Suspensions

This program will give information concerning Suspensions and in-school suspensions for the school, mainly SPED students.

Menu Location

Special Education > Reports > Suspensions

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Custom Codes - Select Custom Codes created in the Custom Code Management to filter the student list.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Exceptionality - This cell will show the exceptionalities for the students. By leaving the cell blank all exceptionalities will be chosen. If the user needs specific exceptionalities, click in the cell and make one or more choices by clicking in the square to the left of the exceptionality.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Report - The user can click in this box to select a report that was previously created.

Out-Of-School Suspensions - Lists the students with Out-of-School Suspensions

Out-of-School Expulsions - Lists the students with Out-of-School Expulsions

In-School Suspensions - Lists the students with In-School Suspensions

In-School Expulsions - Lists the students with In-School Expulsions

Discipline Referrals - Lists the students with Discipline Referrals

Bus Suspensions - Lists the students with Bus Suspensions

Include Reg. Ed. Students - Regular ed students will be included in all of the selected suspensions, expulsions, referrals.

Show students with 4 or more days of suspensions - Lists all students with 4 or more days of suspensions.

Number of Suspensions - Lists the number of suspensions. This field will be disabled unles the user selects OOS, ISS, or Bus.

Number of Days Suspended - This option limits the suspension records to only those that have at least the selected number of days suspended.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Susp/Exp Summary

Column Headers

Student Name - Name of the student

Sch - School at which the student is enrolled

Sped - Indicated if the student is SpEd*ISS-Total number of in-school suspensions

ISS - Total number of in-school suspensions

OSS - Total number of out-of-school suspensions

ISE - Total number of in-school expulsions

OSE - Total number of out-of-school expulsions

D-ISS - Number days in "In School Suspension

D-ISE - Number of days in "In School Expulsion"

D-OSS - Number of days in "Out of School Suspension"

D-OSE - Number of days in "Out of School Expulsion"

Susp - Number of suspensions

D-Susp - Total number of days under suspension

Exp - Number of expulsions

D-Exp - Total number of days under expulsion

Bus - Total Bus suspensions

D-Bus - Days suspended from bus

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Susp/Esp Details

Column Headers

Student Name - Name of the student

Sch - School at which the student is enrolled

Sped - Indicated if the student is SpEd

GD - Grade of student

Eth - Ethnicity of student

Gen - Gender of student

Birth Date - DOB of

Age - Age of student

Except - Student`s exceptionality

IS - Placement/Service Determination

Incident Code - Code of the incident

Action Type - Type of action taken by administration

On Date - Date of the incident

Start - Start date of the suspension or expulsion

End - End date of the suspension or expulsion

Days - Number of days for the suspension or expulsion

Susp by Site and Grade

Column Headers

School - School where the suspension or expulsion happened

-1 thru 99 - Numbers across the top represents the grade of the student that received the suspension or expulsion.

Incident Codes

Incident Codes - A list of descriptions and codes used in the discipline system

Bottom

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Pivot- Creates a user defined count based on the data in the main table. Click on Pivot and a Suspension by Look up box populates.

This Suspension box gives the user a count of everything that is under the green tabs at the bottom of the data screen.

The user can make selection(s) by clicking on the drop down arrow and making a selection to give a count.

The user may use up to four choices and then click OK to run this program or Cancel to clear the program.

Save - Click save first and a box will appear to name the report. Then click to save the report.

Report - The user can click in this box to select a report that was previously created.

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