Difference between revisions of "Fees Auto Loader"

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'''This program lets you load a fee to a group of students at a time'''.   
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__NOTOC__
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'''This program provides the user a way to add, delete or create a new fee and also add from the [[Master Schedule Editor]] to a group of students at a time'''.   
  
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'''NOTE'''--  If a fee was placed on a student by mistake, you will have to go to the '''Fee Management''' program to delete the fee.
 
  
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Go to [[User Management]] to create various security levels:
  
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On the left navigation panel, select '''Student Master''', '''Loaders''', and '''Fees Auto Loader '''.
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'''Category'''-Stu Master> '''Program'''-Fees Management> '''Action'''-Delete> Delete or No Access
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*If user has '''NA''' security for Stu Master> Fees Management and selects Fees Management from the menu or selects Fees Management from the Student Master> Action menu, the user will not have access and gets a message stating that.
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*If user has '''RO''' security for Stu Master> Fees Management  OR  has '''RO''' for Stu Master only and nothing selected for Fees Management PPerm, the user will not see Add Fee or Pay Fee buttons,  Edit column on top table, Delete column on top table or Delete column on bottom table.
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*If user has '''RW''' security for Stu Master> Fees Management, the user sees Add Fee or Pay Fee buttons, Edit column on top table, Delete column on top table or Delete column on bottom table. If user has No Access for Delete action, the Delete column on both tables are not seen.  If user has Delete for Delete action, the Delete column on both tables are visible.
  
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==Menu Location==
  
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'''Setup Box Options'''
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'''Student > Loaders > Fees Auto Loader'''
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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==Setup Options==
  
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[[File:setup add fee.jpg]]
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[[File:feesautoloadsetup.png]]
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''NOTE'''--To load a fee to a small group of students, click the '''Student''' field on the Setup box. Select the student(s) using the '''check box''' found to the left of the student names.  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
  
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Click '''Next'''
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''Add Fee''' page will be the next page
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'''Students''' - This will generate a list of students to select from.
  
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[[File:add fee3.jpg]]
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'''Homeroom''' - This will generate a list of homeroom teachers to be able to filter the report by homeroom teacher.
  
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Other set up values not listed in the standard set up list:   
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
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Only one fee can be added at a time.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Fee Name''' - The name of the fee.  The fee is chosen from a drop down box.
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'''Special Ed:'''
  
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'''Fee Amount''' - The amount of the fee.
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'''All''' - Select to view all student's.
  
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'''Received Date''' - Accounts receivable date.
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'''Sped Only''' - Select to view only Sped student's.
  
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'''Pay Plan''' - Payment plan for the fee.  Choose from the drop down box if you choose a payment plan.
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'''Non Sped''' - Select to view only non Sped student's.
  
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'''Due Date''' - The date the fee is due.
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'''504:'''
  
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'''Comment''' - Comment about the fee.
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'''All''' - Select to view all student's.
  
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'''Back''' - If you need to go back and change something on the previous setup page.
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'''504 Only''' - Select to view only 504 student's.
  
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Click '''OK'''
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'''Non 504''' - Select to view only non 504 student's.
  
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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Based on the setup pages, a list of students with the fee and the amount chosen will be generated.
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
  
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[[File:add fee5.jpg]]
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'''Program'''- Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program.
  
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'''Club''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.
  
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'''Print Options'''
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Next''' - Click to advance.
  
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'''[[Creating a Fee | Add]]'''
  
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'''[[Delete a Fee |Delete]]'''
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'''[[Create Fee(s) From Master Schedule]]'''
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==Main==
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[[File:mb695.png]]
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'''Sch''' - Student's school site number of enrollment.
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'''Student Name''' - Student's full name.
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'''SIDNO''' - Student's identification number.
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'''Fee Name''' - Name of fee.
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'''Fee Amount''' - Amount of the fee.
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'''Received Date''' - Accounts receivable date .
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'''Pay Plan''' - Fee payment plan.
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'''Due Date''' - Fee due date.
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'''Comments''' - Fee comments.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:mb696.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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'''Delete''' - Delete selected records when 'Delete' is chosen from the second setupbox window.  This list displays only records with NO payment history.
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----
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[[Student Master|'''Student Master''' Main Page]]
  
 
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'''[[Student Master]]'''
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:41, 5 June 2024

This program provides the user a way to add, delete or create a new fee and also add from the Master Schedule Editor to a group of students at a time.


Go to User Management to create various security levels:

Category-Stu Master> Program-Fees Management> Action-Delete> Delete or No Access

  • If user has NA security for Stu Master> Fees Management and selects Fees Management from the menu or selects Fees Management from the Student Master> Action menu, the user will not have access and gets a message stating that.
  • If user has RO security for Stu Master> Fees Management OR has RO for Stu Master only and nothing selected for Fees Management PPerm, the user will not see Add Fee or Pay Fee buttons, Edit column on top table, Delete column on top table or Delete column on bottom table.
  • If user has RW security for Stu Master> Fees Management, the user sees Add Fee or Pay Fee buttons, Edit column on top table, Delete column on top table or Delete column on bottom table. If user has No Access for Delete action, the Delete column on both tables are not seen. If user has Delete for Delete action, the Delete column on both tables are visible.

Menu Location

Student > Loaders > Fees Auto Loader

Setup Options

Feesautoloadsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Students - This will generate a list of students to select from.

Homeroom - This will generate a list of homeroom teachers to be able to filter the report by homeroom teacher.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Special Ed:

All - Select to view all student's.

Sped Only - Select to view only Sped student's.

Non Sped - Select to view only non Sped student's.

504:

All - Select to view all student's.

504 Only - Select to view only 504 student's.

Non 504 - Select to view only non 504 student's.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Program- Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program.

Club - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Sport - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

Next - Click to advance.

Add

Delete

Create Fee(s) From Master Schedule

Main

Mb695.png

Sch - Student's school site number of enrollment.

Student Name - Student's full name.

SIDNO - Student's identification number.

Fee Name - Name of fee.

Fee Amount - Amount of the fee.

Received Date - Accounts receivable date .

Pay Plan - Fee payment plan.

Due Date - Fee due date.

Comments - Fee comments.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mb696.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Delete - Delete selected records when 'Delete' is chosen from the second setupbox window. This list displays only records with NO payment history.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki