Difference between revisions of "Letter Log Report"

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===Video How-to===
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__NOTOC__
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[[media:CO-LetterLog2.mov|Letter Log video]]
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'''This program will provide a log list of when letters were printed out for students in the [[Letter Printing System]]. Letters that were emailed (instead of printed out) will not show in this report.
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*The entire letter system will support multiple languages per letter. Each letter starts with a default letter and additional languages can be added with the language text. The letter will not be translated so it must be written in the designated language. The system uses the student Home Language field in Country Entry in [[Student Master]], like all communications, to determine the correct letter to print and records the language sent in the Letter Log Report. The default letter is sent if the language is not present.'''
  
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==Menu Location==
  
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===How-to===
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'''Student > Letters > Letter Log Report'''
  
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#Log into WebPams
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==Setup Options==
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#On the left, the Student Master panel should be open. Click on "Letters"
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#Under "Letters", select "Letter Log Report"
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[[File:letterlogsetup.png]]
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#On the setup box
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#*Select the desired "Year"
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#*"District" and "School" should be defaulted based on security. If 700 user, select the desired school/s to view
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#*“Arena” should be left blank if all arenas are to be included into the report. Otherwise click in the box to the right of “Arena” to select the desired arena to be included
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#*In "Letter Name", select the name of the letter to see which students have had that letter printed out for them and the date printed
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#*In the "Sidno" field, select the student to see which letters have been printed or leave blank to view all students who have received letters
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
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#*“Grade” should be left blank if all grade levels are to be included into the report. Otherwise click in the box to the right of “Grade” to select the desired grade level to be included
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#*“Gender” should be left blank if both genders are to be included into the report.  Otherwise, click in the box to the right of “Gender” to select the desired gender to be included
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'''Arena''' - Click on the box to see options
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#*“Ethinc” should be left blank if all ethnicities are to be included into the report. Otherwise, click in the box to the right of “Ethnic” to select the desired ethnicities to be included
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#*If "Show Remote Scheduled" is checked, those students who are remotely scheduled will appear on the list
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'''Lett Name''' - Subject of letter
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#*“From Date” and “To Date” should be set so that the desired date range for when letters were printed is selected
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#*"Special Codes" will only display students who have the special code selected.  Leave blank to list all students regardless of special code
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'''SIDNO''' - Student's identification number
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#*"Team Codes" will only display students who are on the team selected.  Leave blank to list all students regardless of team
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#*For “Show”, select if you would like to include all students, special ed students only, or regular ed students only on the report
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'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
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#*"Homeroom" will only display students who are in the homeroom teacher's class selected. Leave blank to list all students regardless of homeroom teacher
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#*"Counselor" will only display students who are apart of the counselor's group that has been selected. Leave blank to list all students regardless of counselor
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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#*"Club" will only display students who are in the club selected. Leave blank to list all students regardless of club
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#*"Sport" will only display students who are in the sport selected. Leave blank to list all students regardless of sport
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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#Click "OK" after all fields of the setup box have been set as desired. A list of students will appear based on the settings of the setup box.  The list will be of students who have had letters printed out for them
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#All list programs are numbered along the left side so you can see a total.
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'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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#By clicking on down arrow on the right side of any column header, additional options are available to you
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#*"Sort Ascending" - alpha order
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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#*"Sort Descending" - reverse alpha order
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#*"Configure Sort" - allows you to do a custom sort by multiple columns
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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#*#"Clear Sort" - Clears the "Configure Sort"
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#*"Auto fit all Columns" - allows you to adjust all columns’ width to fit the text in each field automatically
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'''Team''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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#*"Auto Fit" – does the same but only in the column you are working on
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#*"Column" - allows you to hide columns by unchecking the columns you do not want to see
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'''Sped''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).
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#*"Group By" - when grouping, all items are sorted and then collapsed into drop down items to make the information easier to access in an organized fashion.  It is an expanded level of sorting
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#*#"Ungroup" - Clears the "Group By"
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'''Homeroom''' - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.
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#*Freeze - allows you to keep a chosen column stationary while scrolling from left to right
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#By clicking on a student or highlighting all of a students records and clicking "View Log", the letter or letters printed for the selected student will be shown
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the
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#By clicking "Print Logs", you will be given a box that allows you to make a choice of saving or printing in different formats
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right of Counselor to select the desired counselor(s) to view.
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#*By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed
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#*Click + Drag
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'''Club''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.  
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#*Control + Click
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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A list of students will appear based on the settings of the setup box.  The list will be of students who have had letters printed out for them.
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 +
By clicking on a student or highlighting all of a students records and clicking '''View Log''', the letter or letters printed for the selected student will be shown.
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==Main==
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[[File:letterlogmain4.png]]
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===Column Headers===
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'''Sch''' - Site number of school of enrollment
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'''Student Name''' - Student's full name
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'''SIDNO''' - Student's identification number
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'''Homeroom''' - Student's homeroom teacher's name
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'''Grade''' - Student's grade of enrollment
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'''Letter School''' - School described in letter
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'''Letter Name''' - Name of letter
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'''Letter Course''' - Course that was involved
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'''Control''' - Letter Control
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'''Letter Date''' - Date used in the letter
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'''Arena''' - Letter category/choose from the list below:
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'''AT''' - Attendance
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'''DI''' - Discipline
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'''EV''' - Event
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'''GR''' - Grades
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'''HE''' - Health
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'''SB''' - SBLC/RTI
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'''SE''' - Special Education
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'''ST''' - Student (for general purpose use)
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'''Language''' - Language that was entered in [[Student Master]]> Country Entry> Home Language field.  If no language was entered then it will say default, which is usually English.
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'''Creator''' - User who created the log
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'''Create Time''' - Date and time the log was created
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'''Modifier''' - User who changed the log
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'''Modified Time''' - Date and time the log was changed
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'''Delivery''' - Delivery type for the letter
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'''Delete''' - Delete this letter from the letter log
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:letterlogbottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''View Log''' - Replicate the letters that were printed in the selected logs
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'''Print Logs''' - To find the print instructions, follow this link: [[Standard Print Options]].
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:25, 5 June 2024

This program will provide a log list of when letters were printed out for students in the Letter Printing System. Letters that were emailed (instead of printed out) will not show in this report.

  • The entire letter system will support multiple languages per letter. Each letter starts with a default letter and additional languages can be added with the language text. The letter will not be translated so it must be written in the designated language. The system uses the student Home Language field in Country Entry in Student Master, like all communications, to determine the correct letter to print and records the language sent in the Letter Log Report. The default letter is sent if the language is not present.

Menu Location

Student > Letters > Letter Log Report

Setup Options

Letterlogsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Arena - Click on the box to see options

Lett Name - Subject of letter

SIDNO - Student's identification number

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Team - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Sped - Examples that limit information on the report include Show Sped Only, Non Sped, both (all).

Homeroom - Leave blank if all homerooms are to be included into the report. Otherwise, choose the desired homeroom.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Club - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club.

Sport - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.


A list of students will appear based on the settings of the setup box. The list will be of students who have had letters printed out for them.

By clicking on a student or highlighting all of a students records and clicking View Log, the letter or letters printed for the selected student will be shown.

Main

Letterlogmain4.png

Column Headers

Sch - Site number of school of enrollment

Student Name - Student's full name

SIDNO - Student's identification number

Homeroom - Student's homeroom teacher's name

Grade - Student's grade of enrollment

Letter School - School described in letter

Letter Name - Name of letter

Letter Course - Course that was involved

Control - Letter Control

Letter Date - Date used in the letter

Arena - Letter category/choose from the list below:

AT - Attendance

DI - Discipline

EV - Event

GR - Grades

HE - Health

SB - SBLC/RTI

SE - Special Education

ST - Student (for general purpose use)

Language - Language that was entered in Student Master> Country Entry> Home Language field. If no language was entered then it will say default, which is usually English.

Creator - User who created the log

Create Time - Date and time the log was created

Modifier - User who changed the log

Modified Time - Date and time the log was changed

Delivery - Delivery type for the letter

Delete - Delete this letter from the letter log

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Letterlogbottom.png

Setup - Click to go back to the Setup box.

View Log - Replicate the letters that were printed in the selected logs

Print Logs - To find the print instructions, follow this link: Standard Print Options.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki