Difference between revisions of "Mail/Folder Labels 8160"

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===This program allows you to print mailing labels or folder labels using Avery 8160 or 5160 labels or any compatible brand.===
+
__NOTOC__
 +
'''This program provides the user a way to print mailing labels or folder labels using Avery 8160 or 5160 labels or any compatible brand'''.
  
 +
==Menu Location==
  
−
#Select '''Student Master''' on the panel on the left side of the screen.
+
'''Student > Reports > Mail/Folder Labels 8160'''
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#Under '''Lists''', select '''Mail/folder Labels 8160'''.
 
−
#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
−
#The next items are not found on the standard setup options document.
 
−
#*'''Exceptionalities'''--Leave the field blank if all Exceptionalities are to be included. Otherwise, click in the field to the right of Exceptionalities to select the desired exceptionalities to be included.
 
−
#*'''Limit by Household'''--used if there is more than one student per household in the list
 
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#*'''Print Options'''
 
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#**Type: '''Mail or Folder''' 
 
−
#**Label Template: '''8160 and 5160''' Avery labels or any compatible brand.
 
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#**Include: Items in the list become active based on the label Type selected in the  area above. '''NOTE: Addresses are grayed out if you have chosen 'Mail' as these are already included in the printed label. The SID # and Homeroom are not available to be on the labels, so they are also grayed out.  To print student names only, choose 'Folder', then uncheck all of the items in the last section of the setup box. '''
 
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#Click '''OK''' to move to the next screen.
 
  
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===To Print Labels===
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==Setup Options==
  
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'''NOTE'''--Be sure to load your printer with the labels positioned correctly.'''
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[[File:mailfoldersetup2.png]]
  
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#Click the '''Print''' button at the bottom of the screen.
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
 
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#The default print option will be '''PDF'''.
 
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#Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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#Click the print button at the top left to print the report. Close the print preview.
 
  
 +
'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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If your labels do not print properly from the instructions above, you may need to try 2 different things.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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:# Choose "fit to page".
 
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:#Save it as a PDF and print using Adobe because of the variances of different browsers. Download an Adobe Reader if you do not have one.
 
  
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::*Click the '''Print''' button at the bottom of the screen.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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::*Save (choose location)
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::*Click '''Save'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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::*Open the saved file
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::*Click '''File''' on the task bar
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'''Section''' - Section number of courses/subjects as generated from the Master Schedule Editor.
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::*Click '''Print'''
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::*Go to the section '''Page Sizing & Handling'''
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
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:::* Change '''Custom scale''' to 94%
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:::* Check '''Shrink Oversized pages'''
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'''SIDNO''' - List of students by Sidno for whom an Enrollment Status Form will be printed. Click in the box for a search list.  Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students. You can also copy/paste into this field.
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:::* Orientation --'''Check Auto portrait/landscape'''
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::*Click '''Print'''
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'''Sped:'''
 +
 
 +
'''All''' - Select to view all student's.
 +
 
 +
'''Sped Only''' - Select to view only Sped students.
 +
 
 +
'''Non Sped''' - Select to view only non Sped students.
 +
 
 +
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''Print Break on Homeroom''' - This option will create a print break based on the homeroom order only.
 +
 
 +
'''Show Remote Scheduled Only''' - Select to view only remote scheduled students.
 +
 
 +
'''Order To List''' - Select the order to display.
 +
*'''Alpha Order'''
 +
*'''Advisor Order'''
 +
*'''Counselor Order'''
 +
*'''Grade Order'''
 +
*'''Homeroom Order'''
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*'''Zip Order'''
 +
 
 +
'''Limit By Household''' - Used if there is more than one student per household in the list.
 +
 
 +
'''Print Options'''
 +
 
 +
'''Type'''
 +
*'''Mail''' - Select for mail envelopes.
 +
*'''Folders''' - Select for folders.
 +
 
 +
'''Label Template'''
 +
*'''5160''' - Select to print this size label.
 +
*'''8160''' - Select to print this size label.
 +
 
 +
'''Sidno/State ID'''
 +
*'''SIDNO''' - Select to print the student's identification number on the label.
 +
*'''State ID''' - Select to print the student's state identification number on the label.
 +
 
 +
'''Include''' - Check the boxes you would like printed on your label: Parents of, Address, SIDNO, School, Homeroom, Student Name Only, Adjusted Alignment, Student First Last Name Format.
 +
*'''Parents Of''' - Available when the Mail and Folder type is selected.
 +
*'''Address''' - Available when the Folder type is selected.
 +
*'''SIDNO''' - Available when the Folder type is selected.
 +
*'''School''' - Available when the Folder type is selected.
 +
*'''Homeroom''' - Available when the Mail and Folder type is selected.
 +
*'''Birth Date''' - Available when the Mail and Folder type is selected.
 +
*'''Student Name Only''' - This means exactly what it says: Only the student name will appear on the label no matter what else is checked. Leave unchecked if user wants to combine with other choices as the student name automatically defaults. Available when the Mail and Folder type is selected.
 +
*'''Adjusted Alignment''' - Only available when the Mail type is selected. This option pushes the vertical starting position of the mailing labels down one row.
 +
*'''Student First Last Name Format''' - Available when the Mail and Folder type is selected.
 +
*'''Barcode (Sidno)''' - This will display the barcode for the student on the label. This option is only available if using the "Folder" option.  If selected, then all other label options, except name formats will be disabled.  Note that the format Code 39 is used to generate the barcodes.
 +
*'''Bus Number''' - Select to display bus number.
 +
*'''Print Pictures''' - Select to only display the student's name and a picture of the student. This will only work when using the '''Type''' of '''Folder''' which will un-gray this. filter. When the filter is chosen, it will disable all other filters except '''Student Name Only''' and '''Student Last First Name Format'''.
 +
*'''Comments''' - Selecting "Comments" will only print the students name and any comment that is typed.
 +
 
 +
'''Column''' - Click to see  a list of columns to view on the report. Leave blank to include all columns. 
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 
 +
'''Ok''' - Click Ok to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
===Filters===
 +
 
 +
[[File:mailfolderfilters2.png]]
 +
 
 +
'''Special Codes''' - Leave blank if all special codes are to be included in the report.  Otherwise, choose the desired special code.
 +
 
 +
'''Exclude Special Codes''' - Click inside the box for a list of Special Codes to choose from.
 +
 
 +
'''Sports''' - Leave blank if all sports are to be included in the report. Otherwise, choose the desired sport.
 +
 
 +
'''Team''' - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.
 +
 
 +
'''Include Custom Permission''' - This field allows for the custom permission(s) to be set so that the program logic will know which permission code to look for to determine if a child does not have permission for the selected custom permission(s).  Only students that have permission to any of the selected custom permissions will be included in the main table.  So, user can show only students with a specific custom permission code.
 +
 
 +
'''Exclude Custom Permission''' - This field allows for the custom permission(s) to be set so that the program logic will know which permission code to look for to determine if a child does not have permission for the selected custom permission(s).  Only students that do not have permission to any of the selected custom permissions will be included in the main table.
 +
 
 +
'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
 +
 
 +
'''Class Period''' - A numeric value that indicates the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.
 +
 
 +
'''Program''' - Leave blank if all program codes are to be included in the report. Otherwise, choose desired program.
 +
 
 +
'''Custom Codes''' - Select the custom codes created in the [[Custom Code Management]] to filter the student list.
 +
 
 +
'''Exclude Custom Codes''' - Click inside the box for a list of custom codes to choose from.
 +
 
 +
'''Clubs''' - Leave blank if all clubs are to be included in the report.  Otherwise, choose the desired club code.
 +
 
 +
'''Exceptionalities''' - The area of functioning in which he or she is significantly different from an established norm.
 +
 
 +
'''Advisor''' - Student's advisor name.
 +
 
 +
'''Select Morning Bus''' - Click inside the box for a list of buses to choose from.
 +
 
 +
'''Select Evening Bus''' - Click inside the box for a list of buses to choose from.
 +
 
 +
'''Any Bus''' - Click inside the box for a list of buses to choose from.
 +
 
 +
'''Advisor''' - Selects students for this report based on the Advisor that has been assigned to individual students.
 +
 
 +
'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
 +
 
 +
'''LEP:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''LEP Only''' - Select to view only LEP students.
 +
 
 +
'''Non LEP''' - Select to view only non LEP students.
 +
 
 +
'''504:'''
 +
 
 +
'''All''' - Select to view all students.
 +
 
 +
'''504 Only''' - Select to view only 504 students.
 +
 
 +
'''Non 504''' - Select to view only non 504 students.
 +
 
 +
'''Medicaid Eligible''' - This option limits the list of students that are and are not eligible within the "As of Date".
 +
 
 +
''' Ok''' - Click to continue.
 +
 
 +
==Main==
 +
 
 +
[[File:mailfoldlabels8160main3.png]]
 +
 
 +
===Column Headers===
 +
 
 +
'''School''' - Site code of the school in which the student is enrolled.
 +
 
 +
'''Last Name''' - Student's last name.
 +
 
 +
'''First Name''' - Student's first name.
 +
 
 +
'''Middle Name''' - Student's middle name.
 +
 
 +
'''SIDNO''' - Student's identification number.
 +
 
 +
'''Grade''' - Student's grade of enrollment.
 +
 
 +
'''Ethnic''' - Student's ethnicity.
 +
 
 +
'''Homeroom''' - Student's homeroom teacher's name.
 +
 
 +
'''Advisor''' - Name of the advisor to which the student has been assigned.
 +
 
 +
'''Address''' - Student's mailing address, first and second lines.
 +
 
 +
'''City''' - Student's mailing address city.
 +
 
 +
'''State''' - Student's mailing address state.
 +
 
 +
'''Zip''' - Student's mailing address zip.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
 +
 
 +
 
 +
[[File:mailfoldlabels8160bottom3.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
'''Print Table''' - Click to print the screen as it is.
 +
 
 +
'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 
 +
 
 +
 
 +
----
 +
[[Student Master|'''Student Master''' Main Page]]
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:02, 26 March 2024

This program provides the user a way to print mailing labels or folder labels using Avery 8160 or 5160 labels or any compatible brand.

Menu Location

Student > Reports > Mail/Folder Labels 8160

Setup Options

Mailfoldersetup2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Section - Section number of courses/subjects as generated from the Master Schedule Editor.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

SIDNO - List of students by Sidno for whom an Enrollment Status Form will be printed. Click in the box for a search list. Select one or more students or leave the field blank for all students or check the box at the top of the student list to select all students. You can also copy/paste into this field.

Sped:

All - Select to view all student's.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Print Break on Homeroom - This option will create a print break based on the homeroom order only.

Show Remote Scheduled Only - Select to view only remote scheduled students.

Order To List - Select the order to display.

  • Alpha Order
  • Advisor Order
  • Counselor Order
  • Grade Order
  • Homeroom Order
  • Zip Order

Limit By Household - Used if there is more than one student per household in the list.

Print Options

Type

  • Mail - Select for mail envelopes.
  • Folders - Select for folders.

Label Template

  • 5160 - Select to print this size label.
  • 8160 - Select to print this size label.

Sidno/State ID

  • SIDNO - Select to print the student's identification number on the label.
  • State ID - Select to print the student's state identification number on the label.

Include - Check the boxes you would like printed on your label: Parents of, Address, SIDNO, School, Homeroom, Student Name Only, Adjusted Alignment, Student First Last Name Format.

  • Parents Of - Available when the Mail and Folder type is selected.
  • Address - Available when the Folder type is selected.
  • SIDNO - Available when the Folder type is selected.
  • School - Available when the Folder type is selected.
  • Homeroom - Available when the Mail and Folder type is selected.
  • Birth Date - Available when the Mail and Folder type is selected.
  • Student Name Only - This means exactly what it says: Only the student name will appear on the label no matter what else is checked. Leave unchecked if user wants to combine with other choices as the student name automatically defaults. Available when the Mail and Folder type is selected.
  • Adjusted Alignment - Only available when the Mail type is selected. This option pushes the vertical starting position of the mailing labels down one row.
  • Student First Last Name Format - Available when the Mail and Folder type is selected.
  • Barcode (Sidno) - This will display the barcode for the student on the label. This option is only available if using the "Folder" option. If selected, then all other label options, except name formats will be disabled. Note that the format Code 39 is used to generate the barcodes.
  • Bus Number - Select to display bus number.
  • Print Pictures - Select to only display the student's name and a picture of the student. This will only work when using the Type of Folder which will un-gray this. filter. When the filter is chosen, it will disable all other filters except Student Name Only and Student Last First Name Format.
  • Comments - Selecting "Comments" will only print the students name and any comment that is typed.

Column - Click to see a list of columns to view on the report. Leave blank to include all columns.

Report - The user can click in this box to select a report that was previously created.

Ok - Click Ok to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Filters

Mailfolderfilters2.png

Special Codes - Leave blank if all special codes are to be included in the report. Otherwise, choose the desired special code.

Exclude Special Codes - Click inside the box for a list of Special Codes to choose from.

Sports - Leave blank if all sports are to be included in the report. Otherwise, choose the desired sport.

Team - Leave blank if all team names are to be included in the report. Otherwise, choose the desired team.

Include Custom Permission - This field allows for the custom permission(s) to be set so that the program logic will know which permission code to look for to determine if a child does not have permission for the selected custom permission(s). Only students that have permission to any of the selected custom permissions will be included in the main table. So, user can show only students with a specific custom permission code.

Exclude Custom Permission - This field allows for the custom permission(s) to be set so that the program logic will know which permission code to look for to determine if a child does not have permission for the selected custom permission(s). Only students that do not have permission to any of the selected custom permissions will be included in the main table.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Class Period - A numeric value that indicates the period of the day a course is offered according to the Master Schedule Editor. To select all class periods leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.

Program - Leave blank if all program codes are to be included in the report. Otherwise, choose desired program.

Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.

Exclude Custom Codes - Click inside the box for a list of custom codes to choose from.

Clubs - Leave blank if all clubs are to be included in the report. Otherwise, choose the desired club code.

Exceptionalities - The area of functioning in which he or she is significantly different from an established norm.

Advisor - Student's advisor name.

Select Morning Bus - Click inside the box for a list of buses to choose from.

Select Evening Bus - Click inside the box for a list of buses to choose from.

Any Bus - Click inside the box for a list of buses to choose from.

Advisor - Selects students for this report based on the Advisor that has been assigned to individual students.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included in the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

Medicaid Eligible - This option limits the list of students that are and are not eligible within the "As of Date".

Ok - Click to continue.

Main

Mailfoldlabels8160main3.png

Column Headers

School - Site code of the school in which the student is enrolled.

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

SIDNO - Student's identification number.

Grade - Student's grade of enrollment.

Ethnic - Student's ethnicity.

Homeroom - Student's homeroom teacher's name.

Advisor - Name of the advisor to which the student has been assigned.

Address - Student's mailing address, first and second lines.

City - Student's mailing address city.

State - Student's mailing address state.

Zip - Student's mailing address zip.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Mailfoldlabels8160bottom3.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Print Table - Click to print the screen as it is.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki