Difference between revisions of "Detailed Instructions"

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(Created page with "== Reviewing/correcting street names in student addresses == '''NOTE: When you select an address either on the available addresses window or with the confirm button, address(es)...")
 
 
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== Reviewing/correcting street names in student addresses ==
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'''Reviewing/correcting street names on student addresses using the Questionable Address List'''
  
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'''NOTE: When you select an address either on the available addresses window or with the confirm button, address(es) will be updated in the Student Master.'''
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'''NOTE: When the user selects an address either on the validated addresses window or with the confirm button, address(es) will be updated in the [[Student Master]].'''
  
  
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1) Open the Questionable Address program via System/Lists/Questionable Addresses
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On the left navigation panel, select '''System/Lists/Questionable Addresses'''.
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2) In the setup box it is recommended that you select all addresses so that they will all be updated at the same time. It is also recommended that you exclude the P O Box mailing addresses.
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3) After making the setup box selections, the next screen will have three sections:                     1) student/parent names and address related information, 2) suggested validated address, and 3) map.
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#In the setup box it is '''recommended''' that you select all addresses so that they will all be updated at the same time. It is also recommended that you '''exclude''' the P O Box mailing addresses.
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4) All addresses on this report must be reviewed and a selection made in order to associate the address with a latitude and longitude. These two values are required to remove an address from this report.
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#Click '''OK''' to move to the next screen.
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5) To review an address, double click the address field on the left and there will be a possible match displayed on the map and in the area above the map.  
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#The next screen will have three sections: 1) the student/parent/guardian names and address related information, 2) the suggested validated address, and 3) a map.
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a) Possible causes: Misspelled street names, abbreviations (E for East), periods in abbreviations, and possibly other differences.
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#All addresses on this report must be reviewed and a selection made in order to associate the address with a latitude and longitude which are required to remove an address from this report.
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6) If there is an exact match or only minor differences on the address between the report and the suggestion(s), click the validated address on the top right. All records with a matching address will be updated and will be removed from the report.
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#'''To review''' an address, double click the address field on the left and there will be a possible match displayed on the map and in the area above the map.  
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a) If the map has the name spelled correctly, click the address in the Validated Address section at the top right.
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##Possible causes: Misspelled street names, abbreviations (E for East), periods in abbreviations, and possibly other differences.
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b) If the map has the name misspelled,  
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#If there is an '''exact match''' or only minor differences on the address between the report and the suggestion(s), click the validated address on the top right. All records with a matching address will be updated and will be removed from the report.
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7) If there is NO exact match, close the popup that appears on the map (this may take a couple of clicks on the ‘x’—trying clicking to the right of the ‘x’)
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##If the map has the name '''spelled correctly''', click the address in the Validated Address section at the top right.
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a) Use the marker pin (one of the three small icons in the top center of the map) to pinpoint the location on the map—first move the map around to find the address, then click the small pin icon at the top center of the map, left click on the map at the desired location
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##If the map has the name '''misspelled''', you can use the '''Alias''' button on the bottom of the screen to enter the correctly spelled street name. After entering the alias the newly validated street name will be used as the name on the map and the name in the validated addresses section. '''Make your selection''' by clicking the top right validated address section.
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b) Click the confirm button at the bottom left of the map.  
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#If there is '''NO exact match''', close the popup that appears on the map (this may take a couple of clicks on the ‘x’—trying clicking to the right of the ‘x’)
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c) The latitude and longitude will be assigned to this address and the questionable addresses list will be updated.
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##Use the marker pin (one of the three small icons in the top center of the map) to pinpoint the location on the map—'''first''' move the map around to find the address, '''second''' click the small pin icon at the top center of the map, '''finally''', left click on the map at the desired location
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d) NOTE—if you place a marker in the wrong spot on the map, reselect the address on the left and the map will refresh; make sure that the ‘hand’ is the active top center icon before attempting to relocate the position on the map; reselect the pin icon and then left click to identify the position.
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##Click the '''confirm button''' at the bottom left of the map.  
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##The latitude and longitude will be assigned to this address and the questionable addresses list will be updated removing any corrected addresses from the list.
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##NOTE—if you place a marker in the wrong spot on the map, re-select the address on the left and the map will refresh; make sure that the ‘hand icon’ is the active top center icon before attempting to relocate the position on the map; re-select the pin icon and then left click to identify the position.

Latest revision as of 09:34, 27 June 2019

Reviewing/correcting street names on student addresses using the Questionable Address List

NOTE: When the user selects an address either on the validated addresses window or with the confirm button, address(es) will be updated in the Student Master.


On the left navigation panel, select System/Lists/Questionable Addresses.

  1. In the setup box it is recommended that you select all addresses so that they will all be updated at the same time. It is also recommended that you exclude the P O Box mailing addresses.
  2. Click OK to move to the next screen.
  3. The next screen will have three sections: 1) the student/parent/guardian names and address related information, 2) the suggested validated address, and 3) a map.
  4. All addresses on this report must be reviewed and a selection made in order to associate the address with a latitude and longitude which are required to remove an address from this report.
  5. To review an address, double click the address field on the left and there will be a possible match displayed on the map and in the area above the map.
    1. Possible causes: Misspelled street names, abbreviations (E for East), periods in abbreviations, and possibly other differences.
  6. If there is an exact match or only minor differences on the address between the report and the suggestion(s), click the validated address on the top right. All records with a matching address will be updated and will be removed from the report.
    1. If the map has the name spelled correctly, click the address in the Validated Address section at the top right.
    2. If the map has the name misspelled, you can use the Alias button on the bottom of the screen to enter the correctly spelled street name. After entering the alias the newly validated street name will be used as the name on the map and the name in the validated addresses section. Make your selection by clicking the top right validated address section.
  7. If there is NO exact match, close the popup that appears on the map (this may take a couple of clicks on the ‘x’—trying clicking to the right of the ‘x’)
    1. Use the marker pin (one of the three small icons in the top center of the map) to pinpoint the location on the map—first move the map around to find the address, second click the small pin icon at the top center of the map, finally, left click on the map at the desired location
    2. Click the confirm button at the bottom left of the map.
    3. The latitude and longitude will be assigned to this address and the questionable addresses list will be updated removing any corrected addresses from the list.
    4. NOTE—if you place a marker in the wrong spot on the map, re-select the address on the left and the map will refresh; make sure that the ‘hand icon’ is the active top center icon before attempting to relocate the position on the map; re-select the pin icon and then left click to identify the position.
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