 +
'''Sped''' - indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented
 +
 
 +
'''504''' - indicates if the student has accommodations and the student`s disabilities
 +
 
 +
'''LEP''' - limited English proficiency
 +
 
 +
'''Health''' - indicates a health plan if RED
 +
 
 +
 
 +
'''Action Button'''
 +
 
 +
[[File:sch42.png]]
 +
 
 +
 
 +
[[Using the iGear | '''iGear''']]
 +
 
 +
[[File:sch43.png]]
 +
 
 +
'''Show Grade Change Information'''
 +
 
 +
[[File:sch44.png]]
 +
 
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'''Sch''' - School site of enrollment
 +
 
 +
'''SIDNO''' - Student identification number.
 +
 
 +
'''Change User''' - User who edited/deleted the grade recorded.
 +
 
 +
'''Change Date''' - The time stamp of the grade record was edited/deleted.
 +
 
 +
'''Change Reason''' - The reason of the user for the grade record edit/deletion.
 +
 
 +
'''Change Data''' - Relevant details pertaining to the grade record edit/deletion.
 +
 
 +
==Bottom==
 +
[[File:sch40.png]]
 +
 
 +
'''Save''' - To save the entries or deletions.
 +
 
 +
'''Prev''' - Move to the previous student`s name.
 +
 
 +
'''Next''' - Move to the next student`s name.
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
'''Find''' - Used to populate a list of students to choose from.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
 
 +
'''How-to'''
 +
 
 +
[[How to Post Grades]]
 +
 
 +
 
 +
 
 +
----
 +
[[Grades|'''Grades''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:26, 15 August 2024

This program will provide a way for the user to edit grading period, semester, and final grades by student. If the course is marked as only a one semester course in the Master Schedule Editor, the other semester grading period columns will be grayed out and therefore, not editable.

Menu Location

Grades > Entry > Post Grades by Student.

Setup Options

Postgradesbystudsetup.png

Year: Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Grade Posting Mode

  • Select Progress Report Mode if grades are to be entered/edited, but no semester/final averages are to be calculated.
  • Select Report Card Mode if grades are to be entered/edited, and semester/final averages are to be calculated.

Course Long Name Option

  • Check the box next to Display Ling Course Name - Select this option to display the long course name in the master schedule screen. The default language is English.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sch39.png

Column Headers

Course - The curriculum course name.

Section - The class section number assigned to course from the Master Schedule Editor.

PD - The class period assigned to section from the Master Schedule Editor.

P1 through P6 - The grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools} - Full year (1 credit) courses with 4 semesters, needing a final grade, will not work with Post Grades By Student but will work using Post Grades Master.

E1 and E2 -exam grades (E3, E4 are present for 4x4 schools).

S1 and S2 - semester averages (S3, S4 are present for 4x4 schools):

  • The letter grades that are in lower case show that the grade has been auto calculated by the program.
  • The letter grades that are in upper case show that the grade has been manually entered by the user.

F1 - final grade (F2 is present for 4x4 schools):

  • The letter grades that are in lower case show that the grade has been auto calculated by the program.
  • The letter grades that are in upper case show that the grade has been manually entered by the user.

Teacher - teacher for the course

Comment - the comments assigned to the section from the Master Schedule

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Top

Sch41.png

Sped - indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented

504 - indicates if the student has accommodations and the student`s disabilities

LEP - limited English proficiency

Health - indicates a health plan if RED


Action Button

Sch42.png


iGear

Sch43.png

Show Grade Change Information

Sch44.png

Sch - School site of enrollment

SIDNO - Student identification number.

Change User - User who edited/deleted the grade recorded.

Change Date - The time stamp of the grade record was edited/deleted.

Change Reason - The reason of the user for the grade record edit/deletion.

Change Data - Relevant details pertaining to the grade record edit/deletion.

Bottom

Sch40.png

Save - To save the entries or deletions.

Prev - Move to the previous student`s name.

Next - Move to the next student`s name.

Setup - Click to go back to the Setup box.

Find - Used to populate a list of students to choose from.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


How-to

How to Post Grades


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki