Difference between revisions of "Student Locator"

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'''This program will allow the user to locate students by course and period. There several different selections in the setup box for the user to choose'''.
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__NOTOC__
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'''This program will produce a report that will provide the user a way to locate students by period and course.'''
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*One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.'''
 +
*Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.
  
 +
==Menu Location==
  
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'''Student > Reports > Student Locator'''
  
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Select '''Student Master''' on the panel on the left side of the screen. Under '''Lists''', select '''Student Locator'''.
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==Setup Options==
  
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[[File:studlocatorsetup3.png]]
  
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'''Setup Box Options'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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For other set up values not listed in the standard set up list:
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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:*'''Periods To Show''' --class periods to show on report
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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:*'''Location Type'''--Select '''Teacher''' to show only the teacher, '''Room''' to show only the room number, or '''Course''' to show only the course on the single line report.
 
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:*'''Report Type'''--Select '''Single Line Report''' to show the teacher only or '''Multi Line Report''' to show course, teacher, and room number.
 
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:*'''Homeroom, Advisor, Club''' and '''Sport''' --You can sort you schedules by those students assigned only to homerooms, advisors, Clubs and sports.
 
  
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Click '''OK''' to move to the next screen.
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
  
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
  
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'''Column Headers'''
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'''Periods''' - Class period(s) of the course(s) in which the student is enrolled.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''Semester''' - Select the semester the student is currently in.
  
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For other columns not listed in the common column list:
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'''Programs''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
  
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:*'''Spec''' - student's special codes
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
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:*'''Period 1-8''' - student's periods
 
  
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'''As of Date and Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''NOTE''': When you print, the student's information (address, phone number, etc.) will also be printed on the schedule.
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'''Include Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
  
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'''Buttons at the bottom of the display'''
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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:*'''Setup'''--This allows you to change the values on the setup box without exiting the program.
 
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:*'''Print'''--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
 
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:*'''Help'''--This button links to the written instructions and videos.
 
  
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'''Custom Codes''' - Select the custom codes created in the [[Custom Code Management]] to filter the student list.
  
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'''To Print this Report'''
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
  
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Click the '''Print''' button at the bottom of the screen.
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'''LEP:'''  
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''All''' - Select to view all students.
  
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The default print option will be '''PDF'''.
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'''LEP Only''' - Select to view LEP only students.
  
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Click the print button on this popup and a print preview window will appear.  
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'''Non LEP''' - Select to view Non LEP students.
  
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
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'''Sped:'''  
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''All''' - Select to view all students.
  
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Click the print button at the top left to print the report. Close the print preview.
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'''Sped Only''' - Select to view Sped only students.
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'
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''Non Sped''' - Select to view Non Sped students
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view 504 only students.
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'''Non 504''' - Select to view Non 504 students.
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'''Show 504 Accommodation''' - Check the box to show 504 accommodations for students.
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'''Show Teacher Full Name''' - Select to print teacher's full name.
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'''Location Type:'''
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'''Teacher'''  - Select to view only the teacher.
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'''Room''' - Select to view only the room number.
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'''Course''' - Select to view only the course on the single line report.
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'''Report Type:'''
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'''Single Line Report''' - Select to view the teacher only.
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'''Multi Line Report'''  - Select to view course, teacher, and room number.
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'''Select Special Codes to Display''' - Click inside the box to choose from the list the Special Codes to display on the report.
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'''Select Custom Codes to Display''' - Click inside the box to choose from the list the Custom Codes to display on the report.
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'''Homeroom, Advisor, Club''' and '''Sport'''  - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.
 +
 
 +
'''NOTE''' -  If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class.  As an example, if a
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student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.
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'''OK''' - Click here to continue.
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If you need instructions for setup values to be used, follow the link for: [[Standard Setup Options]].
 +
 
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==Main==
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[[File:studlocatormain5.png]]
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===Column Headers===
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'''Sch''' - School Site code of the school in which the student is enrolled.
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'''Sch Abbr''' - School name abbreviation.
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'''Student's Name''' - Student's full name.
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'''Gen''' - gender of the student.
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'''GD''' - Student's grade of enrollment.
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'''SIDNO''' - Student's identification number.
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'''SASID''' - Student's state assigned identification number.
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'''Special Codes''' - Student's special codes.
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'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
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'''Period 1-8''' - student's teacher's name for each period.
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'''Homeroom Teacher''' - Student's homeroom teacher's name.
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'''Counselor''' - Student's current counselor's name.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
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'''NOTE''': When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.
 +
 
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==Bottom==
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[[File:studlocatorbottom4.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Print Table''' - Click to print the tables information with option to export CSV file.
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'''Help''' - Click to view written instructions and/or videos.
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 +
 
 +
 
 +
----
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[[Student Master|'''Student Master''' Main Page]]
  
 
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----
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:[[Student Master|'''Student Master''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:38, 17 July 2023

This program will produce a report that will provide the user a way to locate students by period and course.

  • One use is to print it out at the beginning of the year and again at semester. If the electricity was to go out, there will be a printed copy of how to locate the students.
  • Another use is for scheduling. During the scheduling process, a user can easily scroll down the report and be able to see blanks in the student schedules that needs to be fixed.

Menu Location

Student > Reports > Student Locator

Setup Options

Studlocatorsetup3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Periods - Class period(s) of the course(s) in which the student is enrolled.

Semester - Select the semester the student is currently in.

Programs - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

As of Date and Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Include Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the custom codes created in the Custom Code Management to filter the student list.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

LEP:

All - Select to view all students.

LEP Only - Select to view LEP only students.

Non LEP - Select to view Non LEP students.

Sped:

All - Select to view all students.

Sped Only - Select to view Sped only students. ' Non Sped' - Select to view Non Sped students

504:

All - Select to view all students.

504 Only - Select to view 504 only students.

Non 504 - Select to view Non 504 students.

Show 504 Accommodation - Check the box to show 504 accommodations for students.

Show Teacher Full Name - Select to print teacher's full name.

Location Type:

Teacher - Select to view only the teacher.

Room - Select to view only the room number.

Course - Select to view only the course on the single line report.

Report Type:

Single Line Report - Select to view the teacher only.

Multi Line Report - Select to view course, teacher, and room number.

Select Special Codes to Display - Click inside the box to choose from the list the Special Codes to display on the report.

Select Custom Codes to Display - Click inside the box to choose from the list the Custom Codes to display on the report.

Homeroom, Advisor, Club and Sport - You can sort the schedules by those students assigned only to homerooms, advisors, Clubs and sports.

NOTE - If a student is taking a multi-period course (2+ periods), then the information will show up in all of the periods the student is scheduled into the class. As an example, if a student is taking Welding for three consecutive periods beginning at 1st period, the Welding information will be on the report at 1st period, 2nd period, and 3rd period.

OK - Click here to continue.

If you need instructions for setup values to be used, follow the link for: Standard Setup Options.

Main

Studlocatormain5.png

Column Headers

Sch - School Site code of the school in which the student is enrolled.

Sch Abbr - School name abbreviation.

Student's Name - Student's full name.

Gen - gender of the student.

GD - Student's grade of enrollment.

SIDNO - Student's identification number.

SASID - Student's state assigned identification number.

Special Codes - Student's special codes.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Period 1-8 - student's teacher's name for each period.

Homeroom Teacher - Student's homeroom teacher's name.

Counselor - Student's current counselor's name.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

NOTE: When printing, the student's information (address, phone number, etc.) will also be printed on the schedule.

Bottom

Studlocatorbottom4.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Print Table - Click to print the tables information with option to export CSV file.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki