Difference between revisions of "Total Seat Count By Period"

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'''This program will provide a report on the count of students enrolled in each period by grade, course or transcript group.  The bottom row will list the total seat count by period per semester.'''
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'''This program will provide a report on the count of students enrolled in each semester/period by grade, course or transcript group.  The bottom row will list the total seat count by period per semester.'''
  
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===Video===
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==Menu Location==
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[[media:SC-TotalSeatCountGrade_1.mov|Total Seat Count By Grade video]]
 
  
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===Getting Started===
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'''Scheduling > Count > Total Seat Count by Period'''
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Select '''Scheduling''' from the list of program areas on the left of the screen.
 
  
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Select '''Count''', then '''Total Seat Count by Period'''.
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==Setup Options==
  
 +
[[File:total seat setup.png]]
  
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'''Setup Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''District''' - Default value is based on the user's security settings. It will be limited to the user's district only.
  
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For other set up values not listed in the standard set up list:
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.
  
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:*'''Show Grade''' - seat counts will be listed by course grade level per period/semester
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'''Grades''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
  
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:*'''Show Course''' - seat counts will be listed by course name per period/semester
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'''Semesters''' - Leave blank or select all to include all semesters.  Otherwise, choose the desired semester.
  
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:*'''Show Group''' - seat counts will be listed by transcript group per period/semester
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'''Show'''
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*'''Grade''' - Seat counts will be listed by course grade level per period/semester
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*'''Course''' - Seat counts will be listed by course name per period/semester
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*'''Group''' - Seat counts will be listed by transcript group per period/semester
  
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:*'''Cell Coloring Option''' - color code cells to show the largest counts with green and the lowest counts with red
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'''Cell Coloring Option'''
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*'''Color Code Cells''' - To show the highest counts with green and the lowest counts with red
  
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Click '''Ok''' to move to the next screen.
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'''Ok''' - Click  to continue.
  
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Column Headers'''
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==Main==
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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[[File:total seat main 2.png]]
  
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For other columns not listed in the common column list:
 
  
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:*'''PD1''' through '''PD9'''- count totals by class period
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'''Course Name''' - Name of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog
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:*'''S1''' and '''S2''' - count totals by class period per semester
 
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:*'''Other'''- other count totals for class periods of 0, 9, 10, 11, etc.
 
  
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'''PD1''' through '''PD9''' - Count totals by class period
  
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<u><span style="color:red">'''Transcript 0 on the report indicates an problem'''</span></u>
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'''S1''' and '''S2''' - Count totals by class period per semester
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Transcript Group "0" does not exist and a row with this heading indicates a problem with Master Schedule.
 
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This will generally be a miss-match between the course information in the Master Schedule and the Course Catalog.
 
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As an example, the Master Schedule is built with a Geometry class with a Grade level of 10.  Later, a user changes the Grade Level to 9.  This seat counts for this class will now show up under the Transcript Group 0 because a Geometry class with Grade Level 9 does not exist in the Course Catalow.
 
  
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'''Other''' - Other count totals for class periods of 0, 9, 10, 11, etc.
  
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'''To Print this Report'''
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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Click the '''Print''' button at the bottom of the screen.
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==Bottom==
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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[[File:total seat bottom.png]]
  
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The default print option will be '''PDF'''.
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'''Setup''' - Click to go back to the Setup box.
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Click the print button on this popup and a print preview window will appear.
 
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
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Click the print icon at the right end of this rectangle. Another print preview will appear.
 
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Click the print button at the top left to print the report. Close the print preview.
 
  
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''NOTE''' - <u><span style="color:red">'''Transcript 0 on the report indicates a problem!'''</span></u>
 +
Transcript Group "0" does not exist and a row with this heading indicates a problem with Master Schedule.
 +
This will generally be a mismatch between the course information in the Master Schedule and the Course Catalog.
 +
As an example, the Master Schedule is built with a Geometry class with a Grade level of 10.  Later, a user changes the Grade Level to 9.  The seat counts for this class will now show up under the Transcript Group 0 because a Geometry class with Grade Level 9 does not exist in the Course Catalog.
  
  
 +
----
 +
[[Scheduling|'''Scheduling''' Main Page]]
  
 
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----
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 13:40, 20 July 2023

This program will provide a report on the count of students enrolled in each semester/period by grade, course or transcript group. The bottom row will list the total seat count by period per semester.

Menu Location

Scheduling > Count > Total Seat Count by Period

Setup Options

Total seat setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to the user's district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Semesters - Leave blank or select all to include all semesters. Otherwise, choose the desired semester.

Show

  • Grade - Seat counts will be listed by course grade level per period/semester
  • Course - Seat counts will be listed by course name per period/semester
  • Group - Seat counts will be listed by transcript group per period/semester

Cell Coloring Option

  • Color Code Cells - To show the highest counts with green and the lowest counts with red

Ok - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Total seat main 2.png


Course Name - Name of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog

PD1 through PD9 - Count totals by class period

S1 and S2 - Count totals by class period per semester

Other - Other count totals for class periods of 0, 9, 10, 11, etc.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Total seat bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

NOTE - Transcript 0 on the report indicates a problem! Transcript Group "0" does not exist and a row with this heading indicates a problem with Master Schedule. This will generally be a mismatch between the course information in the Master Schedule and the Course Catalog. As an example, the Master Schedule is built with a Geometry class with a Grade level of 10. Later, a user changes the Grade Level to 9. The seat counts for this class will now show up under the Transcript Group 0 because a Geometry class with Grade Level 9 does not exist in the Course Catalog.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki