Difference between revisions of "Manage Voice Recordings"

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__NOTOC__
 
'''This program is used for recording and storing WAV Files for future JCALL Delivery.'''
 
'''This program is used for recording and storing WAV Files for future JCALL Delivery.'''
  
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==Manage Voice Recordings==
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==Menu Location==
  
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'''Communication''' > '''Entry''' > '''Manage Voice Recordings'''
  
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==Setup Options==
  
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On the left navigation panel, select '''Communication''', '''Entry''', and '''Manage Voice Recordings'''.
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[[File:managevoicesetup.png]]
  
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'''Setup Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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Click '''OK'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''Before recording, make sure your microphone is setup properly''' on the computer.
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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'''Before recording, make sure your microphone is setup properly on the computer.'''
  
 
To record a new message, click '''New''' at the bottom of the screen and a '''New Voice Recording''' box will appear.
 
To record a new message, click '''New''' at the bottom of the screen and a '''New Voice Recording''' box will appear.
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*Give the Recording a '''Title''' and a '''Description'''.
 
*Give the Recording a '''Title''' and a '''Description'''.
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*Click '''Record''' and start recording your message.  
 
*Click '''Record''' and start recording your message.  
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*Once you have finished recording, click '''stop recording'''.  Click '''Play''' to check the recorded message.
 
*Once you have finished recording, click '''stop recording'''.  Click '''Play''' to check the recorded message.
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*If your message has been recorded to your satisfaction, click '''Save'''.
 
*If your message has been recorded to your satisfaction, click '''Save'''.
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*Click '''Close''' when you are finished.
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*Click '''Close''' when you are finished recording.
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*Any message recorded can be played and deleted from the report.
 
*Any message recorded can be played and deleted from the report.
  
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==Main==
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[[File:mngvoicerecmain3.png]]
  
 
'''Column Headers'''
 
'''Column Headers'''
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Delete''' - Delete a recorded message
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'''School''' - School that can access/use this recording
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'''Title''' - Title of this Recording
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'''Description''' - Description of the Recording
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'''Script''' - The actual content of the recorded message.
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'''Voice ID''' - Voice ID of the recorded message.
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'''Caller ID''' - Phone number that recorded the message.
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'''Create Date''' - Date message was created.
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'''Created By''' - Username of person who created this message.
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'''Change Date''' - Date this message was last updated.
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'''Change By''' - Username of the person who updated the message.
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'''Play''' - Plays this recording
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To find definitions of commonly used co was recordedlumn headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:managevoicebottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
  
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Other columns not listed in the common column list:
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'''HELP''' - Click the '''Help''' button on the bottom of the page to view written instructions and/or videos.
  
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*'''Delete''' - Delete a recorded message
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To maintain event messages, follow this link under Communication: [[Student Event Messages]] or [[Staff Event Messages]].
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*'''Title''' - Title of the Recording
 
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*'''Description''' - Description of the Recording
 
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*'''Create Date''' - Date recording was created
 
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*'''Created By''' - Person that created the recording
 
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*'''Create IP''' - IP address of the creator
 
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*'''Play''' - Click to play recording
 
  
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==Event Messages==
 
  
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#Select '''WAV Voice Message''' and click '''Next'''.
 
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#A list of voice recorded messages that have been created for the selected school will be displayed. 
 
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#*If the desired voice recorded message is not available, click '''Manage Voice Recording'''.  ('''NOTE:'''  A microphone must be connected to your computer to continue).
 
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#*#On the setup box, year, district, and school should be set based on security.  Click '''OK'''
 
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#*#A list of existing voice recorded messages will appear on the screen.  To begin recording a new message, click '''New'''.
 
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#*#Enter a '''Title''' and a brief '''Description''' of the new message.  Then, click '''Record''' to begin recording the message.
 
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#*#Click '''Stop Recording''' when the message is complete.
 
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#*#Click '''Play''' to review the message.  Repeat step 3 and 4 until the message is correct.
 
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#*#Click '''Save''' when the message is correct.
 
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#*#Click '''Close''' when finished recording messages.
 
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#*#Upon returning to the '''WAV Voice Message''' setup screen, click the '''Refresh''' button to view any newly created messages.
 
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#*Select the voice recorded message to send.
 
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#*Click the green '''Play''' cell to review the message prior to sending.
 
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#Click '''Preview''' and enter a phone number to preview how the call will sound.  Click '''Send''' when ready to send the message to the selected students and staff.
 
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#A dialog box showing number of messages to deliver as well as "Yes" or "No" choices will be displayed.  Cliick '''Yes''' to continue with the message delivery, or click '''No''' to return to the recording options.
 
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#If '''Yes''' is clicked, a listing of the person's slated for message delivery is shown on the screen.
 
  
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====Results====
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----
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#A list of students that are scheduled to receive the message will be displayed on the screen.  Print or save this report at this time if desired.
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[[Communication|'''Communication''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:42, 31 July 2023

This program is used for recording and storing WAV Files for future JCALL Delivery.

Menu Location

Communication > Entry > Manage Voice Recordings

Setup Options

Managevoicesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Before recording, make sure your microphone is setup properly on the computer.

To record a new message, click New at the bottom of the screen and a New Voice Recording box will appear.

  • Give the Recording a Title and a Description.
  • Click Record and start recording your message.
  • Once you have finished recording, click stop recording. Click Play to check the recorded message.
  • If your message has been recorded to your satisfaction, click Save.
  • Click Close when you are finished recording.
  • Any message recorded can be played and deleted from the report.

Main

Mngvoicerecmain3.png

Column Headers

Delete - Delete a recorded message

School - School that can access/use this recording

Title - Title of this Recording

Description - Description of the Recording

Script - The actual content of the recorded message.

Voice ID - Voice ID of the recorded message.

Caller ID - Phone number that recorded the message.

Create Date - Date message was created.

Created By - Username of person who created this message.

Change Date - Date this message was last updated.

Change By - Username of the person who updated the message.

Play - Plays this recording

To find definitions of commonly used co was recordedlumn headers, follow this link: Common Column Headers.

Bottom

Managevoicebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

HELP - Click the Help button on the bottom of the page to view written instructions and/or videos.

To maintain event messages, follow this link under Communication: Student Event Messages or Staff Event Messages.


Communication Main Page

JCampus Main Page

Retrieved from EDgear Wiki