Difference between revisions of "Sport Code Fast Loader"

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'''This program will allow you to fast load sport codes to students and also post date ranges that correspond with the sport season.
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__NOTOC__
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'''This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.
  
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===Video How-to===
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In [[User Management]], a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.
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[[media:SM-SportLoad.mov|Sport Code Fast Loader video]]
 
  
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==Menu Location==
  
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Select '''Loaders''' under the '''Student Master''', then select '''Sport Code Fast Loader'''.
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'''Student > Loaders > Sport Code Fast Loader'''
  
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==Setup Options==
  
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'''Setup Box Options'''
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[[File:sportcodesetup.png]]
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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For other set up values not listed in the standard set up list:
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'''District''' - Default value is based on the user's security settings. The user will be limited to their district only.
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*'''Filter Dates''' - Set the '''From and To Date''' to  display the sport codes that correspond to the dates of different sport seasons.
 
  
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Click the '''OK''' to advance to the next screen and click on the '''Mass''' button.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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Choose the filters and students that you want to mark with a sport and click '''Next'''. The students will be listed on the left side of the screen with sports codes listed on the right. On the next set up box, select dates and codes to post and then click on '''Post'''. Answer'''Yes''' or '''No''' to the confirmation question.
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'''Active Only and As of Date''' - These choices will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Assign individual students or a small group of students to a Sport using the following steps.'''
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[[File:sportcodefastsetup.png]]
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#Click in the blank sport field beside the name(s) of the student(s) that participate in the same sport.
 
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#An asterisk (*) will appear in the field.
 
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#After selecting the students that are on the same team/sport, click the Sport on the right side of the screen.
 
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#A message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
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#Repeat this process for each team roster.
 
  
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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'''Assign all students (i.e.--all 9th grade students) to a Sport using the following steps.'''
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'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
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#Click the '''check box''' to the left of the column header such as SP1, SP2, etc.
 
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#An asterisk (*) will appear in the all cells in this column.
 
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#Click the Sport on the right side of the screen.
 
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#All asterisks will be changed to the selected Sport code.
 
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#A message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
  
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
  
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'''To edit/remove an existing sport'''
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
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#Complete the Setup Box options.
 
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#Scroll through the list of students to find the student(s) whose sport needs to be changed or removed.
 
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#Click the sport field beside the student name(s) that is incorrect. An asterisk (*) will appear. '''NOTE''' All students selected must be changing to the same sport or must need the sport to be removed.
 
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#*'''To Change the Sport''' select the correct sport name on the right side of the screen.
 
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#*'''To Remove the Sport''' select the blank line at the top of the sports list on the right side of the screen.
 
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#The sport will be corrected or removed as necessary and a message will appear indicating that rows have been updated.
 
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#Click '''Ok'''.
 
  
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'''Sports''' - Leave blank or select all to include all sports.  Otherwise, choose the desired sport.
  
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'''Print Options'''
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
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'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
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'''Special Ed:'''
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All - Select to view all students.
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Sped Only - Select to view only Sped students.
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Non Sped - Select to view only non Sped students.
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'''504:'''
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All - Select to view all students.
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504 Only - Select to view only 504 students.
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Non 504 - Select to view only non 504 students.
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'''LEP:'''
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All - Select to view all students.
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LEP Only - Select to view only LEP students.
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Non LEP - Select to view only non LEP students.
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'''Filter Dates'''
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date.  From date can be blank, but the To Date must also be blank.
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 +
'''OK''' - Click to continue.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
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 +
[[File:sportcodefastloadmain3.png]]
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'''Search''' - Search for student by SIDNO, Name, or Code.
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===Left Column Headers===
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'''SIDNO''' - Student's identification number
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'''Student Name''' - Student's full name
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'''Grade''' - Student's grade of enrollment
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'''School''' - School site number of enrollment
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'''Code''' - Student's program code - Click in the '''Code''' field and an asterisk will appear. Click inside the box to select all codes.
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'''Begin Date''' - Student's code begin date
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'''End Date''' - Student's code end date
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'''Add''' - Add new code.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
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===Right Column Headers===
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'''Code''' - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
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'''Description''' - Sport Codes description
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'''Post Dates'''
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'''Begin Date''' - This date is for the values posted as begin dates.
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'''End Date''' - This date is for the values posted as end dates.
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'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
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'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
 +
 
 +
To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code in the Code column and an asterisk will appear.
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*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
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*Re-choose the original code on the right side code area and the begin and/or end date will display.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
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 +
[[File:sportcode2.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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 +
 
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 +
----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:51, 25 October 2023

This program will provide the user with a way to fast load sport codes to students and also post date ranges that correspond with the sport season.

In User Management, a user must have Category> Stu Master and Program> Update Sports Code List, RW to be able to use this program.

Menu Location

Student > Loaders > Sport Code Fast Loader

Setup Options

Sportcodesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only and As of Date - These choices will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Sportcodefastsetup.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Sports - Leave blank or select all to include all sports. Otherwise, choose the desired sport.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Special Ed:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date. From date can be blank, but the To Date must also be blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sportcodefastloadmain3.png

Search - Search for student by SIDNO, Name, or Code.

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's program code - Click in the Code field and an asterisk will appear. Click inside the box to select all codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the sport code from the list on the right and the asterisk will change to that code. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Description - Sport Codes description

Post Dates

Begin Date - This date is for the values posted as begin dates.

End Date - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code in the Code column and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code on the right side code area and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sportcode2.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki