Difference between revisions of "Set up scanning"
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| − | Location Scanning Setup | + | ==Location Scanning Setup== |
| − | Location Scanning is included in the Attendance Module. This is not an additional charge. | + | [[Location Scanning]] is included in the Attendance Module. This is not an additional charge. |
| − | #Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the | + | #Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school. Note: This can be turned on at the District Level. |
| − | #Setup up Security | + | #Setup up Security in [[User Management]] |
| − | ::a. Category Attendance Program Location Scanning | + | ::a. '''Category'''> Attendance, '''Program'''> [[Location Scanning]] |
| − | ::b. Under Actions you will need to setup the following | + | ::b. Under '''Actions''', you will need to setup the following: |
| − | :::i. Add Location -- Very few will need this feature. All can select a location but action allows the user to Create one. | + | :::i. '''Add Location''' -- Very few will need this feature. All can select a location but action allows the user to Create one. |
| − | :::ii. Add Manual Entries -- Very few. This allows clicking on the Scan Log and manually adding the record. | + | :::ii. '''Add Manual Entries''' -- Very few. This allows clicking on the Scan Log and manually adding the record. |
| − | :::iii. Allow Scanning Date Override -- Very few. The program defaults to the current date. This allows changing the date on the setup | + | :::iii. '''Allow Scanning Date Override''' -- Very few. The program defaults to the current date. This allows changing the date on the setup. |
| − | :::iv. Delete -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged. | + | :::iv. '''Delete''' -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged. |
| − | ::v. Editing -- Allows a user to change in part of the scan record. | + | :::v. '''Editing''' -- Allows a user to change in part of the scan record. |
| − | :::vi. Kiosk Mode -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not | + | :::vi. '''Kiosk Mode''' -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not confuse this with Kiosk mode on a Computer of Chromebook. |
| − | ::: | + | :::vii. '''Scan Auto Out Time''' -- This will allow the user to set the default AUTO out time. If a user does not scan out at the end of the day then this value is posted automatically. MOST districts will not use this feature. |
Usage | Usage | ||
| − | + | ||
| + | #Start the program from the attendance screen | ||
::a. Setup | ::a. Setup | ||
| − | ::i. Year | + | :::i. '''Year''' |
| − | District | + | :::ii. '''District''' |
| − | School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location. | + | :::iii. '''School''' -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location. |
| − | Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank. | + | :::iv. '''Location''' -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank. |
| − | Student or Staff -- Select | + | :::v. '''Student or Staff''' -- Select |
| − | Date/Time -- Defaults to the current date/time | + | :::vi. '''Date/Time''' -- Defaults to the current date/time. |
| − | Use Alternate ID -- For Students this can be the StateID | + | :::vii. '''Use Alternate ID''' -- For Students this can be the StateID. |
| − | Use Payroll ID -- For Staff this can be the ID from the Payroll System. | + | :::viii. '''Use Payroll ID''' -- For Staff this can be the ID from the Payroll System. |
Reports | Reports | ||
| + | |||
Action Menu: | Action Menu: | ||
| − | Staff | + | #Staff |
| − | Scan Entry Report | + | #::a. '''Scan Entry Report''' |
| − | Scan Error Report - Staff that did not scan in or out on this date. | + | #::b. '''Scan Error Report''' - Staff that did not scan in or out on this date. |
| − | + | #::c. '''Time Card Report''' - Can be printed for the Month or the Week | |
| − | Travel Time | + | #::d. '''Travel Time Repor'''t -- This does require setup of DISTANCE between sites. Note: Not time. |
| − | Staff Without Scans | + | #::e. '''Staff Without Scans''' |
| − | + | #Student | |
| − | Scan Entry Report | + | #:a. '''Scan Entry Report''' |
| − | Delete Locations | + | #Delete Locations -- Choose the location that needs to be deleted. |
| − | Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI. | + | #Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI. |
Latest revision as of 09:02, 6 August 2024
Location Scanning Setup
Location Scanning is included in the Attendance Module. This is not an additional charge.
- Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school. Note: This can be turned on at the District Level.
- Setup up Security in User Management
- a. Category> Attendance, Program> Location Scanning
- b. Under Actions, you will need to setup the following:
- i. Add Location -- Very few will need this feature. All can select a location but action allows the user to Create one.
- ii. Add Manual Entries -- Very few. This allows clicking on the Scan Log and manually adding the record.
- iii. Allow Scanning Date Override -- Very few. The program defaults to the current date. This allows changing the date on the setup.
- iv. Delete -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged.
- v. Editing -- Allows a user to change in part of the scan record.
- vi. Kiosk Mode -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not confuse this with Kiosk mode on a Computer of Chromebook.
- vii. Scan Auto Out Time -- This will allow the user to set the default AUTO out time. If a user does not scan out at the end of the day then this value is posted automatically. MOST districts will not use this feature.
Usage
- Start the program from the attendance screen
- a. Setup
- i. Year
- ii. District
- iii. School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location.
- iv. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank.
- v. Student or Staff -- Select
- vi. Date/Time -- Defaults to the current date/time.
- vii. Use Alternate ID -- For Students this can be the StateID.
- viii. Use Payroll ID -- For Staff this can be the ID from the Payroll System.
- a. Setup
Reports
Action Menu:
- Staff
- a. Scan Entry Report
- b. Scan Error Report - Staff that did not scan in or out on this date.
- c. Time Card Report - Can be printed for the Month or the Week
- d. Travel Time Report -- This does require setup of DISTANCE between sites. Note: Not time.
- e. Staff Without Scans
- Student
- a. Scan Entry Report
- Delete Locations -- Choose the location that needs to be deleted.
- Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI.
