Difference between revisions of "State ID Loader"

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__NOTOC__
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This program will import a state ID number file from the Louisiana Department of Education. These numbers will be imported into the SASID field in Student Master.
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'''This program will import a state ID number file from the Louisiana Department of Education (Instructions can be found at the end of this document). These numbers will be imported into the SASID field in Student Master.'''
  
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[[File:idmenu.png]]
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==Menu Location==
  
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'''On the left navigation panel select Student Master > Loaders> State ID Loader'''.
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'''Student > Loaders> State ID Loader'''
  
 
==Setup Options==
 
==Setup Options==
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[[File:idsetup.png]]
  
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[[File:idsetup.png]]
 
  
 
'''Year''' - Defaults to the current year.  A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year.  A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
 
'''File''' - Click on Choose File and select the file that was downloaded from the state site.
 
'''File''' - Click on Choose File and select the file that was downloaded from the state site.
 
   
 
   
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'''OK''' - CLick to continue.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: '''[[Standard Setup Options]]'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]]
  
 
==Main==
 
==Main==
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'''State ID Num''' - Student's State Identification Number
 
'''State ID Num''' - Student's State Identification Number
  
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To find definitions of commonly used column headers follow this link:  '''[[Common Column Headers]]'''.
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To find definitions of commonly used column headers follow this link:  [[Common Column Headers]].
  
 
==Bottom==
 
==Bottom==
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[[File:idbottom.png]]
 
[[File:idbottom.png]]
  
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'''Setup''' - The user may change the settings previously selected for running the program
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print''' - To find the print instructions follow this link:  '''[[Standard Print Options]]'''
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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'''Help''' - Takes you to the Help website for written instructions and instructional videos.
 
  
  
  
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===Obtain the State ID File From LA DOE SIS===
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[[Student Master|'''Student Master''' Main Page]]
 
  
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[[WebPams|'''JCampus''' Main Page]]
 
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The '''State ID Loader''' will import a state ID number file from the Louisiana Department of Education.  The student's state ID number is brought into the '''State ID''' field of the '''Student Master''' screen.
 
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:[[File:StateID stumaster.png]]
 
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===Obtain the State ID File From LA DOE SIS===
 
 
# Go to the Louisiana DOE SIS reporting site.
 
# Go to the Louisiana DOE SIS reporting site.
 
# Click the '''File''' tab at the top.
 
# Click the '''File''' tab at the top.
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#*[[File:SIS DOE StateID.png]]
 
#*[[File:SIS DOE StateID.png]]
  
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===Importing State ID File SISFO4 into JCampus===
 
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#In the left navigation panel, click '''Student Master'''.
 
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#Click '''Loaders''' to expand the Loaders listing of programs.
 
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#Click '''State ID Loader'''.  A setup box will appear.
 
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#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
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#The next items are not found on the standard setup options document.
 
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#*For '''File''', click in the cell to the right labeled ''Choose File''.
 
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#*A file browsing window will appear.  Browse to where the SISFO4 - Enrollment Derivation Extract file was placed on your computer.
 
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#Select the file, then click '''OK'''.
 
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#You will be returned to the setup box. 
 
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#Click '''OK''' to process the file.
 
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#*[[File:Testing ID choosefile.png]]
 
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#You will get the list of students and their State ID as a result. If there are any processing errors you will receive a popup with the errors.
 
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#If a listing of students with '''State ID''' is desired, go to '''Student Master''' > '''Lists''' to run the '''[[Testing List]]''' report.
 
  
  

Latest revision as of 14:16, 7 October 2024

This program will import a state ID number file from the Louisiana Department of Education (Instructions can be found at the end of this document). These numbers will be imported into the SASID field in Student Master.

Menu Location

Student > Loaders> State ID Loader

Setup Options

Idsetup.png


Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

File - Click on Choose File and select the file that was downloaded from the state site.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options

Main

Idmain.png

Column Headers

Last Name - Student's Last Name

First Name - Student's First Name

Middle Name - Student's Middle Name

Suffix - Student's Generational Suffix

SIDNO - Student Identification Number

State ID Num - Student's State Identification Number


To find definitions of commonly used column headers follow this link: Common Column Headers.

Bottom

Idbottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Obtain the State ID File From LA DOE SIS

  1. Go to the Louisiana DOE SIS reporting site.
  2. Click the File tab at the top.
  3. Click on the SISF04 - Enrollment Derivation Extract.
  4. Make sure you choose the most recent processing period.
  5. Be sure you check the Create Comma Separated Value Records box.
  6. Save it to your hard drive.
  7. The SASID is a 10 digit number found toward the end of the file.
    • SIS DOE StateID.png


Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki