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| − | === Entry ===
| + | __NOTOC__ |
| | + | ==Entry== |
| | + | |
| | + | :[[Audit Review Report]] |
| | + | :[[Calendar Editor]] |
| | + | :[[Course Name Consolidation]] |
| | + | :[[Create October Master Schedule]] |
| | + | :[[Communication Configuration]] |
| | + | :[[DMS System]] |
| | + | :[[Emergency Plan Management]] |
| | + | :[[Form Replacement System]] |
| | + | :[[Permission Editor]] |
| | :[[Sponsor Site Editor]] | | :[[Sponsor Site Editor]] |
| − | '''How to'''
| + | :[[Student Login Editor]] |
| − | | + | :[[System Configuration]] |
| | + | :[[Test Definition]] |
| | :[[User Management]] | | :[[User Management]] |
| − | '''How to'''
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| − | This program will allow you to create/edit logins and passwords for new users in your district. Standard permissions can be created for groups of users such as teachers, counselors, school administrators, and district administrators. After selecting a standard permission set for a user, you may add or remove permissions per user.
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| − | #Log in to WebPams
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| − | #Select '''System''' from the list of programs on the left of the screen.
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| − | #Under '''Entry''' select '''User Management''' to launch the program.
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| − | In the '''Setup Box'''
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| − | #Verify Year and District. Default values are determined by your security settings.
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| − | #Select the '''School''' for which new user names are needed.
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| − | #Select the '''Object Code'''. This will limit the list of persons based on contract records that exist in Human Resources and their position at the school. For example teachers would have an object code of '''112''', administrators would have an object code of '''111'''.
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| − | #If you check the 'Include Master Schedule' option, employees found in the master schedule that do not have a Human Resource contract record will also be included in the list.
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| − | #Select one of the five bullet items. Your selection will determine how the system will generate/create user names.
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| − | #*Staff ID (School Number + Last 6 of Staff ID)
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| − | #*Staff ID (Last Two of School Number + Last 4 of Staff ID)
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| − | #*Name (1st initial of Given + Surname--Recommeded)
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| − | #*Name (1st initial of Given + Surname--Lower case)
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| − | #*Name (1st initial of Given & Middle + Surname--Lower case)))
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| − | #Click '''OK''' to move to the next screen.
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| − | '''Definitions of Column Headers'''
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| − | :*'''District'''--District
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| − | :*'''School'''--School
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| − | :*'''Staff Name'''--Name of persons to which users and passwords have been assigned
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| − | :*'''Staff ID'''--Local ID assigned through the Human Resources database
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| − | :*'''Login'''--User assigned login
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| − | :*'''Password'''--User assigned password
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| − | :*'''Profile'''--User assigned profile
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| − | :*'''Category'''--Application level where permissions are required
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| − | :*'''C-Perm'''--Category level permission
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| − | :*'''Program'''--Program level where permissions are required
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| − | :*'''P Perm'''--Program level permission
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| − | :*'''Action'''--Specific actions related to selected program such as restricting a user from seeing a student's social security number. This requires a Program to be in the Program cell for the user.
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| − | :*'''A Perm'''--Action level permission
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| − | :*'''Inactive'''--Inactive users are denied login access
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| − | :*'''Sites'''--Provides a method of creating a single user name and password for itinerant teachers.
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| − | '''Action''' button options
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| − | ::*'''Profile Template'''--allows for editing profiles for all users with a particular profile.
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| − | ::*'''Generate Passwords Only'''--allows for an automatic generation of new passwords.
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| − | ::*'''Delete Group'''--allows for the deletion of an entire group of users with the same profile.
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| − | ::*'''Print All'''--a master list of users and their passwords will be printed.
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| − | ::*'''Print Select'''--a copy of each user name and password per person will be printed.
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| − | ::*'''User Profile'''--
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| − | ::*'''Create File'''--allows for the creation of a PDF or a CSV file.
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| − | '''To create a new user'''
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| − | #Click in the staff name field on the top blank line.
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| − | #A list of employees based on the setup box criteria will be displayed.
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| − | #Select the employee's name and the name will appear on the blank line along with a suggested login and password.
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| − | #You may edit the Login and password at this time or leave it as the generated info.
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| − | #Click the '''Profile''' field and select the profile value based on the person's position, i.e. TE for teacher, AD for administrator, CO for counselor, etc. As soon as you select the '''profile''', the new login and password information will be saved and placed in the list of logins.
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| − | '''To change login and/or password'''
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| − | #Log in to WebPams and access the User Management system to change either the login or the password.
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| − | #'''To change the login,''' click on the login to be changed. A '''change login''' popup will appear. Type the new login and click the '''save''' button. If you decide that the login does not need to be changed, click the '''X''' to close the popup.
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| − | #The screen will refresh automatically and '''All''' of the original logins for this user will be updated.
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| − | #'''To change the password,''' click on the password to be changed. A '''change password''' popup will appear. You will have a choice to '''Save''' or '''Generate''' a new password.
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| − | #*'''Save''' allows you to manually enter the new password by typing the new password and clicking the '''save''' button.
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| − | #*'''Generate''' will automatically create a new password. Click the '''generate''' button and a new password will appear in the password field. Click the '''Save''' button.
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| − | #The screen will refresh automatically and '''All''' of the original passwords will be updated.
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| − | '''To change the profile of a user'''
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| − | #Log in to WebPams and access the User Management system to change the profile of a user.
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| − | #Click on the profile that is to be changed. You may select any of the existing records for the user.
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| − | #Select the new profile from the popup list and click '''OK'''.
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| − | #Respond '''Yes''' to the question '''Do you wish to use the AP profile template?'''
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| − | #This will change the profile on the record selected and remove the remaining records.
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| − | #Permissions will now be set to those of the new profile.
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| − | '''To edit the permissions of a user'''
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| − | #Click in the '''Program''' cell to the right of the '''Category''' for the user.
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| − | #Select the '''NA, RO, or RW''' for the specific program to which permissions are being added or being removed.
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| − | #Click the '''Save''' button.
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| − | #There will be a '''Save mode''' popup window. Be careful with your response.
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| − | ::*'''Yes''' will change the permissions for all persons with this profile.
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| − | ::*'''No''' will change the permissions for this user only.
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| − | ::*'''Cancel''' will NOT change any profile permissions
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| − | #The list of users will refresh. The '''C Perm''' cell will be blank and the '''Program''' cell will have the program name for which permissions were changed with the new permission setting in the '''P Perm''' cell.
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| | + | == Lists/Reports == |
| | + | This video will show you how to use the List feature in most of the programs below. The Alpha Recruit List is being used as an example in this video. |
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| − | '''To make a user Inactive'''
| + | [[media:ListFeature.mov|Using a List Program video]] |
| − | :*Click the check box in the '''Inactive''' column on any row for that user. | + | :[[Access Log Report]] |
| − | :*The screen will refresh and all rows for the user will have the check box in the Inactive column. | + | :[[Change Log Report]] |
| | + | :[[Code List Report]] |
| | + | :[[Delete Log List]] |
| | + | :[[Sponsor Site List]] |
| | + | :[[Questionable Address List]] |
| | | | |
| | + | == Count == |
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| − | '''To make all users at a school Inactive'''
| + | :[[Pre-Kindergarten ORS Report]] |
| − | :*___________________________ | |
| | | | |
| | + | == Loaders == |
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| − | '''To set multiple Sites for itinerant teachers'''
| + | :[[Custom Code Management]] |
| − | :*Click the site field and a list of district schools will be displayed. | |
| − | :*Select the '''additional site(s)''' that the teacher serves.
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| | + | == Trends == |
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| − | '''To generate new passwords for ALL users''' (we recommend that you notify your staff that this will be done and how they are to obtain their new password)
| + | :[[DMS Maps]] |
| − | #Click the '''Action''' button at the top right.
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| − | #Select '''Generate Passwords Only''' option.
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| − | #A '''Generate New Passwords''' popup will appear on the screen.
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| − | ::*Responding '''Yes''' will generate new passwords for all users. No one will be able to login until they are notified of their new password. This can be done using the '''Print All''' option on the '''Action''' button. | |
| − | ::*Responding '''No or Cancel''' will exit the Generate Passwords Only option.
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| | + | ==Resources== |
| | + | :[http://wiki.edgear.net/wiki/w/images/6/64/Creating_Files_for_State_Reporting.pdf Creating Files for State Reporting]: Guide on systems and file creation for state reporting in Louisiana. |
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| − | '''To Delete a group of users'''
| + | :[http://wiki.edgear.net/wiki/w/index.php?title=File:LEADS_SIS_REPORTS.pdf Louisiana LEADS SIS Reports]: A guide on the commonly used SIS reports for Lousiana LEADS. |
| − | #Select '''Delete Group''' from the Action button option list.
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| − | #A popup will appear with a list of the available profiles.
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| − | #Select the profile(s) you wish to delete and click '''Ok'''.
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| − | #A confirmation popup will appear cautioning you that all selected profiles will be deleted from '''ALL Schools'''.
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| − | ::*Responding '''Yes''' will delete security information for all staff who have the selected profile(s)at '''All Schools''' in the district. No one will be able to login until they are notified of their new user names and passwords. This can be done using the '''Print Select''' option on the '''Action''' button. | |
| − | ::*Responding '''No''' will get a second popup confirmation cautioning you that all selected profiles will be deleted from the set of profiles for the site displayed on the screen. | |
| − | ::*At this time you must respond again with '''Yes, No, or Cancel'''.
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| − | :::*Responding '''Yes''' will delete security information for all staff who have the selected profile(s)at the site displayed on the screen. No one will be able to login until they are notified of their new user names and passwords. This can be done using the '''Print Select''' option on the '''Action''' button.
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| − | :::*Responding '''No''' will exit the '''Delete Group''' option.
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| − | ::*Responding '''Cancel''' to either set of confirmation questions will exit the '''Delete Group''' option.
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| − | '''To Print All login names and passwords''' | + | ---- |
| | + | [[WebPams|'''JCampus''' Main Page]] |
