Difference between revisions of "Post Grades By Student"

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__NOTOC__
 
__NOTOC__
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===Video===
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'''This program will provide a way for the user to edit grading period, semester, and final grades by student.  If the course is marked as only a one semester course in the [[Master Schedule Editor]], the other semester grading period columns will be grayed out and therefore, not editable.'''
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[[media:GR-PostGradesByStudent.mov|Post Grades By Student video]]
 
  
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===Getting Started===
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==Menu Location==
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Select '''Grades''' from the list of program areas on the left of the screen. Under '''Entry''', select '''Post Grades by Student'''.
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'''Grades > Entry > Post Grades by Student.'''
  
 +
==Setup Options==
 +
[[File:postgradesbystudsetup.png]]
  
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'''Setup Box Options'''
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'''Year''': Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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For other set up values not listed in the standard set up list:
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Grades''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
 +
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 +
'''Grade Posting Mode'''
  
 
*Select '''Progress Report Mode''' if grades are to be entered/edited, but '''<u>no</u>''' semester/final averages are to be calculated.
 
*Select '''Progress Report Mode''' if grades are to be entered/edited, but '''<u>no</u>''' semester/final averages are to be calculated.
 
*Select '''Report Card Mode''' if grades are to be entered/edited, and semester/final averages are to be calculated.
 
*Select '''Report Card Mode''' if grades are to be entered/edited, and semester/final averages are to be calculated.
  
−
Click '''OK''' to move to the next screen.
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'''Course Long Name Option'''
 +
*Check the box next to '''Display Ling Course Name''' - Select this option to display the long course name in the master schedule screen. The default language is English.
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
 +
[[File:sch39.png]]
 +
===Column Headers===
 +
 
 +
'''Course''' - The curriculum course name.
 +
 
 +
'''Section''' - The class section number assigned to course from the Master Schedule Editor.
 +
 
 +
'''PD''' - The class period assigned to section from the Master Schedule Editor.
 +
 
 +
'''P1 through P6''' - The grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools} - Full year (1 credit) courses with 4 semesters, needing a final grade, will not work with Post Grades By Student but will work using [[Post Grades Master]].
 +
 
 +
'''E1 and E2''' -exam grades  (E3, E4 are present for 4x4 schools).  
  
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'''Column Headers'''
+
'''S1 and S2''' - semester averages (S3, S4 are present for 4x4 schools):
 +
*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
 +
*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
  
−
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
+
'''F1''' - final grade (F2 is present for 4x4 schools):
 +
*The letter grades that are in '''lower case''' show that the grade has been auto calculated by the program.
 +
*The letter grades that are in '''upper case''' show that the grade has been manually entered by the user.
  
−
For other columns not listed in the common column list:
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'''Teacher''' - teacher for the course
  
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:*'''P1 through P6'''--the grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools}
+
'''Comment''' - the comments assigned to the section from the Master Schedule
−
:*'''E1 and E2'''--exam grades  (E3, E4 are present for 4x4 schools)
 
−
:*'''S1 and S2'''--semester averages (S3, S4 are present for 4x4 schools)
 
−
:*'''F1'''--final grade (F2 is present for 4x4 schools)
 
−
:*'''Teacher'''--teacher for the course
 
  
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===How to Post Grades===
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
−
#Select the '''FIND''' button on the bottom of the page to populate a list of students to select student.
 
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#Click on the student`s name for his/her courses and grades to appear.
 
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#Click in the cell to post a new grade and click the SAVE button at the bottom right of the page.
 
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#If an existing grade needs to be either deleted or changed:
 
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#*'''To delete an existing grade''', highlight the grade that needs to be removed and backspace over to delete the grade. Click the SAVE button at the bottom right of the page.
 
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#*'''To change an existing grade''', highlight the grade and enter the correct grade. Click the SAVE button at the bottom right of the page.
 
−
'''NOTE:'''  Grades that have been imported from other districts in the re-enroll process will be highlighted red.
 
  
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===Buttons on the Top of the Page===
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==Top==
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:'''Sped'''--indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented
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[[File:sch41.png]]
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:'''504'''--indicates if the student has accommodations and the student`s disabilities
 
−
:'''LEP'''--limited English proficiency
 
−
:'''Health'''--indicates a health plan if RED
 
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:'''Action'''-click on the drop down arrow and the gear box appears. Select the gear and the following information will displayed:
 
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:::Attendance by Day
 
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:::Discipline
 
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:::Schedule-Schedule Maintenance and Patten Board selection
 
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:::Grades
 
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:::Print Transcript
 
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:::Student Demographic
 
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:::Student Test Analysis
 
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:::Special ED information
 
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:::504 Information
 
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:::Health Information
 
  
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::::'''Note'''--Click on exit to leave the Action button.
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'''Sped''' - indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented
  
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===Buttons on the Top of the Page===
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'''504''' - indicates if the student has accommodations and the student`s disabilities
−
:'''Save'''--to save the entries or deletions
 
−
:'''Previous'''--move to the previous student`s name
 
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:'''Next'''--move to the next student`s name
 
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:'''Setup'''--make selection of school year
 
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:'''Find'''--used to populate a list of students to choose from
 
  
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===Print===
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'''LEP''' - limited English proficiency
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#'''To print this report''' click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
 
  
 +
'''Health''' - indicates a health plan if RED
  
  
 +
'''Action Button'''
  
 +
[[File:sch42.png]]
  
 +
 +
[[Using the iGear | '''iGear''']]
 +
 +
[[File:sch43.png]]
 +
 +
'''Show Grade Change Information'''
 +
 +
[[File:sch44.png]]
 +
 +
'''Sch''' - School site of enrollment
 +
 +
'''SIDNO''' - Student identification number.
 +
 +
'''Change User''' - User who edited/deleted the grade recorded.
 +
 +
'''Change Date''' - The time stamp of the grade record was edited/deleted.
 +
 +
'''Change Reason''' - The reason of the user for the grade record edit/deletion.
 +
 +
'''Change Data''' - Relevant details pertaining to the grade record edit/deletion.
 +
 +
==Bottom==
 +
[[File:sch40.png]]
 +
 +
'''Save''' - To save the entries or deletions.
 +
 +
'''Prev''' - Move to the previous student`s name.
 +
 +
'''Next''' - Move to the next student`s name.
 +
 +
'''Setup''' - Click to go back to the Setup box.
 +
 +
'''Find''' - Used to populate a list of students to choose from.
 +
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 +
 +
'''How-to'''
 +
 +
[[How to Post Grades]]
 +
 +
 +
 +
----
 +
[[Grades|'''Grades''' Main Page]]
 
----
 
----
−
'''[[WebPams|JCampus]] / [[Grades]]'''
+
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:26, 15 August 2024

This program will provide a way for the user to edit grading period, semester, and final grades by student. If the course is marked as only a one semester course in the Master Schedule Editor, the other semester grading period columns will be grayed out and therefore, not editable.

Menu Location

Grades > Entry > Post Grades by Student.

Setup Options

Postgradesbystudsetup.png

Year: Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Grade Posting Mode

  • Select Progress Report Mode if grades are to be entered/edited, but no semester/final averages are to be calculated.
  • Select Report Card Mode if grades are to be entered/edited, and semester/final averages are to be calculated.

Course Long Name Option

  • Check the box next to Display Ling Course Name - Select this option to display the long course name in the master schedule screen. The default language is English.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Sch39.png

Column Headers

Course - The curriculum course name.

Section - The class section number assigned to course from the Master Schedule Editor.

PD - The class period assigned to section from the Master Schedule Editor.

P1 through P6 - The grading periods for the school (P5 and P6 should not appear if the School has nine weeks grading periods) {P7, P8 are present for 4 x 4.5 schools} - Full year (1 credit) courses with 4 semesters, needing a final grade, will not work with Post Grades By Student but will work using Post Grades Master.

E1 and E2 -exam grades (E3, E4 are present for 4x4 schools).

S1 and S2 - semester averages (S3, S4 are present for 4x4 schools):

  • The letter grades that are in lower case show that the grade has been auto calculated by the program.
  • The letter grades that are in upper case show that the grade has been manually entered by the user.

F1 - final grade (F2 is present for 4x4 schools):

  • The letter grades that are in lower case show that the grade has been auto calculated by the program.
  • The letter grades that are in upper case show that the grade has been manually entered by the user.

Teacher - teacher for the course

Comment - the comments assigned to the section from the Master Schedule

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Top

Sch41.png

Sped - indicates the status of a student in Sped by different colors:blue-special ed record, yellow-has an expired IEP, red-Acitve IEP, gray-speech only, and purple-gifted and/or talented

504 - indicates if the student has accommodations and the student`s disabilities

LEP - limited English proficiency

Health - indicates a health plan if RED


Action Button

Sch42.png


iGear

Sch43.png

Show Grade Change Information

Sch44.png

Sch - School site of enrollment

SIDNO - Student identification number.

Change User - User who edited/deleted the grade recorded.

Change Date - The time stamp of the grade record was edited/deleted.

Change Reason - The reason of the user for the grade record edit/deletion.

Change Data - Relevant details pertaining to the grade record edit/deletion.

Bottom

Sch40.png

Save - To save the entries or deletions.

Prev - Move to the previous student`s name.

Next - Move to the next student`s name.

Setup - Click to go back to the Setup box.

Find - Used to populate a list of students to choose from.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


How-to

How to Post Grades


Grades Main Page

JCampus Main Page

Retrieved from EDgear Wiki