Difference between revisions of "Audit 911 Address List"

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===Video How-to===
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__NOTOC__
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[[media:ST-Audit911AddressList|Audit 911Address List video]]
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'''This report lists students with missing emergency information'''.
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===How-to===
 
  
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#Log into WebPams
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==Menu Location==
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#On the left, the Student Master panel should be open.  Click on "Lists"
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#Under "Lists", select "Audit 911 Address List"
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'''Student > Reports > Audit 911 Address List'''
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#On the setup box
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#*Select the desired "Year"
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==Setup Options==
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#*"District" and "School" should be defaulted based on security
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#*The "As of Date" limits the list to only those students who are active on the date selected
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[[File:auditsetup911.png]]
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#Click "OK" after all fields of the setup box have been set as desired. A list of students who are missing or have invalid physical addresses will appear based on the settings of the setup box
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#All list programs are numbered along the left side so you can see a total
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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#By clicking on down arrow on the right side of any column header, additional options are available to you
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#*"Sort Ascending" - alpha order
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#*"Sort Descending" - reverse alpha order
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#*"Configure Sort" - allows you to do a custom sort by multiple columns
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#*#"Clear Sort" - Clears the "Configure Sort"
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#*"Auto fit all Columns" - allows you to adjust all columns’ width to fit the text in each field automatically
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'''As Of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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#*"Auto Fit" – does the same but only in the column you are working on
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#*"Column" - allows you to hide columns by unchecking the columns you do not want to see
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'''Audit Mailing If No Physical''' - Remove students from list with a mailing address that can be used as a physical address.
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#*"Group By" - when grouping, all items are sorted and then collapsed into drop down items to make the information easier to access in an organized fashion. It is an expanded level of sorting
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#*#"Ungroup" - Clears the "Group By"
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'''OK''' - Click to continue.
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#*Freeze - allows you to keep a chosen column stationary while scrolling from left to right
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#By clicking "Print", you will be given a box that allows you to make a choice of saving or printing in different formats
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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#*By highlighting rows within the list and then clicking print, the rows highlighted will be the only rows printed
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#*Click + Drag
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===Main===
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#*Control + Click
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[[File:audit911nan.PNG]]
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===Column Headers===
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Student Name''' - Student's name.
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'''SIDNO''' - Student identification number.
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'''Grade''' - Student's grade of enrollment.
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'''Mailing Address, City, State, and Zip''' - Student's mailing address, city, state, and zip.
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'''Physical Address, City, State, and Zip''' - Student's physical address, city, state, and zip.
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'''Reason''' - Reason address is invalid.  Example: "Multiple Attendance Zones Found" means that a student's address is within multiple zones.
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'''Invalid Reason''' - Reason address was saved when it was invalid.
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'''Phone''' - Student's main home phone number.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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===Bottom===
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[[File:audit911bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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Sorting and other data manipulations are explained in the following link:  [[List Programs Instructions/Video]]
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----
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[[Student Master|'''Student Master''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:54, 5 June 2024

This report lists students with missing emergency information.

Menu Location

Student > Reports > Audit 911 Address List

Setup Options

Auditsetup911.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

As Of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Audit Mailing If No Physical - Remove students from list with a mailing address that can be used as a physical address.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Audit911nan.PNG

Column Headers

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Student Name - Student's name.

SIDNO - Student identification number.

Grade - Student's grade of enrollment.

Mailing Address, City, State, and Zip - Student's mailing address, city, state, and zip.

Physical Address, City, State, and Zip - Student's physical address, city, state, and zip.

Reason - Reason address is invalid. Example: "Multiple Attendance Zones Found" means that a student's address is within multiple zones.

Invalid Reason - Reason address was saved when it was invalid.

Phone - Student's main home phone number.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Audit911bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki