Difference between revisions of "RollCall Verification"

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===Video How-to===
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__NOTOC__
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[[media:AT-RollcallVerification.mov|Rollcall Verification video]]
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'''This program will provide for the user a list of teachers who have or have not taken the roll for attendance.'''
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*For this report to work correctly, ALL teachers need to use the same button. After they click on the Attendance Schoolhouse icon, they can choose either the '''Homeroom''' button or the '''Class''' button at the bottom.
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*The user running this report must also use the same selection that the teachers are using, either checking the '''Homeroom''' box or choosing a '''Class Period'''.
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*If using the '''Homeroom''' method, make sure homerooms are assigned to all students.
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*This report will also provide a Lunch count total for students per class and for all classes per school.
  
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=== How-to ===
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==Menu Location==
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On the left navigation panel, select '''Attendance''', '''Lists''', and '''RollCall Verification'''.
 
  
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For this report to work correctly, '''all''' teachers need to use the same method; either the '''Homeroom''' button or the '''Class''' button when they are using the Attendance part of their gradebook.
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'''Attendance''' > '''Lists''' > '''RollCall Verification'''.
  
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==Setup Options==
  
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'''Setup Box Options'''
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[[File:rollcallversetup3.png]]
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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Other set up values not listed in the standard set up list:
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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*Exclude Remote--Exclude remote classes that are scheduled to the school
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*For '''Show''' select whether to have the report show those who have taken roll, '''Roll Call Taken''', or those who have not taken roll, '''Roll Call Not Taken'''
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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*Check the box '''Use Homeroom''' if homeroom class is when roll call is recorded
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*Click in the field to the right of '''Class Period''' to select the period in which to review roll call taken or not
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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*Click in the field to the right of '''Course Name''' to select the course in which to review roll call taken or not
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Click '''OK'''
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'''Exclude Remote''' - Exclude remote classes that are scheduled to the school.
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'''Show''' - Select whether to have the report show those who have taken roll, '''Roll Call Taken''', or those who have not taken roll, '''Roll Call Not Taken'''.
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'''Use Homeroom''' - If homeroom class is when roll call is recorded.
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'''Class Period''' - To select the period in which to review roll call taken or not.
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'''Course Name''' - To select the course in which to review roll call taken or not.
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'''Grade''' - Leave blank or select all to include all grades.  Otherwise, choose the desired grade.
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'''Course Long Name Options''' - English
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
Based on the setup options selected, a list of teachers will appear on the screen.
 
Based on the setup options selected, a list of teachers will appear on the screen.
  
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==Main==
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[[File:rollcallverimain3.png]]
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===Column Headers===
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'''Memo''' - Teacher's memo.
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'''Staff Name''' - Staff member's name.
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'''Course''' - Name of the course.
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'''Section''' - Class section number.
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'''ClsPrd''' - Teacher's class period.
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'''Room''' - Teacher's room number.
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'''Hand Lunch Count''' - This is the total of lunches needed for the classroom  that day  without the absent students.  At the bottom of the report is the total lunch count.
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'''Other''' - Other/At the bottom of the report is the total of "Other".
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'''Active Count''' - Active count.
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'''Time''' - Time
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'''School''' - School site number.
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'''Grade''' - Course grade.
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'''Date''' - Today's date.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:rollcallbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''Email Count''' - To email a lunch count to the cafeteria. 
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[[File:emailcount.png]]
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'''To''' -  Email address for the person receiving the email.
  
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'''Column Headers'''
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'''From''' - Email address of the person sending the email.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Subject''' - Defaults to a brief description of the email.
  
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'''Email Teachers''' - Allows user to email staff from the Roll Call Verification report if the teacher has not performed the morning roll call verification procedure. Type in your message in the '''Comment''' box.
  
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Click '''Email Count''' to e-mail a lunch count to the cafeteria.
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[[File:emailteachers.png]]
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*'''to'''-email address for the person receiving the email.
 
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*'''from'''-email address of the person sending the email.
 
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*'''Subject'''-defaults to a brief description of the email.
 
  
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Click '''Email Teachers''' to email staff from the Roll Call Verification report if the teacher has not performed the morning roll call verification procedure. Type in your message in the '''Comment''' box.
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'''Help''' - Click to view written instructions and/or videos.
  
  
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'''Print Options'''
 
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 12:02, 13 November 2024

This program will provide for the user a list of teachers who have or have not taken the roll for attendance.

  • For this report to work correctly, ALL teachers need to use the same button. After they click on the Attendance Schoolhouse icon, they can choose either the Homeroom button or the Class button at the bottom.
  • The user running this report must also use the same selection that the teachers are using, either checking the Homeroom box or choosing a Class Period.
  • If using the Homeroom method, make sure homerooms are assigned to all students.
  • This report will also provide a Lunch count total for students per class and for all classes per school.

Menu Location

Attendance > Lists > RollCall Verification.

Setup Options

Rollcallversetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Exclude Remote - Exclude remote classes that are scheduled to the school.

Show - Select whether to have the report show those who have taken roll, Roll Call Taken, or those who have not taken roll, Roll Call Not Taken.

Use Homeroom - If homeroom class is when roll call is recorded.

Class Period - To select the period in which to review roll call taken or not.

Course Name - To select the course in which to review roll call taken or not.

Grade - Leave blank or select all to include all grades. Otherwise, choose the desired grade.

Course Long Name Options - English

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Based on the setup options selected, a list of teachers will appear on the screen.

Main

Rollcallverimain3.png

Column Headers

Memo - Teacher's memo.

Staff Name - Staff member's name.

Course - Name of the course.

Section - Class section number.

ClsPrd - Teacher's class period.

Room - Teacher's room number.

Hand Lunch Count - This is the total of lunches needed for the classroom that day without the absent students. At the bottom of the report is the total lunch count.

Other - Other/At the bottom of the report is the total of "Other".

Active Count - Active count.

Time - Time

School - School site number.

Grade - Course grade.

Date - Today's date.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Rollcallbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Email Count - To email a lunch count to the cafeteria.

Emailcount.png

To - Email address for the person receiving the email.

From - Email address of the person sending the email.

Subject - Defaults to a brief description of the email.

Email Teachers - Allows user to email staff from the Roll Call Verification report if the teacher has not performed the morning roll call verification procedure. Type in your message in the Comment box.

Emailteachers.png

Help - Click to view written instructions and/or videos.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki