Difference between revisions of "Schedule tab"

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'''Create Option Groups and Schedule Builds'''
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'''Create Option Groups and Schedule Builds'''  
  
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[[File:schedulemain1.png]]
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Consistency in reporting settings across Student and Staff data is crucial. Using the same schedule settings for both prevents errors. Simplifying Schedule Builds by using fewer Option Groups can make the process easier. It's recommended to use one Option Group and one Schedule Build rather than multiple overlapping schedules.
  
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'''Option Groups''' are simply a way of organizing a name with needed settings on each of the Student, Transcript and Staff tabs.
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[[File:edlinkrepmain2.png]]
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#Click the "+" under the options group table.
+
 
 +
'''Option Groups''' are simply a way of organizing a name with chosen settings on each of the Student, Transcript and Staff tabs.
 +
#Click the "+" under the Option Groups table.
 
#Enter a name and a description.
 
#Enter a name and a description.
−
#Click "Save"
+
#Click the  "Save" button in the popup 'Save Option Group' window to have it appear in a row.
 
#Click on the "-" for deleting after having chosen the option that needs to be deleted.
 
#Click on the "-" for deleting after having chosen the option that needs to be deleted.
 +
 +
 
'''Schedule Builds'''
 
'''Schedule Builds'''
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#Create/Choose a schedule using the days of the week for automatic files to be built and sent.
+
#Create/Choose a schedule using the Start/End Dates and the days of the week for files to be built and sent automatically.
 +
#Click the  "Save" button in the popup 'Save Schedule' window to have it appear in a row.
 +
 
 +
 
 +
'''File Options'''
 +
 
 +
:'''SFTP User''' - This is the user name to access the SFTP server and should be already defaulted as setup by the user's IT department.
 +
:'''SFTP Pass''' - This is the password to access the SFTP server that comes from PowerSchool.  The user should only have to enter and Save  (button at the bottom of the page) the [[EDLink SFTP password]] to access the SFTP server in order to drop files to the PowerSchool SFTP for loading into EDLink 360. If updates are needed, email PowerSchool support. Note that this is NOT the same as the EDLink [[Dashboard password]].
 +
:'''EDLink URL''' - This is the URL of the EDLink STTP server and should be already defaulted as setup by the user's IT department.
 +
:'''JDrive Folder'''
 +
:#Storing the file in JDrive is not required and is only for the user's convenience of storing the file for reading, etc. Putting a file in the JDrive does not send the file to EDLink.
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:#Click the field next to "JDrive Folder" and create a folder called "EDLink".
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:#Single left click on the new "EDLink" folder and click the "Choose" button.
 +
:#Click the "Save" button at the bottom of the page.
  
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'''Add SFTP and URL Settings'''
 
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:'''SFTP User''' - This is the user name to access the SFTP server. This should be already defaulted as setup by the IT department.
 
−
:'''SFTP Pass''' - This is the password to access the SFTP server.  The user should only have to enter the SFTP password to access the SFTP server. Click "Save".
 
−
:'''EDLink URL''' - This is the URL of the EDLink STTP server.  This should be already defaulted as setup by the IT department.
 
  
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'''Select JDrive Folder'''
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=='''Example to Build a Manual or Scheduled File to Go to EDLink for State Reporting'''==
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#Click the field next to "JDrive Folder" and create a folder called "EDLink".
+
#Go to the Option Groups and select options for '''Student (SIS)''', '''Transcripts (STS)''' and/or '''Staff (PEP)''' before building a file set.
−
#Single left click on the new "EDLink" folder and click the "Choose" button.
+
#Click the '''Save''' button on each tab to save the Option Group settings.
−
#Click "Save"
+
#Once done, go to the "Schedule" tab and click '''Build''', choose the correct Option and click on GO! button. This will '''only''' build the file.
 +
#Once complete, click the '''Send''' button to send the file to EDLink and you will be done. You just need to click the '''Send''' button if you want to '''manually''' send the file now. NOTE that the Send button will sftp the last file set built.
 +
#The '''scheduled''' builds will send once the files are through building, and then use the dates and times saved on the Schedule tab, per Option Groups.
 +
#It can take anywhere from 5-50 minutes to complete.
 +
#Files are extracted and loaded to the PowerSchool sFTP, then to the EDLink 360 data warehouse.
 +
#At 7pm nightly, EDLink will pick up the files and start processing the most recent file built whether it was a '''scheduled''' build or a '''manual''' build. '''Scheduled''' builds are automatically built and then sent at 4pm.
 +
#File results should be posted to the EDLink dashboards the next day by 7:00 am.
  
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'''Build Files'''
 
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#Once you create a Option Group and add settings to it, you can build the files.
 
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#Go to the Student, Transcript and Staff tabs first to add settings to the Option Group before building a file set.
 
−
#Choose an Option Group.
 
−
#Click "Go!"
 
  
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'''Status'''
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'''Status''' - Click Status to see the Task Status window displaying the current file build status(es).
  
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Click Status to see the current build status.
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:'''Current''' tab shows the jobs in progress or to be done with the following statues. Clicking on the Current tab will automatically refresh, giving you information about the processing. After the file has finished processing, the Current tab screen will be blank.
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'''Current''' tab shows jobs in progress or to be done. Clicking on the Current tab will automatically refresh, giving you information about the processing.
 
 
:*'''Pending''' - This status indicates that the file is waiting to process.
 
:*'''Pending''' - This status indicates that the file is waiting to process.
 
:*'''Start''' - This status indicates that the file is gathering the records to process.
 
:*'''Start''' - This status indicates that the file is gathering the records to process.
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:*'''Running''' - This status indicates that the file is processing. There will be a progress bar and a Report: current date/clock time
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:*'''Running''' - This status indicates that the file is processing. There will be a progress bar and a Report: current date/clock time.
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*After the file has finished processing, the Current tab screen will be blank.
+
:'''Completed''' tab shows completed jobs and will display columns of information about the files that have been built.  The user can click anywhere on the rows of the completed jobs to see and also print errors or warnings. These are Send and Build errors. Check the '''Print By School'''  to have different schools printed on separate pages.
 +
:*'''siEDLinklLogic xx.xx.xx''' - This is the program name that is being used with the version (xx.xx.xx) number of the program.
 +
:*'''Progress Bar''' - This shows the number of completed records processed.
 +
:*'''Status''' - The status will always be Finish.
 +
:*'''Report: date/time''' - This information will be used to identify which file(s) you must use when submitting for state reporting.
 +
:*'''Start''' and '''Finish''' - This is the date and time of starting and finishing the task.
  
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*'''Complete''' tab shows completed jobs.
 
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*You can click on the completed jobs to see errors or warnings.
 
  
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'''Send Files'''
 
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*Click Send once files are built.
 
  
  
 +
----
 +
[[LA EDLink Reporting|'''LA EDLink Reporting''']]
 +
 +
[[Required Reporting|'''Required Reporting''']]
  
−
[[LA EDLink Reporting|'''LA EDLink Reporting''' Main Page]]
 
−
----
 
−
[[Required Reporting|'''Required Reporting''' Main Page]]
 
−
----
 
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 15:02, 21 October 2024

Create Option Groups and Schedule Builds

Consistency in reporting settings across Student and Staff data is crucial. Using the same schedule settings for both prevents errors. Simplifying Schedule Builds by using fewer Option Groups can make the process easier. It's recommended to use one Option Group and one Schedule Build rather than multiple overlapping schedules.

Edlinkrepmain2.png

Option Groups are simply a way of organizing a name with chosen settings on each of the Student, Transcript and Staff tabs.

  1. Click the "+" under the Option Groups table.
  2. Enter a name and a description.
  3. Click the "Save" button in the popup 'Save Option Group' window to have it appear in a row.
  4. Click on the "-" for deleting after having chosen the option that needs to be deleted.


Schedule Builds

  1. Create/Choose a schedule using the Start/End Dates and the days of the week for files to be built and sent automatically.
  2. Click the "Save" button in the popup 'Save Schedule' window to have it appear in a row.


File Options

SFTP User - This is the user name to access the SFTP server and should be already defaulted as setup by the user's IT department.
SFTP Pass - This is the password to access the SFTP server that comes from PowerSchool. The user should only have to enter and Save (button at the bottom of the page) the EDLink SFTP password to access the SFTP server in order to drop files to the PowerSchool SFTP for loading into EDLink 360. If updates are needed, email PowerSchool support. Note that this is NOT the same as the EDLink Dashboard password.
EDLink URL - This is the URL of the EDLink STTP server and should be already defaulted as setup by the user's IT department.
JDrive Folder
  1. Storing the file in JDrive is not required and is only for the user's convenience of storing the file for reading, etc. Putting a file in the JDrive does not send the file to EDLink.
  2. Click the field next to "JDrive Folder" and create a folder called "EDLink".
  3. Single left click on the new "EDLink" folder and click the "Choose" button.
  4. Click the "Save" button at the bottom of the page.


Example to Build a Manual or Scheduled File to Go to EDLink for State Reporting

  1. Go to the Option Groups and select options for Student (SIS), Transcripts (STS) and/or Staff (PEP) before building a file set.
  2. Click the Save button on each tab to save the Option Group settings.
  3. Once done, go to the "Schedule" tab and click Build, choose the correct Option and click on GO! button. This will only build the file.
  4. Once complete, click the Send button to send the file to EDLink and you will be done. You just need to click the Send button if you want to manually send the file now. NOTE that the Send button will sftp the last file set built.
  5. The scheduled builds will send once the files are through building, and then use the dates and times saved on the Schedule tab, per Option Groups.
  6. It can take anywhere from 5-50 minutes to complete.
  7. Files are extracted and loaded to the PowerSchool sFTP, then to the EDLink 360 data warehouse.
  8. At 7pm nightly, EDLink will pick up the files and start processing the most recent file built whether it was a scheduled build or a manual build. Scheduled builds are automatically built and then sent at 4pm.
  9. File results should be posted to the EDLink dashboards the next day by 7:00 am.


Status - Click Status to see the Task Status window displaying the current file build status(es).

Current tab shows the jobs in progress or to be done with the following statues. Clicking on the Current tab will automatically refresh, giving you information about the processing. After the file has finished processing, the Current tab screen will be blank.
  • Pending - This status indicates that the file is waiting to process.
  • Start - This status indicates that the file is gathering the records to process.
  • Running - This status indicates that the file is processing. There will be a progress bar and a Report: current date/clock time.
Completed tab shows completed jobs and will display columns of information about the files that have been built. The user can click anywhere on the rows of the completed jobs to see and also print errors or warnings. These are Send and Build errors. Check the Print By School to have different schools printed on separate pages.
  • siEDLinklLogic xx.xx.xx - This is the program name that is being used with the version (xx.xx.xx) number of the program.
  • Progress Bar - This shows the number of completed records processed.
  • Status - The status will always be Finish.
  • Report: date/time - This information will be used to identify which file(s) you must use when submitting for state reporting.
  • Start and Finish - This is the date and time of starting and finishing the task.



LA EDLink Reporting

Required Reporting

JCampus Main Page

Retrieved from EDgear Wiki