Difference between revisions of "Next School Loader"

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__NOTOC__
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'''Use this program to choose the school that the student is being assigned to for the next school year. This will not move the student but only tag them for a specific school. When that specific school does their [[Create New Year Student Master]], and checks "Include Next Year Students", they will be moved to the chosen school.'''
  
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==Menu Location==
  
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'''This document will provide instructions using the Next School Loader. Students can be fast loaded by selecting all students that are being assigned to the same school and then selecting the school or the students may be assigned individually for special cases'''.
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'''Student > Loaders > Next School Loader'''
  
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==Setup Options==
  
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#Select '''Student Master''' on the panel on the left side of the screen.
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[[File:nextschloadersetup4.png]]
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#Under '''Loaders''', select '''Next School Loader'''.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#The next items are not found on the standard setup options document.
 
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#Get next year schools in right window by clicking in the selection box to the left. This box defaults to empty upon opening the setup box.
 
  
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'''Year''' -  For the school year setting, stay in the current school year to mark students for the next school year.
  
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'''Definitions of Column Headers'''
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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:'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.  
  
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::'''The following column headers are not found on the Common Column Headers document.'''
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'''Grade''' - Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade.
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#'''NSch'''--Column for selecting the next school
 
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#'''Value'''--School ID number
 
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#'''Description'''--Name of school
 
  
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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'''Buttons at the bottom of the display'''
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'''Ethnic''' - Leave blank or select all to include all ethnicities.
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:'''Setup'''--This allows you to change the values on the setup box without exiting the program.
 
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:'''Print'''--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
 
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:'''Help'''--This button links to the JCampus video and written instructions.
 
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''To Print this Report'''
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'''Sped:'''
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#Click the '''Print''' button at the bottom of the screen.
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#A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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'''All''' - Select to view all students.
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#The default print option will be '''PDF'''.
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#Click the print button on this popup and a print preview window will appear.  
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'''Sped Only''' - Select to view only Sped students.
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#'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#Click the print icon at the right end of this rectangle. Another print preview will appear.
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'''Non Sped''' - Select to view only non Sped students.
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#Click the print button at the top left to print the report. Close the print preview.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view only 504 students.
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'''Non 504''' - Select to view only non 504 students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view only LEP students.
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'''Non LEP''' - Select to view only non LEP students.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
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'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
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'''Use Next Year Schools''' - Checking this box will populate the right side window with next school year schools. To show '''new''' school(s) for your next school year.   For instance, if you
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"added a new school to your district" for the next school year, it will appear on the list if the box is checked.  Unchecked, the new school will not appear.
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'''Show Out of Zone Based on DMS''' - If DMS is not an active product, then the "Show Out of Zone Based on DMS" checkbox will be disabled.
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'''OK''' - Click to continue
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:nextschloadermain.png]]
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===Column Headers===
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'''Sch''' - Site code of the school in which the student/employee is enrolled
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'''SIDNO''' - Student's identification number
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'''Last Name''' - Student's last name
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'''First Name''' - Student's first name
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'''Middle Name''' - Student's middle name
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'''Grade''' - Student's grade of enrollment
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'''Ethnic''' - Student's race/ethnicity
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'''Gender''' - Student's gender
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'''Homeroom''' - Student's homeroom teacher's name
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'''PAddress 1''' - Student's physical address line 1
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'''PApt/Lot''' - Student's physical address line 2
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'''PCity''' - Student's physical city
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'''NSch''' - Student's next school
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===Column Headers for Right Side===
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'''School''' - School ID number
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'''School Name''' - Name of school
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:next.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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 +
----
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[[Student Master|'''Student Master''' Main Page]]
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 +
----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:24, 15 July 2024

Use this program to choose the school that the student is being assigned to for the next school year. This will not move the student but only tag them for a specific school. When that specific school does their Create New Year Student Master, and checks "Include Next Year Students", they will be moved to the chosen school.

Menu Location

Student > Loaders > Next School Loader

Setup Options

Nextschloadersetup4.png

Year - For the school year setting, stay in the current school year to mark students for the next school year.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Use Next Year Schools - Checking this box will populate the right side window with next school year schools. To show new school(s) for your next school year. For instance, if you "added a new school to your district" for the next school year, it will appear on the list if the box is checked. Unchecked, the new school will not appear.

Show Out of Zone Based on DMS - If DMS is not an active product, then the "Show Out of Zone Based on DMS" checkbox will be disabled.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Nextschloadermain.png

Column Headers

Sch - Site code of the school in which the student/employee is enrolled

SIDNO - Student's identification number

Last Name - Student's last name

First Name - Student's first name

Middle Name - Student's middle name

Grade - Student's grade of enrollment

Ethnic - Student's race/ethnicity

Gender - Student's gender

Homeroom - Student's homeroom teacher's name

PAddress 1 - Student's physical address line 1

PApt/Lot - Student's physical address line 2

PCity - Student's physical city

NSch - Student's next school

Column Headers for Right Side

School - School ID number

School Name - Name of school

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Next.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki