Difference between revisions of "Discipline Frequency Report"

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'''This report will show you counts and graphing in of discipline in schools.'''
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'''This report will provide the user the counts and graphing of discipline in schools.'''
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__NOTOC__
 
__NOTOC__
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====Video====
 
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[[media:DI-Frequency.mov|Discipline Frequency Video]]
 
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==Menu Location==
 
==Menu Location==
  
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[[File:mb255.png]]
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'''Discipline > Trends > Discipline Frequency Report'''
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'''On the left navigation panel select Discipline > Trends > Discipline Frequency Report.'''
 
  
 
==Setup Options==
 
==Setup Options==
  
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[[File:mb256.png]]
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[[File:disctrends3.png]]
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
 +
 
 +
'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
 +
 
 +
'''Grade''' - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
 +
'''Students''' - This will generate a list of students to select from.
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 +
'''Team''' - Leave blank if all teams are to be included into the report.  Otherwise, choose the desired team(s).
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Click in the field to the right of Grade to select the desired grade level(s) to be included. Leave the field blank if all grade levels are to be included.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.
  
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
 +
 
 +
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
 
'''Date From''' - This is the start date of the information being retrieved.
 
'''Date From''' - This is the start date of the information being retrieved.
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'''Date To''' - This is the end date of the information being retrieved.
 
'''Date To''' - This is the end date of the information being retrieved.
  
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'''Show'''  
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'''Show:'''  
 +
 
 
*'''Actions''' will create a report listing the number of students and the number of referrals for each administrative action code on the “Admin” page
 
*'''Actions''' will create a report listing the number of students and the number of referrals for each administrative action code on the “Admin” page
  
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*'''Day''' and '''Month''' graphs will look the same, but “Day” will show in the chart the number of referrals per day per month
 
*'''Day''' and '''Month''' graphs will look the same, but “Day” will show in the chart the number of referrals per day per month
  
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*'''DoW''' will create a report listing the number of students receiving a referral and the number of referrals created during each day of the week
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*'''DoW''' will create a report listing the number of students receiving a referral and the number of referrals created during each day of the week.
  
 
*'''Administrator''' will create a report of administrators and the number of referrals that have been handled.
 
*'''Administrator''' will create a report of administrators and the number of referrals that have been handled.
  
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'''Special Ed'''
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*'''Teacher Actions''' will create a report listing the number of students receiving a referral and the number of referrals created by the teacher.
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*'''All''' - Select to view all students.  
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*'''Sped Only''' - Select to view sped only students.
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'''Sped:'''
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*'''Non Sped''' - Select to see non sped students.
 
  
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'''504'''
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'''All''' - Select to view all students.
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*'''All''' - Select to view all students.
 
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*'''504 Only''' - Select to view sped only students.
 
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*'''Non 504''' - Select to see non sped students.
 
  
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'''PBIS'''
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'''Sped Only''' - Select to view only Sped students.
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*'''All''' - Select this option to see all major and minor discipline.
 
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*'''Major''' - Select this option to see only major discipline.
 
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*'''Minor''' - Select this option to see only minor discipline.
 
  
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'''Referral Type'''
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'''Non Sped''' - Select to view only non Sped students.
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*'''Regular''' - Select this to see see in house school discipline.
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−
*'''Bus''' - Select this to see bus discipline.
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'''504:'''
 +
 
 +
'''All''' - Select to view all students.
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 +
'''504 Only''' - Select to view only 504 students.
 +
 
 +
'''Non 504''' - Select to view only non 504 students.
 +
 
 +
'''LEP:'''
 +
 
 +
'''All''' - Select to view all students.
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 +
'''LEP Only''' - Select to view only LEP students.
 +
 
 +
'''Non LEP''' - Select to view only non LEP students.
 +
 
 +
'''PBIS:'''
 +
 
 +
'''All''' - Select this option to see all major and minor discipline.
 +
 
 +
'''Major''' - Select this option to see only major discipline.
 +
 
 +
'''Minor''' - Select this option to see only minor discipline.
 +
 
 +
'''Referral Type:''' - There is not an "All" option here because bus referrals and regular referrals use two different sets of codes. Due to this, the user would not be able to list them all on a single list and would need to switch between the two settings to see all.
 +
 
 +
'''Regular''' - Select this to see see in house school discipline.
 +
 
 +
'''Bus''' - Select this to see bus discipline.
  
 
'''Primary Inc/Act Only''' - Select this to only include the primary actions (the first incident listed) taken or the primary incidences only in the counts.  Leave unchecked to include all actions taken and incidences.  
 
'''Primary Inc/Act Only''' - Select this to only include the primary actions (the first incident listed) taken or the primary incidences only in the counts.  Leave unchecked to include all actions taken and incidences.  
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'''Only referrals from selected schools''' - Select this to only show referrals from the school(s) chosen at the top of the set up box. Uncheck to see the referral count for all schools that student has received.
 
'''Only referrals from selected schools''' - Select this to only show referrals from the school(s) chosen at the top of the set up box. Uncheck to see the referral count for all schools that student has received.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''OK''' - Click to continue.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
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[[File:mb257.png]]
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[[File:disctrendsmain2.png]]
  
 
===Column Headers===
 
===Column Headers===
  
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*'''Code''' - Code number
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'''Code''' - Code number
  
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*'''Description''' - Code number
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'''Description''' - Code number
  
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*'''#Ref''' - Number of referrals that contain the specified code.
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'''#Ref''' - Number of referrals that contain the specified code.
  
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*'''#Stu''' - Number of students that have referrals with the specified code.
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'''#Stu''' - Number of students that have referrals with the specified code.
  
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*'''Avg''' - Average number of referrals that contain the specified code.
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'''Avg''' - Average number of referrals that contain the specified code.
  
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*'''%Per''' - Percentage of the student body that have referrals with the specified code.
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'''%Per''' - Percentage of the student body that have referrals with the specified code.
  
 
On the right is a graph displaying, by default, the number of referrals per code.
 
On the right is a graph displaying, by default, the number of referrals per code.
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Located on the bottom of the graph is a set of buttons:
 
Located on the bottom of the graph is a set of buttons:
  
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*'''Pie''' will change the graph from a bar graph to a pie graph
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'''Pie''' will change the graph from a bar graph to a pie graph
  
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*'''Ref''' will change the graph to show by referrals per code
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'''Ref''' will change the graph to show by referrals per code
  
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*'''Stu''' will change the graph to show by student per code
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'''Stu''' will change the graph to show by student per code
  
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*'''Freq''' will change the graph to show by average student per code
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'''Freq''' will change the graph to show by average student per code
  
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*'''%''' will change the graph to show by percentage of the student body per code
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'''%''' will change the graph to show by percentage of the student body per code
  
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*'''Act''' - This will change the graph to show the number of referrals per actions code.
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'''Act''' - This will change the graph to show the number of referrals per actions code.
  
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*'''Hear''' - This will change the graph to show the number of referrals per hearing code.
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'''Hear''' - This will change the graph to show the number of referrals per hearing code.
  
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*'''Inc''' - This will change the graph to show the number of referrals per incidents code.
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'''Inc''' - This will change the graph to show the number of referrals per incidents code.
  
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*'''SIS''' - This will change the graph to show the number of referrals per SIS incidents code.
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'''SIS''' - This will change the graph to show the number of referrals per SIS incidents code.
  
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*'''Loc''' - This will change the graph to show the number of referrals per location code.
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'''Loc''' - This will change the graph to show the number of referrals per location code.
  
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*'''Mon''' - This will change the graph to show the number of referrals per month code.
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'''Mon''' - This will change the graph to show the number of referrals per month code.
  
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*'''Time''' - This will change the graph to show the number of referrals per time code.
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'''Time''' - This will change the graph to show the number of referrals per time code.
  
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*'''Staff''' - This will change the graph to show the number of referrals per staff.
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'''Staff''' - This will change the graph to show the number of referrals per staff.
  
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*'''Day''' - This will change the graph to show the number of referrals per day code.
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'''Day''' - This will change the graph to show the number of referrals per day code.
  
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*'''DoW''' - This will change the graph to show the number of referrals per day of the week.
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'''DoW''' - This will change the graph to show the number of referrals per day of the week.
 +
 
 +
'''Admin''' - This will change the graph to show the number of referrals handled by each administrator.
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 +
'''T Act''' - Change to teacher actions.
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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*'''Admin''' - This will change the graph to show the number of referrals handled by each administrator.
 
  
 
The chart that displays on the left are codes that are the statics to the option selected on the setup box by “Show” and the number of referrals, students, averages number of referrals, and percentage of the student body associated with each code.  Click on one of the numbers and a detail box pops up.
 
The chart that displays on the left are codes that are the statics to the option selected on the setup box by “Show” and the number of referrals, students, averages number of referrals, and percentage of the student body associated with each code.  Click on one of the numbers and a detail box pops up.
  
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[[File:dfrdetail.png]]
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[[File:discfreqrepdetailrep.png]]
  
 
===Column Headers===
 
===Column Headers===
  
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'''RSch''' - Student's school where referral was recorded
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'''RSch''' - Student's school where referral was recorded.
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 +
'''R School Name''' - Full name of student's school where referral was recorded.
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 +
'''SIDNO''' - Student's identification number.
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 +
'''Name''' - Student's name.
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 +
'''Grade''' Grade level of the student.
  
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'''SIDNO''' - Student's identification number
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'''Special Codes''' - Special codes of the student.
  
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'''Name''' - Student's name
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'''ESch''' - Student's school of enrollment.
  
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'''ESch''' - Student's school of enrollment
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'''Eth''' - Student's race/ethnicity.
  
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'''Eth''' - Student's race/ethnicity
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'''Gender''' - Student's gender.
  
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'''Gen''' - Student's gender
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'''Ref#''' - Student's referral number.
  
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'''Ref#''' - Student's referral number
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'''P Inc''' - Primary incident code.
  
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'''P Inc''' - Primary incident code
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'''Inc 1 Desc''' - Primary incident description.
  
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'''Inc 1 Desc''' - Primary incident description
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'''P Act''' - Primary action code.
  
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'''P Act''' - Primary action code
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'''Action 1 Desc''' - Primary action description.
  
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'''Action 1 Desc''' - Primary action description
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'''Type''' - Referral type (major/minor).
  
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'''Type''' - Referral type (major/minor)
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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[[File:sch9.png]]
 
[[File:sch9.png]]
  
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'''Setup''' - This takes you to the Setup options that can be changed to view a different set of students.
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'''Setup''' - Click to go back to the Setup box.
 +
 
 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
 
 +
 
 +
'''Q & A'''
 +
 
 +
'''Q''' - Which report would show how many ODRs?
 +
 
 +
'''A''' - The Discipline Frequency Report should help you with the ODR report. Make sure you select PBIS: Major in the setup box. The total will be at the bottom on the left side of the screen.
 +
 
 +
 
 +
 
 +
'''Q''' - Why does the [[Referral Detail List]] Report summary not match the '''Discipline Frequency Report''' summary?
 +
 
 +
'''A''' - The Discipline Frequency Report is only showing regular discipline records. They do not include Bus referrals.  The Detail List shows both.
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
−
'''Help''' - This takes you to written instructions and instructional videos.
 
  
  

Latest revision as of 14:29, 30 October 2024

This report will provide the user the counts and graphing of discipline in schools.

Menu Location

Discipline > Trends > Discipline Frequency Report

Setup Options

Disctrends3.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Students - This will generate a list of students to select from.

Team - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team(s).

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Date From - This is the start date of the information being retrieved.

Date To - This is the end date of the information being retrieved.

Show:

  • Actions will create a report listing the number of students and the number of referrals for each administrative action code on the “Admin” page
  • Hearings will create a report listing the number of students and the number of referrals for each hearing result code on the “Hearings” page
  • Incidents will create a report listing the number of students and the number of referrals for each incident code on referral page 1
  • SISIncidents will create a report listing the number of students and the number of referrals for each SIS incident code that is on the Admin page for suspensions and corporal punishments
  • Locations will create a report listing the number of students and the number of referrals for each Location code that is on the referral page 1
  • Month will create a report listing the number of students receiving a referral and the number of referrals created during each month
  • Time will create a report listing the number of students receiving a referral and the number of referrals created during each hour of the day
  • Staff will create a report listing the number of students receiving a referral and the number of referrals created by staff member
  • Day and Month graphs will look the same, but “Day” will show in the chart the number of referrals per day per month
  • DoW will create a report listing the number of students receiving a referral and the number of referrals created during each day of the week.
  • Administrator will create a report of administrators and the number of referrals that have been handled.
  • Teacher Actions will create a report listing the number of students receiving a referral and the number of referrals created by the teacher.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

PBIS:

All - Select this option to see all major and minor discipline.

Major - Select this option to see only major discipline.

Minor - Select this option to see only minor discipline.

Referral Type: - There is not an "All" option here because bus referrals and regular referrals use two different sets of codes. Due to this, the user would not be able to list them all on a single list and would need to switch between the two settings to see all.

Regular - Select this to see see in house school discipline.

Bus - Select this to see bus discipline.

Primary Inc/Act Only - Select this to only include the primary actions (the first incident listed) taken or the primary incidences only in the counts. Leave unchecked to include all actions taken and incidences.

Run for - If students live on campus, referrals may be given outside of normal class times so Run For allows the report to be run with only referrals generated outside normal class times, only inside normal class times, or all.

Include Remote Scheduled - Select this to include students that are remotely scheduled from other schools.

Only referrals from selected schools - Select this to only show referrals from the school(s) chosen at the top of the set up box. Uncheck to see the referral count for all schools that student has received.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Disctrendsmain2.png

Column Headers

Code - Code number

Description - Code number

#Ref - Number of referrals that contain the specified code.

#Stu - Number of students that have referrals with the specified code.

Avg - Average number of referrals that contain the specified code.

%Per - Percentage of the student body that have referrals with the specified code.

On the right is a graph displaying, by default, the number of referrals per code.

Located on the bottom of the graph is a set of buttons:

Pie will change the graph from a bar graph to a pie graph

Ref will change the graph to show by referrals per code

Stu will change the graph to show by student per code

Freq will change the graph to show by average student per code

% will change the graph to show by percentage of the student body per code

Act - This will change the graph to show the number of referrals per actions code.

Hear - This will change the graph to show the number of referrals per hearing code.

Inc - This will change the graph to show the number of referrals per incidents code.

SIS - This will change the graph to show the number of referrals per SIS incidents code.

Loc - This will change the graph to show the number of referrals per location code.

Mon - This will change the graph to show the number of referrals per month code.

Time - This will change the graph to show the number of referrals per time code.

Staff - This will change the graph to show the number of referrals per staff.

Day - This will change the graph to show the number of referrals per day code.

DoW - This will change the graph to show the number of referrals per day of the week.

Admin - This will change the graph to show the number of referrals handled by each administrator.

T Act - Change to teacher actions.

To find definitions of commonly used column headers, follow this link: Common Column Headers.


The chart that displays on the left are codes that are the statics to the option selected on the setup box by “Show” and the number of referrals, students, averages number of referrals, and percentage of the student body associated with each code. Click on one of the numbers and a detail box pops up.

Discfreqrepdetailrep.png

Column Headers

RSch - Student's school where referral was recorded.

R School Name - Full name of student's school where referral was recorded.

SIDNO - Student's identification number.

Name - Student's name.

Grade Grade level of the student.

Special Codes - Special codes of the student.

ESch - Student's school of enrollment.

Eth - Student's race/ethnicity.

Gender - Student's gender.

Ref# - Student's referral number.

P Inc - Primary incident code.

Inc 1 Desc - Primary incident description.

P Act - Primary action code.

Action 1 Desc - Primary action description.

Type - Referral type (major/minor).

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Sch9.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Q & A

Q - Which report would show how many ODRs?

A - The Discipline Frequency Report should help you with the ODR report. Make sure you select PBIS: Major in the setup box. The total will be at the bottom on the left side of the screen.


Q - Why does the Referral Detail List Report summary not match the Discipline Frequency Report summary?

A - The Discipline Frequency Report is only showing regular discipline records. They do not include Bus referrals. The Detail List shows both.



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