Difference between revisions of "Student Attendance Summary by Code"

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'''These instructions will show you how to generate an attendance summary report for your school.'''
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__NOTOC__
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'''This program will generate an attendance summary that will display student's absence days, full or half, within a date range based on absence codes.'''
  
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==Menu Location==
  
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Select '''Attendance''' on the panel on the left side of the screen.
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'''Attendance''' > '''Lists''' > '''Student Attendance Summary by Code'''.
  
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Under '''Lists''', select '''Student Attendance Summary by Code'''.
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==Setup Options==
  
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[[File:studattendsummarysetup.png]]
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Setup Box Option'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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The next items are not found on the standard setup options document:
 
  
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:Click the check box to '''Show Remote Only'''.  
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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:*If your school does NOT offer any remote classes, this feature does not apply.
 
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:*As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
 
  
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:Include Students with No Absences
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'''Gender''' - Leave blank or select alla to include all genders.  Otherwise, choose a desired gender.
  
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:Absence Codes - Refers to value not the description.
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose a desired ethnicity.
  
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:Lunch Minutes - Number of minutes allotted for lunch.
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'''Sped:'''
  
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:Non-Instructional Minutes - Number of minutes not used for classroom instruction.
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'''All''' - Select to view all students.
  
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:Full >= Percentage of the day considered a full day of absence.
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'''Sped Only''' - Select to view only Sped students.
  
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:Half >= percentage of the day considered a half day of absence.
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'''Non Sped''' - Select to view only non Sped students.
  
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:Start Time - Time used as the Start of school.  A time must be entered.
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'''504:'''
  
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:End Time - Time used as the end of school. A time must be entered.
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'''All''' - Select to view all students.
  
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'''504 Only''' - Select to view only 504 students.
  
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Click '''OK''' to move to the next screen.
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'''Non 504''' - Select to view only non 504 students.
  
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If you need instructions for setup values to be used, follow the link for  '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''LEP:'''
  
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'''All''' - Select to view all students.
  
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Columns not included in the common column list are:
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'''LEP Only''' - Select to view only LEP students.
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[[File:bycode.PNG]]
 
  
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Definitions of remaining columns
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'''Non LEP''' - Select to view only non LEP students.
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F--Count of Full days absent
 
  
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H--Count of Half days absent
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'''Include Students with No Absences''' - List all students with and without absences.
  
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O--Count of times absent that does not meet the definition of either full or half day
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'''Show Remote Only''' - If this box is checked, the report will list only those students who come to your school from another school in the district.
  
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S--Count of days absent because of disciplinary suspension
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If your school does NOT offer any remote classes, this feature does not apply.
  
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E--Count of excused absences
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If your school does offer remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your
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school will not be on the list if this box is checked.
  
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ND--Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
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'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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OP--Count of days using other (O) reasons or present (P).
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
  
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'''Absence Codes''' - Absence Codes must have been entered into the Student Master record for students. Leave blank if all absence codes are to be included into the report. Otherwise click in
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the field to the right of Absence Codes to select the desired absence code(s) to view.
  
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
  
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list of columns that can be selected to view on the report.
  
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
  
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'''To Print this Report'''
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'''OK''' - Click to continue.
  
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Click the '''Print''' button at the bottom of the screen.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.
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==Main==
  
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The default print option will be '''PDF'''.
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[[File:studattendsummarymain.png]]
  
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Click the print button on this popup and a print preview window will appear.
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===Column Headers===
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'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.
 
  
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Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''Name''' - Student's name
  
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Click the print button at the top left to print the report. Close the print preview.
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'''Homeroom''' - Student's homeroom teacher's name
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'''F''' - Count of Full days absent
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'''H''' - Count of Half days absent
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'''O''' - Count of times absent that does not meet the definition of either full or half day
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'''U''' - Count of unexcused absences
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'''S''' - Count of days absent because of disciplinary suspension
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'''E''' - Count of excused absences
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'''ND''' - Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
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'''OP''' - Count of days using other (O) reasons or present (P).
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'''SIDNO''' - Student's identification number
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'''Grade''' - Student's grade of enrollment
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'''School''' - School site number of enrollment
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'''Ethnic''' - Student's ethnicity
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:studattendsummarybottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''[[Communicate]]''' - Click to email or call all students on the list.  NOTE:  You can highlight some of the students on the list, and a communication will go to the highlighted students.
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'''Help''' - Click to view written instructions and/or videos.
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'''[[Save]]''' - Click save first and a box will appear to name the report. Then click to save the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.  
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:21, 5 June 2024

This program will generate an attendance summary that will display student's absence days, full or half, within a date range based on absence codes.

Menu Location

Attendance > Lists > Student Attendance Summary by Code.

Setup Options

Studattendsummarysetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select alla to include all genders. Otherwise, choose a desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose a desired ethnicity.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Include Students with No Absences - List all students with and without absences.

Show Remote Only - If this box is checked, the report will list only those students who come to your school from another school in the district.

If your school does NOT offer any remote classes, this feature does not apply.

If your school does offer remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.

Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Absence Codes - Absence Codes must have been entered into the Student Master record for students. Leave blank if all absence codes are to be included into the report. Otherwise click in the field to the right of Absence Codes to select the desired absence code(s) to view.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Column - Leave blank to include all columns. Click to obtain a pick list of columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studattendsummarymain.png

Column Headers

Name - Student's name

Homeroom - Student's homeroom teacher's name

F - Count of Full days absent

H - Count of Half days absent

O - Count of times absent that does not meet the definition of either full or half day

U - Count of unexcused absences

S - Count of days absent because of disciplinary suspension

E - Count of excused absences

ND - Count of days absent due to extenuating (N) circumstances and doctor excuses (D)

OP - Count of days using other (O) reasons or present (P).

SIDNO - Student's identification number

Grade - Student's grade of enrollment

School - School site number of enrollment

Ethnic - Student's ethnicity

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Studattendsummarybottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Communicate - Click to email or call all students on the list. NOTE: You can highlight some of the students on the list, and a communication will go to the highlighted students.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki