Difference between revisions of "Student Attendance Summary by Code"

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'''THESE INSTRUCTIONS ARE A 'WORK IN PROGRESS'. THEY ARE INCOMPLETE AND/OR INCORRECT AT THIS TIME'''
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__NOTOC__
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'''This program will generate an attendance summary that will display student's absence days, full or half, within a date range based on absence codes.'''
  
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----------------------------------------------------------------------------------------------------------
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==Menu Location==
  
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'''These instructions will show you how to generate an attendance summary report for your school.'''
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'''Attendance''' > '''Lists''' > '''Student Attendance Summary by Code'''.
  
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#Select '''Attendance''' from program area on the left of the screen.
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==Setup Options==
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#Select '''Lists'''.
 
  
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#Under Lists, select '''Student Attendance Summary'''.
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[[File:studattendsummarysetup.png]]
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#The '''Setup Box''' will appear on the screen.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Setup Box Option'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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:*Verify '''Year, District, and School'''. These default values are based on your security settings.
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:*Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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:*Click the check box for Active Only. If you leave this box unchecked, students that have exited your school will be listed on the report.
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:*Enter the '''From Date''' using either the month/day/year fields or the calendar icon to the right of the year field.
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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:*Enter the '''To Date''' using either the month/day/year fields or the calendar icon to the right of the year field.
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:*Select '''Skip Codes'''. These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
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'''Gender''' - Leave blank or select alla to include all genders. Otherwise, choose a desired gender.
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:*If your school is using '''Teams''', you can limit this summary to one or more teams. Make your selection similar to select more than one grade, gender, etc.
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:*Enter the '''Minimum Absences'''.  
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose a desired ethnicity.
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:*Enter the '''Page Break''' type: None, School, Homeroom, Grade, or Advisor.
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:*Select to '''Show''': All, Sped Only, Non sped.
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'''Sped:'''
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:*Select '''Clubs'''. Leave the Clubs field blank if all clubs are to be included. Otherwise click in the box to the right of Clubs to select the desired club(s) to be included.
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:*Select '''Sports'''. Leave the Sports field blank if all sports are to be included. Otherwise click in the box to the right of Sports to select the desired sport(s) to be included.
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'''All''' - Select to view all students.
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:*Select '''Programs'''. Leave the Programs field blank if all programs are to be included. Otherwise click in the box to the right of Programs to select the desired program(s) to be included.
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:*Select '''Special Codes'''. Leave the Special Codes field blank if all special codes are to be included. Otherwise click in the box to the right of special codes to select the desired special code(s) to be included.
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'''Sped Only''' - Select to view only Sped students.
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:*Click the check box to '''Show Remote Only'''.  
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:**If your school does NOT offer any remote classes, this feature does not apply.
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'''Non Sped''' - Select to view only non Sped students.
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:**As a school that offers remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
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:*Click '''Ok''' to move to the next screen.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view only 504 students.
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'''Non 504''' - Select to view only non 504 students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view only LEP students.
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'''Non LEP''' - Select to view only non LEP students.
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'''Include Students with No Absences''' - List all students with and without absences.
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'''Show Remote Only''' - If this box is checked, the report will list only those students who come to your school from another school in the district.
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If your school does NOT offer any remote classes, this feature does not apply.
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If your school does offer remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your
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school will not be on the list if this box is checked.
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'''Active Only and As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Absence Codes''' - Absence Codes must have been entered into the Student Master record for students. Leave blank if all absence codes are to be included into the report. Otherwise click in  
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the field to the right of Absence Codes to select the desired absence code(s) to view.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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'''Column''' - Leave blank to include all columns.  Click to obtain a pick list of columns that can be selected to view on the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:studattendsummarymain.png]]
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===Column Headers===
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'''Name''' - Student's name
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'''Homeroom''' - Student's homeroom teacher's name
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'''F''' - Count of Full days absent
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'''H''' - Count of Half days absent
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'''O''' - Count of times absent that does not meet the definition of either full or half day
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'''U''' - Count of unexcused absences
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'''S''' - Count of days absent because of disciplinary suspension
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'''E''' - Count of excused absences
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'''ND''' - Count of days absent due to extenuating (N) circumstances and doctor excuses (D)
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'''OP''' - Count of days using other (O) reasons or present (P).
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'''SIDNO''' - Student's identification number
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'''Grade''' - Student's grade of enrollment
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'''School''' - School site number of enrollment
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'''Ethnic''' - Student's ethnicity
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:studattendsummarybottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''[[Communicate]]''' - Click to email or call all students on the list.  NOTE:  You can highlight some of the students on the list, and a communication will go to the highlighted students.
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'''Help''' - Click to view written instructions and/or videos.
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'''[[Save]]''' - Click save first and a box will appear to name the report.  Then click to save the report.
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'''[[Report]]''' - The user can click in this box to select a report that was previously created.
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:21, 5 June 2024

This program will generate an attendance summary that will display student's absence days, full or half, within a date range based on absence codes.

Menu Location

Attendance > Lists > Student Attendance Summary by Code.

Setup Options

Studattendsummarysetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select alla to include all genders. Otherwise, choose a desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose a desired ethnicity.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Include Students with No Absences - List all students with and without absences.

Show Remote Only - If this box is checked, the report will list only those students who come to your school from another school in the district.

If your school does NOT offer any remote classes, this feature does not apply.

If your school does offer remote classes, by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.

Active Only and As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Absence Codes - Absence Codes must have been entered into the Student Master record for students. Leave blank if all absence codes are to be included into the report. Otherwise click in the field to the right of Absence Codes to select the desired absence code(s) to view.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Column - Leave blank to include all columns. Click to obtain a pick list of columns that can be selected to view on the report.

Report - The user can click in this box to select a report that was previously created.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studattendsummarymain.png

Column Headers

Name - Student's name

Homeroom - Student's homeroom teacher's name

F - Count of Full days absent

H - Count of Half days absent

O - Count of times absent that does not meet the definition of either full or half day

U - Count of unexcused absences

S - Count of days absent because of disciplinary suspension

E - Count of excused absences

ND - Count of days absent due to extenuating (N) circumstances and doctor excuses (D)

OP - Count of days using other (O) reasons or present (P).

SIDNO - Student's identification number

Grade - Student's grade of enrollment

School - School site number of enrollment

Ethnic - Student's ethnicity

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Studattendsummarybottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Communicate - Click to email or call all students on the list. NOTE: You can highlight some of the students on the list, and a communication will go to the highlighted students.

Help - Click to view written instructions and/or videos.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki