Difference between revisions of "School Notes"

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'''This program will allow a school to create Notes for the Student Progress Center.'''
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__NOTOC__
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'''This program will provide a way for a school to create notes to be displayed in the [[Student Progress Center]]. It will not generate a phone call, text or email.'''
  
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In [[User Management]], a user would need a '''Category''' of Telephony and a '''Program''' of School Notes.
  
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#On the left, go to the '''Communication''' panel. Click on '''School Notes'''.
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==Menu Location==
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#Click '''OK''' to move to the next screen.
 
  
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'''Communication > Entry > School Notes'''
  
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'''Definitions of Column Headers'''
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==Setup Options==
  
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:'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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[[File:mb112.png]]
  
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::'''The following column headers are not found on the Common Column Headers document.'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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::'''Title''' -- Title of the message
 
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::'''Type''' -- Refers to the type of message being sent.
 
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::'''User''' -- The login of the user who created the message.
 
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::'''Created''' -- Date the message was created.
 
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::'''Count''' -- The number of students the messages was sent to.
 
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::'''DEL''' -- Delete
 
  
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''To Create a Note'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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#Click the '''Add''' button at the bottom of the screen to bring up the '''Note Editor''' Window.
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'''OK''' - Click to continue.
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#If the message is only for a few students, you can click in the field labeled "Students" and select from a list of options to restrict the number of students to send the Note to.  Then select the students from the last field in the window.  Leave blank to send the Note to all students.
 
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#Click in the "Title" field to create a title for the Note.
 
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#Below "Title", there is an option to '''Make Public''' or to make the message '''Student Visible'''. 
 
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#*If "Make Public" is selected and your district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password. 
 
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#*If "Student Visible" is selected, the Note will only be visible to parent-guardians or students who have a username and password.
 
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#In the white text area, begin typing the Note.
 
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#Click "Add" to send the message to the Student Progress Center.
 
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#After creating a school Note, click on it to attach a file.
 
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#*Then click on "Attach" to attach a file (1 meg only) to the school note. Then choose "Add", click on the file to include and then click on "Choose".  The file is now attached.
 
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#The Note will appear in the table with number of students that the Note is sent to.
 
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#*Click on the count to see a listing of students, as well as the date the Note was opened by a parent-guardian or student.
 
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#Click on the message title to review/edit the message.
 
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#Click the red cell to delete the message.
 
  
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To find definitions for standard setup values, follow this link:[[Standard Setup Options]].
  
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'''To Print this Report'''
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==Main==
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#Click the '''Print''' button at the bottom of the screen.
 
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#The default print option will be '''PDF'''.
 
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#Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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#Click the print button at the top left to print the report. Close the print preview.
 
  
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'''NOTE:''' Sorting and other data manipulations are explained in the following link: '''<span style="background:yellow">[[List Programs Instructions/Video]]</span>'''
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[[File:schoolnotesmain3.png]]
  
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===Column Headers===
  
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'''School''' - School site of enrollment.
  
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'''Title''' - Title of the note being sent out.
  
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'''Type''' - Refers to the type of message being sent.
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'''Section''' - Section number.
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'''User Name''' - The login of the user who created the message.
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'''Created''' - The date the message was created.
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'''Count''' - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center.
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'''Attachment''' - Indicates if the note has an attachment.
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'''Delete''' - Delete note.
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[[File:testingreadstatus.png]]
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'''DEL''' - Delete the message from the list.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:schoolnotesbottom2.png]]
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'''Setup''' - This takes you to the Setup options that can be changed to view a different set of students.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''Help''' - This takes you to written instructions and instructional videos.
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'''Add''' - Select the Add button to create a note.
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[[File:noteseditor2.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Students''' - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students.
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[[File:selectstudentbox.png]]
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'''Title''' - Name the message that will be sent out.
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'''Make Public''' - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.
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'''Student Visible''' - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center.
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'''Popup''' - Display school note as popup when note is unread.
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'''Hyperlink''' - The user can click on the link and add a link to the school notes.
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[[File:hyperlink.png]]
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'''Type the message that will be sent out to Student Progress Center.'''
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'''Add''' - Select this button to send the message to Student Progress Center.
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'''Attach''' - The user can attachment(s) to a Note.
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#At the bottom, click the '''Attach''' button.
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#An '''Add attachments''' window will appear.
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# Add an attachment from either the JDrive ('''Add From JDrive''') or from the user's computer ('''Add Files'''). The attached file size is <=10 MB.
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#Click on the red square in the table to '''Delete''' the attachment if a mistake was made.
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#Once the attachment is added, select the '''Add''' button to send the message.
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'''Close''' - Close the message that has been created.
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'''NOTE:''' Sorting and other data manipulations are explained in the following link: [[List Programs Instructions/Video]].
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----
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[[Communication|'''Communication''' Main Page]]
 
----
 
----
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'''[[WebPams|JCampus]] / [[Communication]]'''
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:41, 31 July 2023

This program will provide a way for a school to create notes to be displayed in the Student Progress Center. It will not generate a phone call, text or email.

In User Management, a user would need a Category of Telephony and a Program of School Notes.

Menu Location

Communication > Entry > School Notes

Setup Options

Mb112.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

OK - Click to continue.

To find definitions for standard setup values, follow this link:Standard Setup Options.

Main

Schoolnotesmain3.png

Column Headers

School - School site of enrollment.

Title - Title of the note being sent out.

Type - Refers to the type of message being sent.

Section - Section number.

User Name - The login of the user who created the message.

Created - The date the message was created.

Count - The number of students who received the message. Click on the number to see a list of students who received the message in Student Progress Center.

Attachment - Indicates if the note has an attachment.

Delete - Delete note.

Testingreadstatus.png

DEL - Delete the message from the list.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Schoolnotesbottom2.png

Setup - This takes you to the Setup options that can be changed to view a different set of students.

Print - This will allow the user to print the report.

Help - This takes you to written instructions and instructional videos.

Add - Select the Add button to create a note.

Noteseditor2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Students - Click in the box for a list of students to select from to send a message to. Use the different fields to send to a specific group of students, or if the box is left blank, a message will display to all students.

Selectstudentbox.png

Title - Name the message that will be sent out.

Make Public - By checking this box, and the district displays the "Browse" button on the Student Progress Center, the Note will be visible to everyone who visits the Student Progress Center without requiring a username and password.

Student Visible - By checking this box, the message will only be visible to parents, guardians and students who have a username and password, in Student Progress Center.

Popup - Display school note as popup when note is unread.

Hyperlink - The user can click on the link and add a link to the school notes.

Hyperlink.png

Type the message that will be sent out to Student Progress Center.

Add - Select this button to send the message to Student Progress Center.

Attach - The user can attachment(s) to a Note.

  1. At the bottom, click the Attach button.
  2. An Add attachments window will appear.
  3. Add an attachment from either the JDrive (Add From JDrive) or from the user's computer (Add Files). The attached file size is <=10 MB.
  4. Click on the red square in the table to Delete the attachment if a mistake was made.
  5. Once the attachment is added, select the Add button to send the message.

Close - Close the message that has been created.

NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video.


Communication Main Page

JCampus Main Page

Retrieved from EDgear Wiki