Difference between revisions of "Master Schedule By Grade/Teacher"

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These instructions are for displaying and/or printing student counts in the Master Schedule by Grade, by Teacher, and/or by Ethnic/Gender.
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'''This report will display and/or print student counts from the [[Master Schedule Editor]] by Grade, by Teacher, and/or by Ethnic/Gender.
 +
'''
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==Menu Location==
  
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===Video===
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'''Scheduling > Count > Master Schedule by Grade/Teacher'''
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[[media:SC-MSchedGradeTea.mov|Master Schedule By Grade/Teacher video]]
 
  
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===Getting Started===
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==Setup Options==
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#Select '''Scheduling''' from the list of program areas on the left of the screen.
 
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#Select '''Count'''; then, select '''Master Schedule by Grade/Teacher'''
 
  
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===Setup Options===
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[[File:master setup.png]]
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#Verify Year, District, and School. These default values are based on your security settings.
 
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#'''Grade'''--Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of '''Grade''' to select the desired grade level(s) to be included.
 
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#'''Teacher'''--This will restrict the display to the courses taught by a single teacher or a group of teachers. Click in the field and a list of teachers will be displayed. Click the check box to the left of the teacher's name(s)for whom student counts are needed. To select all teachers click the check box to the left of '''Value''' at the top of the teacher list or leave the field blank. Uncheck the box to the left of '''Value''' to include the counts for all teachers or leave the field blank.
 
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#'''Active Only'''--Use this option to restrict counts based on student enrollment date.
 
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#'''As-of-Date'''--This represents enrollment date for students. It usually defaults to the current date.
 
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#'''Master Schedule Grades'''--The grade associated with the course(s) in the Master Schedule. This may or may not be the same grade as the students being counted.
 
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#'''Semester'''--The semester for which counts are needed. Select the value from the drop down list.
 
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#'''Class Period'''--The class period in which the course(s) is(are) taught. To include all class periods, select the check box to the left of the blank line at the top of the list or select the check box to the left of '''Value''' at the top of the list.
 
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#'''Scheduled Only'''--Unchecked includes ALL courses from the Master Schedule. Checked includes only those classes that have at least one student scheduled to courses
 
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#'''Output Order'''--Options are Teacher or Course. The order can be changed once the report is displayed on the screen.
 
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#'''Print Teacher's SSN'''--Option to include the teachers' social security numbers. The default setting is to NOT include the SSN on the report.
 
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#Click OK to move to the next screen.
 
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#Screen will display Count by Grade.
 
  
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===Tab Display Options===
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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At the bottom of the report are tabs to change the view of the report.
 
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#'''Count by Grade''' can be changed to count by Teacher or by Eth/Gen by clicking on the Tabs at the bottom of the window.
 
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#'''To print this report''' click the print button at the bottom of the screen. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
 
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#'''To get the print icon''' on this window, hover the mouse in the bottom right of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
 
  
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===Definition of Column Headings--Count by Grade===
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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#'''Teacher'''--Teacher Name
 
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#'''Course'''--Course Name
 
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#'''Period'''--Class period
 
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#'''Section'''--Section number of the course
 
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#'''Room'''--Room number
 
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#'''Total'''--Total count of students scheduled in the course. If you click on the count, the list of students will be displayed on the screen.
 
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#'''-1, 00, 01, 02,..., 12'''--Grade levels of the students.If you click on the count, the list of students will be displayed on the screen.
 
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#'''og'''--Count of non-matching student grades and course grades for this section.If you click on the count, the list of students will be displayed on the screen.
 
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#'''Teacher SSN'''--Social Security Number of the teacher.
 
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#'''State Code'''--State course code.
 
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#'''School'''--School where the course is being taught.
 
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#'''District'''--District where the course is being taught.
 
  
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===Definition of Column Headings--Count by Teacher===
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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#'''Teacher'''--Teacher Name
 
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#'''Total'''--Total number of students enrolled in the course. If you click on the count, the list of students will be displayed on the screen.
 
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#'''S1, S2, S3, S4'''--Total number of students per semester for each teacher. If you click on the count, the list of students will be displayed on the screen.
 
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#'''District'''--District where the course is being taught.
 
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#'''School'''--School where the course is being taught.
 
  
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===Definition of Column Headings--Count by Eth/Gen===
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'''Stu Grades''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#'''Teacher'''--Teacher Name
 
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#'''Course'''--Course Name
 
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#'''Period'''--Class period
 
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#'''Section'''--Section number of the course
 
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#'''Room'''--Room number
 
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#'''Total'''--Total count of students scheduled in the course. If you click on the count, the list of students will be displayed on the screen.
 
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#'''Columns F0, F1, ..., F5'''--Counts of females by ethnicity. If you click on the count, the list of students will be displayed on the screen.
 
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#'''Columns M0, M1, ..., M5'''--Counts of males by ethnicity. If you click on the count, the list of students will be displayed on the screen.
 
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#'''Column TF'''--Total females in the class. If you click on the count, the list of students will be displayed on the screen.
 
−
#'''Column TM'''--Total males in the class. If you click on the count, the list of students will be displayed on the screen.
 
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#'''Teacher SSN'''--Social Security Number of the teacher.
 
−
#'''State Code'''--State course code.
 
−
#'''School'''--School where the course is being taught.
 
−
#'''District'''--District where the course is being taught
 
  
 +
'''Teacher''' - This will restrict the display to the courses taught by a single teacher or a group of teachers.
  
 +
'''Active Only/As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
 +
'''Master Schedule Grades''' - The grade associated with the course(s) in the Master Schedule. This may or may not be the same grade as the students being counted.
 +
 +
'''Semester''' - To select all semesters leave the field blank or click in the field and select the check box at the top of the list of semesters; to select one or more semesters click in the field and select the desired semester(s) from the popup list.
 +
 +
'''Class Period''' - A numeric value that indicates the period of the day a course is offered according to the Master Schedule Editor. To select all class periods, leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.
 +
 +
'''Scheduled Only''' - Unchecked includes ALL courses from the Master Schedule. Checked includes only those classes that have at least one student scheduled to courses.
 +
 +
'''Output Order''' - Options are Teacher or Course. The order can be changed once the report is displayed on the screen.
 +
 +
'''Print Teacher's SSN''' - Option to include the teachers' social security numbers. The default setting is to NOT include the SSN on the report.
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 +
'''OK''' - Click to continue.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 +
==Main==
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 +
[[File:master main 1.png]]
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 +
===Column Headers===
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'''Teacher''' - Name of the teacher of the course in which the student is enrolled
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 +
'''Course Name/Course Code''' - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog:'''Period''' - Class period(s) of the course(s) in which the student is enrolled
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'''Section''' - Section number of courses/subjects as generated from the Master Schedule Editor
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'''Section''' - Section number of courses/subjects as generated from the Master Schedule Editor
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'''Total''' - Sum of counts in each cell on each row of information or sum of counts in each cell in each column of information
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'''Grade''' - Grade level of the student and/or course
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'''99''' - Grade Level
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'''OG''' - Count of students out of grade
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'''Teacher SSN''' - Teacher's Social Security Number
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'''State Code''' - State Course Code
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'''District (Dist)''' - District in which the student is enrolled
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'''School/Site''' - Site code of the school in which the student/employee is enrolled/works
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 +
==Bottom==
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 +
[[File:master bottom 1.png]]
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 +
At the bottom of the report are tabs to change the view of the report from '''Count By Grade''' to '''Count By Teacher''' or '''Count By Eth/Gen'''.
 +
 +
===Count by Grade===
 +
 +
'''Total''' - Total count of students scheduled in the course. If you click on the count, the list of students will be displayed on the screen.
 +
 +
'''-1, 00, 01, 02, 12''' - Grade levels of the students. If you click on the count, the list of students will be displayed on the screen.
 +
 +
'''State Code''' - State course code.
 +
 +
===Count by Teacher===
 +
 +
'''Total''' - Total number of students enrolled in the course. If you click on the count, the list of students will be displayed on the screen.
 +
 +
'''S1, S2, S3, S4''' - Total number of students per semester for each teacher. If you click on the count, the list of students will be displayed on the screen.
 +
 +
===Count by Eth/Gen===
 +
 +
'''Total''' - Total count of students scheduled in the course. If you click on the count, the list of students will be displayed on the screen.
 +
 +
'''Columns F0, F1, ..., F5''' - Counts of females by ethnicity. If you click on the count, the list of students will be displayed on the screen.
 +
 +
'''Columns M0, M1, ..., M5''' - Counts of males by ethnicity. If you click on the count, the list of students will be displayed on the screen.
 +
 +
'''Column TF''' - Total females in the class. If you click on the count, the list of students will be displayed on the screen.
 +
 +
'''Column TM''' - Total males in the class. If you click on the count, the list of students will be displayed on the screen.
 +
 +
'''State Code''' - State course code.
 +
 +
[[File:master bottom.png]]
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 +
'''Setup''' - Click to go back to the Setup box.
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 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 +
----
 +
[[Scheduling|'''Scheduling''' Main Page]]
  
 
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----
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:12, 6 June 2024

This report will display and/or print student counts from the Master Schedule Editor by Grade, by Teacher, and/or by Ethnic/Gender.

Menu Location

Scheduling > Count > Master Schedule by Grade/Teacher

Setup Options

Master setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Stu Grades - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Teacher - This will restrict the display to the courses taught by a single teacher or a group of teachers.

Active Only/As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Master Schedule Grades - The grade associated with the course(s) in the Master Schedule. This may or may not be the same grade as the students being counted.

Semester - To select all semesters leave the field blank or click in the field and select the check box at the top of the list of semesters; to select one or more semesters click in the field and select the desired semester(s) from the popup list.

Class Period - A numeric value that indicates the period of the day a course is offered according to the Master Schedule Editor. To select all class periods, leave the field blank or click in the field and select the check box at the top of the list of class periods; to select one or more class periods click in the field and select the desired class period(s) from the popup list.

Scheduled Only - Unchecked includes ALL courses from the Master Schedule. Checked includes only those classes that have at least one student scheduled to courses.

Output Order - Options are Teacher or Course. The order can be changed once the report is displayed on the screen.

Print Teacher's SSN - Option to include the teachers' social security numbers. The default setting is to NOT include the SSN on the report.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Master main 1.png

Column Headers

Teacher - Name of the teacher of the course in which the student is enrolled

Course Name/Course Code - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog:Period - Class period(s) of the course(s) in which the student is enrolled

Section - Section number of courses/subjects as generated from the Master Schedule Editor

Section - Section number of courses/subjects as generated from the Master Schedule Editor

Total - Sum of counts in each cell on each row of information or sum of counts in each cell in each column of information

Grade - Grade level of the student and/or course

99 - Grade Level

OG - Count of students out of grade

Teacher SSN - Teacher's Social Security Number

State Code - State Course Code

District (Dist) - District in which the student is enrolled

School/Site - Site code of the school in which the student/employee is enrolled/works

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Master bottom 1.png

At the bottom of the report are tabs to change the view of the report from Count By Grade to Count By Teacher or Count By Eth/Gen.

Count by Grade

Total - Total count of students scheduled in the course. If you click on the count, the list of students will be displayed on the screen.

-1, 00, 01, 02, 12 - Grade levels of the students. If you click on the count, the list of students will be displayed on the screen.

State Code - State course code.

Count by Teacher

Total - Total number of students enrolled in the course. If you click on the count, the list of students will be displayed on the screen.

S1, S2, S3, S4 - Total number of students per semester for each teacher. If you click on the count, the list of students will be displayed on the screen.

Count by Eth/Gen

Total - Total count of students scheduled in the course. If you click on the count, the list of students will be displayed on the screen.

Columns F0, F1, ..., F5 - Counts of females by ethnicity. If you click on the count, the list of students will be displayed on the screen.

Columns M0, M1, ..., M5 - Counts of males by ethnicity. If you click on the count, the list of students will be displayed on the screen.

Column TF - Total females in the class. If you click on the count, the list of students will be displayed on the screen.

Column TM - Total males in the class. If you click on the count, the list of students will be displayed on the screen.

State Code - State course code.

Master bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki