Difference between revisions of "Audit Review Report"

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(Created page with "'''This program will allow the user to view who has accessed certain programs and the date and time stamp of when they entered.''' #On the left, click on "System". #Under "Entry...")
 
 
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'''This program will allow the user to view who has accessed certain programs and the date and time stamp of when they entered.'''
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__NOTOC__
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'''This program will provide the user with a way to view who has "accessed" certain programs. That does not necessarily mean that they have actually edited, saved, or deleted any data though.'''
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*The date and time of when the user entered/accessed the program will be displayed.
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*If choosing reports that involve viewing of student data information, specific students cannot be identified.
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*Also see the [[Delete Log List]] for deletions.
  
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#On the left, click on "System".
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==Menu Location==
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#Under "Entry", select "Audit Review Report"
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#The next items are not found on the standard setup options document.
 
  
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'''System > Entry > Audit Review Report'''
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==Setup Options==
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[[File:auditreviewsetup.png]]
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'''Date''' - Date and time the log was created
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
 
'''Login''' - If you want to limit your search by a certain login, click in the box and choose the login(s). The box to the left of Value works as a "Select All".
 
'''Login''' - If you want to limit your search by a certain login, click in the box and choose the login(s). The box to the left of Value works as a "Select All".
  
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'''Categories''' -If you want to limit your search by a certain catergory, click in the box and choose the category(s). The box to the left of Value works as a "Select All".
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'''Categories''' -If you want to limit your search by a certain category, click in the box and choose the category(s). The box to the left of Value works as a "Select All".
  
 
'''Program'''s - If you want to limit your search by a certain program, click in the box and choose the program(s). The box to the left of Value works as a "Select All".
 
'''Program'''s - If you want to limit your search by a certain program, click in the box and choose the program(s). The box to the left of Value works as a "Select All".
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'''Host Name''' - If you want to limit your search by a certain host name, click in the box and choose the host name(s). The box to the left of Value works as a "Select All".
 
'''Host Name''' - If you want to limit your search by a certain host name, click in the box and choose the host name(s). The box to the left of Value works as a "Select All".
  
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'''IP Addresses''' - If you want to limit your search by a certain IP address, click in the box and choose the IP address(s). The box to the left of Value works as a "Select All".
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'''IP Addresses''' - If you want to limit your search by a certain IP address, click in the box and choose the IP address(s). The box to the left of Value works as a "Select All":*.
  
 
'''Messages''' - for internal use only
 
'''Messages''' - for internal use only
  
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'''OK''' - Click to continue
  
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Click '''OK''' to move to the next screen.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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==Main==
  
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[[File:audrevrepmain.PNG]]
  
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===Column Headers===
  
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'''Definitions of Column Headers'''
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'''Date''' - The date and time that the user accessed the program and the log was created.
  
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:'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''District''' - District number.
  
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'''School''' - School site number.
  
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'''Login''' -  The user who created the log.
  
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[[File:header5.PNG]]
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'''Category''' - Program Category. Which category (of the Program name chosen) that the user wants to search in.
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'''Program''' - Which Program name (of the Category chosen) that the user wants to search in.
  
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'''In addition to the common column headers on this report are:'''
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'''Permissions''' - Profiles of users that defines their permission into programs.
  
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'''Date''' - The date that the user accessed the program
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'''2FA Valid''' - Indicated user was able to log in with a valid 2 Factor Authentication Code.
  
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'''Login''' - credentials required to obtain access to a program
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'''2FA Trust''' - Indicates user was able to log in with a valid 2 Factor Authentication code and the computer is a trusted computer for logging in.
  
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'''Category''' - which area you want to search
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'''Host Name''' - The Host Name of the user who created the log.
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'''Program''' - which program in the category chosen you want to search
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'''IP Address''' - The IP address of the user's computer who created the log.
  
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'''Permission''' - profiles of users that defines their permission into programs
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'''Message''' - The log message - for internal use only.
  
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'''Host Name''' - the computer the user was on
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'''Java Version''' - Lists the version of Java used by the user's computer.
  
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'''IP Address''' - the IP address of the user's computer
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'''JCampus Version''' - Lists the version of JCampus by the user's computer.
  
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'''Message''' - for internal use only
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'''Browser Version''' - User agent of browser used to login.
  
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'''Java version''' - lists the version of Java used by the user's computer
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''JPAMS version''' - lists the version of JPAMS by the user's computer
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==Bottom==
  
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[[File:auditreviewbottom.png]]
  
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'''To Print this Report'''
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'''Setup''' - Click to go back to the Setup box.
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#Click the '''Print''' button at the bottom of the screen.
 
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#The default print option will be '''PDF'''.
 
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#Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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#Click the print button at the top left to print the report. Close the print preview.
 
  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''HELP''' - Click to view written instructions and/or videos.
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[System|'''System''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:40, 31 July 2023

This program will provide the user with a way to view who has "accessed" certain programs. That does not necessarily mean that they have actually edited, saved, or deleted any data though.

  • The date and time of when the user entered/accessed the program will be displayed.
  • If choosing reports that involve viewing of student data information, specific students cannot be identified.
  • Also see the Delete Log List for deletions.

Menu Location

System > Entry > Audit Review Report

Setup Options

Auditreviewsetup.png

Date - Date and time the log was created

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Login - If you want to limit your search by a certain login, click in the box and choose the login(s). The box to the left of Value works as a "Select All".

Categories -If you want to limit your search by a certain category, click in the box and choose the category(s). The box to the left of Value works as a "Select All".

Programs - If you want to limit your search by a certain program, click in the box and choose the program(s). The box to the left of Value works as a "Select All".

Permissions -If you want to limit your search by a certain permission, click in the box and choose the permission(s). The box to the left of Value works as a "Select All".

Host Name - If you want to limit your search by a certain host name, click in the box and choose the host name(s). The box to the left of Value works as a "Select All".

IP Addresses - If you want to limit your search by a certain IP address, click in the box and choose the IP address(s). The box to the left of Value works as a "Select All":*.

Messages - for internal use only

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Audrevrepmain.PNG

Column Headers

Date - The date and time that the user accessed the program and the log was created.

District - District number.

School - School site number.

Login - The user who created the log.

Category - Program Category. Which category (of the Program name chosen) that the user wants to search in.

Program - Which Program name (of the Category chosen) that the user wants to search in.

Permissions - Profiles of users that defines their permission into programs.

2FA Valid - Indicated user was able to log in with a valid 2 Factor Authentication Code.

2FA Trust - Indicates user was able to log in with a valid 2 Factor Authentication code and the computer is a trusted computer for logging in.

Host Name - The Host Name of the user who created the log.

IP Address - The IP address of the user's computer who created the log.

Message - The log message - for internal use only.

Java Version - Lists the version of Java used by the user's computer.

JCampus Version - Lists the version of JCampus by the user's computer.

Browser Version - User agent of browser used to login.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Auditreviewbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click to view written instructions and/or videos.

Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


System Main Page

JCampus Main Page

Retrieved from EDgear Wiki