Difference between revisions of "Staff Message - Email"

Latest revision as of 11:50, 27 October 2020

Event Message Creation for Staff

Video

Staff Event Messages - Text to Voice video

Menu Location

Emergency Call

To place an emergency call to send out to students and staff, click on the phone in the top right corner of the screen.

Next, select either Student or Staff.

This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff members that have permission to make Emergency call(s), which is hard coded in the JCall system, are Admin (AD and 700), Principals (PR, S0), Assistant Principals (AP), and Superintendent (SI). A 911 call manually cannot be input when creating a new message and is only available through the emergency call button.

Setup Options

Setup 1

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Object Code - To choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.

Function Code - To choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code.

Select Call Groups - Click here to limit the staff only by a selected group.

Note - Staff Groups are defined by using the Call Group Loader

Phone Type - Click to select the type of phone number to communicate to.

Commonly used types - 06 Home telephone number and 12 Personal cellular number.

Home Site Only - Selecting this option will limit the message to only those staff members who are "home based" at the school site.

Select Individual Staff - Click to select individual staff members. By canceling out of the pick list you can now paste any number of staff ID's into this field. (Format: Staff ID, Staff ID, etc.) *NOTE: Clicking the box in the upper left will select all staff members.

Next - To move to the next step in the create message process.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Setup 2

Schedule Call - If the message is to be scheduled for a future date/time, check the box, then select the date and time.

Schedule Time End - Will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed. If the user wishes to send the message out now, leave the Schedule Call box unchecked. If no date and time is selected, the message will go out in the next call interval.

Next - To move to the next step in the create message process.

Setup 3

Select Email and click Next.

Setup 4

Enter your Subject and Message

Show Reply name and Address - Click to show the sender's name and email address. Not checking, will show This email was automatically generated. Please do not reply to this email. Please contact the school with any questions you may have.

Add Attachment - Add, then select your attachment. The attachment name will appear in the Selected File blank so then, click on Choose. Close the Add Attachment window using the X.

Send - Type in your message and then select

Results

A list of staff that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.

Main

Column Headers

Sidno - Student's identification number

Last Name - Student's last name

First Name - Student's first name

Site - School site number

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

JCampus / Communication / Student Event Messages

@@ Line 1: / Line 1: @@
 __NOTOC__
+'''Event Message Creation for Staff'''
 ====Video====
 [[media:New_Project.mov|Staff Event Messages - Text to Voice video]]
+==Menu Location==
+[[File:staffmenu.png]]
+===Emergency Call===
-*To place an '''Emergency Call''', click on the phone in the top right corner of the screen, then click '''Staff'''.
 [[File:EmergencyCallButton.png]]
-This will skip having to browse the navigation panel of JCampus and go directly to '''Setup Box 1''' described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.
+To place an emergency call to send out to students and staff, click on the phone in the top right corner of the screen.
-Otherwise, on the left, click on '''Communication'''. Under the heading '''Entry''', click on '''Staff Event Messages'''.
+Next, select either '''Student''' or '''Staff'''.
+[[File:mb104.png]]
-'''Setup Box Options'''
+This will skip having to browse the navigation panel of JCampus and go directly to '''Setup Box 1''' described below. The only staff members that have permission to make Emergency call(s), which is hard coded in the JCall system, are Admin (AD and 700), Principals (PR, S0), Assistant Principals (AP), and Superintendent (SI).  A 911 call manually cannot be input when creating a new message and is only available through the emergency call button.
+==Setup Options==
 ====Setup 1====
-To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+[[File:staffsetup1.png]]
+'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
+'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
+'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
+'''Object Code''' - To choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.
+'''Function Code''' - To choose a function code of the staff members to call.  This field relates to Human Resource. Leave blank to call all staff members regardless of function code.
+'''Select Call Groups''' - Click here to limit the '''staff''' only by a selected group.
+*Note - Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
-For other set up values not listed in the standard set up list:
+'''Phone Type''' - Click to select the type of phone number to communicate to.
-*'''Select Individual Students''' will list all students that meet the criteria of the options selected above.  Within the list, select the students to call.  Leave blank to call all students based on the criteria of the options selected above.
+*Commonly used types - '''06 Home telephone number''' and '''12  Personal cellular number'''.
-*If the message is meant for only Students, the user can jump down to click the '''Next''' button at the bottom of the setup box.  If the user wishes to add Staff members to the message, continue with the next steps.
-*'''Select Call Groups''':  Click here to limit the '''staff''' only by a selected group.
+'''Home Site Only''' - Selecting this option will limit the message to only those staff members who are "home based" at the school site.
-**'''Note''':  Staff Groups are defined by using the [[Call_Group_Loader|Call Group Loader]]
-*'''Phone Type''':  Click to select the type of phone number to communicate to.
+'''Select Individual Staff''' - Click to select individual staff members.   By canceling out of the pick list you can now paste any number of staff ID's into this field. (Format: Staff ID, Staff ID, etc.)  *'''NOTE:'''  Clicking the box in the upper left will select all staff members.
-**Commonly used types:  '''06 Home telephone number''' and '''12  Personal cellular number'''.
-*'''Home Site Only''': If including staff members in this message, selecting this option will limit the message to only those staff members who are "home based" at the school site.
-*'''Select Individual Staff''':  Click to select individual staff members.
-**'''NOTE:'''  Clicking the box in the upper left will select all staff members.
-*Click '''Next''' to move to the next step in the create message process.
+'''Next''' - To move to the next step in the create message process.
+To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
+===Setup 2===
+[[File:scheduledsetup.png]]
-====Setup 2====
+'''Schedule Call''' - If the message is to be scheduled for a future date/time, check the  box, then select the date and time.
-#If the message is to be scheduled for a future date/time, check the '''Schedule Call''' box, then select the date and time.
-#If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked.
+'''Schedule Time End''' - Will end your calls from going out past a certain time. In [[Communication Configuration]], calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed.  If the user wishes to send the message out now, leave the '''Schedule Call''' box unchecked.  If no date and time is selected, the message will go out in the next call interval.
-#*If no date and time is selected, the message will go out in the next call interval.
-#Click '''Next''' to move to the next step in the create message process.
+'''Next''' - To move to the next step in the create message process.
 ====Setup 3====
+[[File:messageemail.png]]
 #Select '''Email''' and click '''Next'''.
-====Setup 4====
+===Setup 4===
-#Enter your '''Subject''' and '''Message'''
+[[File:setupmessage.png]]
-#Check '''Show Reply Address Message''' to show the sender's email address. Not checking, will show ''' Please contact the school with any questions you may have'''.
-#Type in your message and then select '''Send'''.
+Enter your '''Subject''' and '''Message'''
+'''Show Reply name and Address''' - Click to show the sender's name and email address. Not checking, will show ''' This email was automatically generated. Please do not reply to this email. Please contact the school with any questions you may have'''.
+'''Add Attachment''' -  '''Add''', then select your attachment. The attachment name will appear in the '''Selected File''' blank so then, click on '''Choose'''. Close the '''Add Attachment''' window using the '''X'''.
+'''Send''' - Type in your message and then select
 ====Results====
-#A list of students that are scheduled to receive the message will be displayed on the screen.  Print or save this report at this time if desired.
+A list of staff that are scheduled to receive the message will be displayed on the screen.  Print or save this report at this time if desired.
+==Main==
+[[File:staffmain.png]]
+===Column Headers===
+'''Sidno''' - Student's identification number
+'''Last Name''' - Student's last name
+'''First Name''' - Student's first name
+'''Site''' - School site number
+To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
+==Bottom==
+[[File:staffbottom.png]]
+'''Setup''' - Click to go back to the Setup box.
+'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
+'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
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 '''[[WebPams|JCampus]] / [[Communication]] / [[Student Event Messages]]'''