Difference between revisions of "Audit 911 Address List"

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===Video How-to===
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__NOTOC__
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[[media:ST-Audit911AddressList.mov|Audit 911 Address list video]]
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'''This report lists students with missing emergency information'''.
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===How-to===
 
  
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On the left navigation panel, select '''Student Master''', '''Lists''', and '''Audit 911 Address List'''.
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==Menu Location==
  
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'''Student > Reports > Audit 911 Address List'''
  
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'''Setup Box Options'''
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==Setup Options==
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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[[File:auditsetup911.png]]
  
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Click '''OK'''  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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A list of students who are missing or have invalid physical addresses will appear based on the settings of the setup box.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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All list programs are numbered along the left side so you can see a total.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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'''As Of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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[[File:Audit1.PNG]]
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'''Audit Mailing If No Physical''' - Remove students from list with a mailing address that can be used as a physical address.
  
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'''OK''' - Click to continue.
  
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'''Column Headers'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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===Main===
  
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Other columns not listed in the common column list:
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[[File:audit911nan.PNG]]
  
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:*'''Mailing Address''' - Student's Mailing Address
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===Column Headers===
  
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:*'''Physical Address''' - Student's Physical Address
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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:*'''Reason''' - Reason Address is Invalid
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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:*'''Invalid Reason''' - Reason Address was saved as Invalid
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'''Student Name''' - Student's name.
  
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'''SIDNO''' - Student identification number.
  
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'''To Print this Report'''
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'''Grade''' - Student's grade of enrollment.
  
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Click the '''Print''' button at the bottom of the screen.
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'''Mailing Address, City, State, and Zip''' - Student's mailing address, city, state, and zip.
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''Physical Address, City, State, and Zip''' - Student's physical address, city, state, and zip.
  
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The default print option will be '''PDF'''.
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'''Reason''' - Reason address is invalid.  Example: "Multiple Attendance Zones Found" means that a student's address is within multiple zones.
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''Invalid Reason''' - Reason address was saved when it was invalid.
  
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Click the print button at the top left to print the report. Close the print preview
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'''Phone''' - Student's main home phone number.
  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed.
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===Bottom===
  
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'''Click + Drag''': Selects adjacent rows to be printed.
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[[File:audit911bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Control + Click''': Selects individual rows to be printed.
 
  
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
 
Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Student Master|'''Student Master''' Main Page]]
  
 
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:[[Student  Master|'''Student Master''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:54, 5 June 2024

This report lists students with missing emergency information.

Menu Location

Student > Reports > Audit 911 Address List

Setup Options

Auditsetup911.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

As Of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Audit Mailing If No Physical - Remove students from list with a mailing address that can be used as a physical address.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Audit911nan.PNG

Column Headers

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Student Name - Student's name.

SIDNO - Student identification number.

Grade - Student's grade of enrollment.

Mailing Address, City, State, and Zip - Student's mailing address, city, state, and zip.

Physical Address, City, State, and Zip - Student's physical address, city, state, and zip.

Reason - Reason address is invalid. Example: "Multiple Attendance Zones Found" means that a student's address is within multiple zones.

Invalid Reason - Reason address was saved when it was invalid.

Phone - Student's main home phone number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Audit911bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki