Difference between revisions of "Attendance By Grade"

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Video
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__NOTOC__
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'''This program displays a count of the number of attendance records by school by grade.'''
  
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==Main==
  
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'''These instructions will show you how to generate an attendance by grade for your school.'''
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[[File:attgrademenu.png]]
  
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#Select '''Attendance''' from program area on the left of the screen.
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On the left navigation panel, select '''Attendance''' > '''Count''' > '''Attendance by Grade'''.
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#Select '''Count'''.
 
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#Under Count, select '''Attendance by Grade'''.
 
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#The '''Setup Box''' will appear on the screen.
 
  
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==Setup Options==
  
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'''Setup Box Options'''
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[[File:attendbygradesetup4.png]]
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#Verify '''Year, District, and School'''. These default values are based on your security settings.
 
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#Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of '''Grade''' to select the desired grade level(s) to be included.
 
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#Enter the '''From Date''' using either the month/day/year fields or the calendar icon to the right of the year field.
 
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#Enter the '''To Date''' using either the month/day/year fields or the calendar icon to the right of the year field.
 
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#Select '''Skip Codes'''. These are non-attendance codes that you do not want to be considered for the report. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
 
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#Select whether to show '''Remote Only'''.
 
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#*If your school '''does NOT offer''' any remote classes, this feature does not apply.
 
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#*As a school that '''offers remote classes''', by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
 
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#Click '''Ok''' to move to the next screen.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Screen display information'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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#Each school used in the setup box options will have a summary line with counts of attendance for each grade level at the school.
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#Click the '''Print''' button to print the summary report.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#*A popup will appear with a set of document print options--PDF, XLS, CSV, HTML.  
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#*Click the print button on this popup and a print preview window will appear.  
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'''Grade''' - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.
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#*'''To get the print icon''' on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons.  
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#*Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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#Click on the count for a grade level to get the detail attendance information for each student.
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#*Student Name, school, ID numbers, grade, ethnicity, gender.
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'''Skip Codes''' - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all '''E''' and '''P''' codes. Once you add a
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#*Total days, check out code and time, check in code and time, doctor code and reason.
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code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you
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#Click the '''Print''' button to print the detail report.
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must also select 04, 11, 34, 37, 40, 42, 45, and 47.
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#*Use the print instructions above for printing the summary report.
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#Repeat the cell click to print attendance detail for other grades.
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'''Only Count Full Day Absences''' - Selecting this option will only count full day absences.
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'''Show Remote Scheduled''' - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''Print Break on Homeroom''' -  This option will create a print break based on the homeroom order only.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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Click on the count per a grade level column to get the detailed attendance information for each student.
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==Main==
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[[File:attendbygrmain1.png]]
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===Column Headers===
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'''School Name''' - Name of school
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'''Sch''' - School site number
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'''Pre-K - 8th Grades''' - Total number of absences for each grade
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'''Total''' - Number of days of absence
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'''Enroll''' - Number of students enrolled in school
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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'''When the user click's on a number the user will see the "Student Information" box below.'''
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[[File:attendbygrmain2.png]]
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===Column Headers===
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'''Last Name''' - Student's last name.
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'''First Name''' - Student's first name.
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'''Middle Name''' - Student's middle name.
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'''School''' - Student's school of attendance.
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'''SIDNO''' - Student's school identification number.
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'''Grade''' - Student's grade of enrollment.
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'''Homeroom''' - Student's homeroom.
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'''Gender''' - Student's gender.
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'''Ethnic''' - Student's ethnicity.
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'''Days''' - Days absent.
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'''CO Time''' - Student's check out time.
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'''CO Code''' - Student's check out code.
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'''CO Excuse''' - Student's check out excuse.
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'''CI Time''' - Student's check in time.
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'''CI Code''' - Student's check in code.
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'''CI Excuse''' - Student's check in excuse.
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'''CI Reason''' - Student's check in reason.
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'''DrCd''' - Doctor's note code.
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'''Dr Reason''' - Doctor's note code reason.
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'''Rec Date''' - Record date.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:attgradebottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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'''[[Standard Print Options | Print]]''' - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Attendance|'''Attendance''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 07:04, 8 May 2023

This program displays a count of the number of attendance records by school by grade.

Main

Attgrademenu.png

On the left navigation panel, select Attendance > Count > Attendance by Grade.

Setup Options

Attendbygradesetup4.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave the field blank if all grade levels are to be included. Otherwise, choose the desired grade.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Skip Codes - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all E and P codes. Once you add a code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.

Only Count Full Day Absences - Selecting this option will only count full day absences.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

Print Break on Homeroom - This option will create a print break based on the homeroom order only.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Click on the count per a grade level column to get the detailed attendance information for each student.

Main

Attendbygrmain1.png

Column Headers

School Name - Name of school

Sch - School site number

Pre-K - 8th Grades - Total number of absences for each grade

Total - Number of days of absence

Enroll - Number of students enrolled in school

To find definitions of commonly used column headers, follow this link: Common Column Headers.

When the user click's on a number the user will see the "Student Information" box below.

Attendbygrmain2.png

Column Headers

Last Name - Student's last name.

First Name - Student's first name.

Middle Name - Student's middle name.

School - Student's school of attendance.

SIDNO - Student's school identification number.

Grade - Student's grade of enrollment.

Homeroom - Student's homeroom.

Gender - Student's gender.

Ethnic - Student's ethnicity.

Days - Days absent.

CO Time - Student's check out time.

CO Code - Student's check out code.

CO Excuse - Student's check out excuse.

CI Time - Student's check in time.

CI Code - Student's check in code.

CI Excuse - Student's check in excuse.

CI Reason - Student's check in reason.

DrCd - Doctor's note code.

Dr Reason - Doctor's note code reason.

Rec Date - Record date.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Attgradebottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Attendance Main Page

JCampus Main Page

Retrieved from EDgear Wiki