Difference between revisions of "Late Arrival/Early Departure"

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===Video How-to===
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__NOTOC__
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[[media:AT-LateArEarlyDep.mov|Late Arrival/Early Departure video]]
 
  
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'''This report will show the user how to generate a report of students with a late arrival attendance record or an early departure attendance record. You can generate the report for a range of days or for the to-date in the date range.'''
  
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'''How to generate a report of students with a late arrival attendance record or an early departure attendance record. You can generate the report for a range of days or for the to-date in the date range.'''
+
==Menu Location==
  
 +
'''Attendance''' > '''Lists''' > '''Late Arrival/Early Departure'''.
  
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#On the left, Click on '''Attendance'''
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==Setup Options==
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#Under '''Lists''', select '''Late Arrival/Early Departure'''.
 
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#The setup box will appear.
 
  
 +
[[File:latearrearlydepsetup.png]]
  
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'''Setup Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#Select the desired '''Year'''. It will default to the current year.
 
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#Verify '''District and School'''. The default values are based on your security settings.
 
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#Select '''Grade'''. Leave the grade field blank if you want the report to include students in all grades. Or click the '''Grade''' field and select the grade(s) that you want to include on the report.
 
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#Select the '''From Date'''.
 
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#Select the '''To Date'''.
 
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#'''Show Total Counts''' - check this option to have the Period to Date and Year to Date totals show in a separate row per student
 
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#In the '''Late Arrivals''' area complete the following information:
 
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#*Select Show Late Arrivals for the To Date if you want to limit the report to include students with a Late Arrival attendance record with a check out date equal to the to date and a late arrival code.
 
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#*Select Show Late Arrivals--This will include any student with a late arrival code on a date in the date range specified below.
 
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#*Enter the Begin Time
 
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#*Enter the End Time
 
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#*Enter the No. of Late Arrivals > = (Enter the least number of late arrivals required for a student to be on the report.) Enter this number only if you DO NOT select the show late arrivals for the to date.
 
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#In the '''Early Departures''' area complete the following information only if you want to include these students on the report:
 
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#*Select the '''Show Early Departures''' check box to include these students on the report.
 
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#*Enter the Begin Time
 
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#*Enter the End Time
 
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#*Enter the No. of Early Departures > = (Enter the least number of early departures required for a student to be on the report.)
 
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#Select the '''Skip Reasons''' which are the letters such as P (in-school suspension, field trip...), D (Doctor appointment), N (Extenuating Circumstances).
 
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#Select the '''Skip Codes''' which are number codes .
 
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#Select the '''Order By''': Alpha, Grade or Homeroom.
 
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#Select to '''Show''' either Detail or Summary.
 
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#Indicate whether you want active students only.
 
  
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''To Print the Report'''
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#Click the '''Print''' button at the bottom of the screen.
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''Grade''' - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade(s).
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#The default format will be '''PDF'''.  
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#Click the print button on this popup and a print preview window will appear.  
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report.  
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'''Show Total Counts''' - check this option to have the Period to Date and Year to Date totals show in a separate row per student
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#Close the print preview.
+
 
 +
'''Code 19 Only''' - Check this option to show code 19 only with no regard to start or end times. NOTE: If the school has posted an excuse for code 19s, in the Dr excuse column, this report
 +
will still count it and the student will show up on the report.
 +
 
 +
'''Count >/=''' -  If you enter a number in this box, after clicking OK, you will get Code 19s only.
 +
 
 +
'''Do Not Print Previously Printed Letters''' - This will uncheck the students who previously had a letter printed for the desired letter name while all students who have not had a letter
 +
printed will have a check mark to be printed.
 +
 
 +
'''Late Arrivals''':
 +
 
 +
'''Show Late Arrivals for the To Date''' -  If you want to limit the report to include students with a Late Arrival attendance record with a check out date equal to the to date and a late
 +
arrival code.
 +
 
 +
'''Show Late Arrivals''' - This will include any student with a late arrival code on a date in the date range specified below.
 +
 
 +
'''Start Time''' - The start time you want the students check in time to fall within.
 +
 
 +
'''End Time''' - The end time you want the students check in time to fall within.
 +
 
 +
'''No. of Late Arrivals >=''' - Show only students with the number of late arrivals greater than or equal to the number shown here.
 +
the to date.
 +
 
 +
'''Early Departures''':
 +
 
 +
'''Show Early Departures''' - Enable or disable the viewing of early departures.
 +
 
 +
'''Start Time''' - The start time you want the students check out time to fall within.
 +
 
 +
'''End Time''' - The end time you want the students check out time to fall within.
 +
 
 +
'''No. of Early Departures >=''' - Show only students with the number of early departures greater than or equal to the number shown here.
 +
 
 +
'''Skip Reasons''' - Which are the letters such as P (in-school suspension, field trip...), D (Doctor appointment), N (Extenuating Circumstances).
 +
 
 +
'''Skip Codes''' - Which are number codes such as 01 (Received contact from parent), 02 (Dr. Note verified), 03 (In School Suspension).
 +
 
 +
'''Order To List''' - Alpha, Grade or Homeroom.
 +
 
 +
'''Show''' - Select Detail or Summary.
 +
 
 +
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.
 +
 
 +
'''OK''' - Click to continue.
 +
 
 +
'''Letters''' - Letter options box
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
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 +
[[File:latearrearlydepsetup3.png]]
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 +
===Column Headers===
 +
 
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'''Student Name''' - Student's full name
 +
 
 +
'''SIDNO''' - Student's identification number
 +
 
 +
'''GD''' - Student's grade of enrollment
 +
 
 +
'''Homeroom''' - Student's homeroom teacher's name
 +
 
 +
'''Late Arrivals''' - Total number of late arrivals
 +
 
 +
'''Early Departures''' - Total number of early departures
 +
 
 +
'''Team''' - Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field
 +
 
 +
to the right of Teams to select the desired Teams(s) to view.
 +
 
 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
==Bottom==
 +
 
 +
[[File:latearrearlydepbottom2.png]]
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
 +
 
 +
'''Print Letters''' - Print letters for the selected students in the table.
 +
 
 +
'''[[Communicate]]''' - This will provide the user a way to communicate via automated Email or Call.
 +
 
 +
'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
 +
 
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
'''Save''' - Click save first and a box will appear to name the report.  Then click to save the report.
 +
 
 +
'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
 +
 
 +
 
 +
----
 +
[[Attendance|'''Attendance''' Main Page]]
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:05, 30 October 2024


This report will show the user how to generate a report of students with a late arrival attendance record or an early departure attendance record. You can generate the report for a range of days or for the to-date in the date range.

Menu Location

Attendance > Lists > Late Arrival/Early Departure.

Setup Options

Latearrearlydepsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade(s).

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Show Total Counts - check this option to have the Period to Date and Year to Date totals show in a separate row per student

Code 19 Only - Check this option to show code 19 only with no regard to start or end times. NOTE: If the school has posted an excuse for code 19s, in the Dr excuse column, this report will still count it and the student will show up on the report.

Count >/= - If you enter a number in this box, after clicking OK, you will get Code 19s only.

Do Not Print Previously Printed Letters - This will uncheck the students who previously had a letter printed for the desired letter name while all students who have not had a letter printed will have a check mark to be printed.

Late Arrivals:

Show Late Arrivals for the To Date - If you want to limit the report to include students with a Late Arrival attendance record with a check out date equal to the to date and a late arrival code.

Show Late Arrivals - This will include any student with a late arrival code on a date in the date range specified below.

Start Time - The start time you want the students check in time to fall within.

End Time - The end time you want the students check in time to fall within.

No. of Late Arrivals >= - Show only students with the number of late arrivals greater than or equal to the number shown here. the to date.

Early Departures:

Show Early Departures - Enable or disable the viewing of early departures.

Start Time - The start time you want the students check out time to fall within.

End Time - The end time you want the students check out time to fall within.

No. of Early Departures >= - Show only students with the number of early departures greater than or equal to the number shown here.

Skip Reasons - Which are the letters such as P (in-school suspension, field trip...), D (Doctor appointment), N (Extenuating Circumstances).

Skip Codes - Which are number codes such as 01 (Received contact from parent), 02 (Dr. Note verified), 03 (In School Suspension).

Order To List - Alpha, Grade or Homeroom.

Show - Select Detail or Summary.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

Letters - Letter options box

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Latearrearlydepsetup3.png

Column Headers

Student Name - Student's full name

SIDNO - Student's identification number

GD - Student's grade of enrollment

Homeroom - Student's homeroom teacher's name

Late Arrivals - Total number of late arrivals

Early Departures - Total number of early departures

Team - Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field

to the right of Teams to select the desired Teams(s) to view.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Latearrearlydepbottom2.png

Setup - Click to go back to the Setup box.

Print Letters - Print letters for the selected students in the table.

Communicate - This will provide the user a way to communicate via automated Email or Call.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki