Difference between revisions of "Set up scanning"

Latest revision as of 10:02, 6 August 2024

Location Scanning Setup

Location Scanning is included in the Attendance Module. This is not an additional charge.

Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school. Note: This can be turned on at the District Level.
Setup up Security in User Management

a. Category> Attendance, Program> Location Scanning

b. Under Actions, you will need to setup the following:

i. Add Location -- Very few will need this feature. All can select a location but action allows the user to Create one.

ii. Add Manual Entries -- Very few. This allows clicking on the Scan Log and manually adding the record.

iii. Allow Scanning Date Override -- Very few. The program defaults to the current date. This allows changing the date on the setup.

iv. Delete -- Very few. Allows deletions of a record. The program does require a REASON for the deletion and it is logged.

v. Editing -- Allows a user to change in part of the scan record.

vi. Kiosk Mode -- If this is enabled then the program ONLY allows scanning. When that mode exits then the program quits. PLEASE do not confuse this with Kiosk mode on a Computer of Chromebook.

vii. Scan Auto Out Time -- This will allow the user to set the default AUTO out time. If a user does not scan out at the end of the day then this value is posted automatically. MOST districts will not use this feature.

Usage

Start the program from the attendance screen

a. Setup

i. Year

ii. District

iii. School -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan. If 700 is picked ALL staff can scan in. Use this in a Professional Development no matter the true location.

iv. Location -- Select from a dropdown menu. This is remembered from the last login if a WEBOPTION is set. By default it is always blank.

v. Student or Staff -- Select

vi. Date/Time -- Defaults to the current date/time.

vii. Use Alternate ID -- For Students this can be the StateID.

viii. Use Payroll ID -- For Staff this can be the ID from the Payroll System.

Reports

Action Menu:

Staff
a. Scan Entry Report

b. Scan Error Report - Staff that did not scan in or out on this date.

c. Time Card Report - Can be printed for the Month or the Week

d. Travel Time Report -- This does require setup of DISTANCE between sites. Note: Not time.

e. Staff Without Scans
Student
a. Scan Entry Report
Delete Locations -- Choose the location that needs to be deleted.
Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent. This does not affect Students and will be covered under another WIKI.

Post Attendance Main Page

Attendance Main Page

JCampus Main Page

Difference between revisions of "Set up scanning"

Latest revision as of 10:02, 6 August 2024

Location Scanning Setup

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@@ Line 1: / Line 1: @@
-'''JCampus Setup'''
+==Location Scanning Setup==
-This document contains setup options for a new  JCampus district or Site.
+[[Location Scanning]] is included in the Attendance Module.  This is not an additional charge.
+#Contact a programmer in the Shreveport office to turn on the “Scanning” feature for the your school.   Note: This can be turned on at the District Level.
+#Setup up Security in [[User Management]]
+::a. '''Category'''> Attendance, '''Program'''> [[Location Scanning]]
+::b. Under '''Actions''', you will need to setup the following:
+:::i. '''Add Location''' -- Very few will need this feature.  All can select a location but action allows the user to Create one.
+:::ii. '''Add Manual Entries''' -- Very few.  This allows clicking on the Scan Log and manually adding the record.
+:::iii. '''Allow Scanning Date Override''' -- Very few.  The program defaults to the current date.  This allows changing the date on the setup.
+:::iv. '''Delete''' -- Very few.   Allows deletions of a record.  The program does require a REASON for the deletion and it is logged.
+:::v. '''Editing''' -- Allows a user to change in part of the scan record.
+:::vi. '''Kiosk Mode''' -- If this is enabled then the program ONLY allows scanning.  When that mode exits then the program quits.   PLEASE do not confuse this with Kiosk mode on a Computer of Chromebook.
+:::vii. '''Scan Auto Out Time''' -- This will allow the user to set the default AUTO out time.   If a user does not scan out at the end of the day then this value is posted automatically.   MOST districts will not use this feature.
-If the questions have a default answer then that will be noted.
+Usage
-Which systems (website) will be deployed:
+#Start the program from the attendance screen
+::a. Setup
+:::i. '''Year'''
+:::ii. '''District'''
+:::iii. '''School''' -- Note if a school is picked then ONLY staff with contract records at that school or 700 level can scan.   If 700 is picked ALL staff can scan in.   Use this in a Professional Development no matter the true location.
+:::iv. '''Location''' -- Select from a dropdown menu.   This is remembered from the last login if a WEBOPTION is set.  By default it is always blank.
+:::v. '''Student or Staff''' -- Select
+:::vi. '''Date/Time''' -- Defaults to the current date/time.
+:::vii. '''Use Alternate ID''' -- For Students this can be the StateID.
+:::viii. '''Use Payroll ID''' -- For Staff this can be the ID from the Payroll System.
-https://site.edgear.net/jcampus  This is the main program and is created by default
+Reports
-.
-https://site.edgear.net/mobile  This is the main program for admin mobile and is created by default.
+Action Menu:
+#Staff
+#::a. '''Scan Entry Report'''
+#::b. '''Scan Error Report''' - Staff that did not scan in or out on this date.
+#::c. '''Time Card Report''' - Can be printed for the Month or the Week
+#::d. '''Travel Time Repor'''t -- This does require setup of DISTANCE between sites.  Note: Not time.
+#::e. '''Staff Without Scans'''
+#Student
+#:a. '''Scan Entry Report'''
+#Delete Locations -- Choose the location that needs to be deleted.
+#Set Auto Out Time -- This is for Staff ONLY and is POSITION dependent.  This does not affect Students and will be covered under another WIKI.
-https://site.edgear.net/progress  This is the main program for parent and student access and is created by default.
-System within JCampus:
-Sponsor Site:
-Grading Period:
-Six or nine week.
-Start/end of grading periods
-Grading Scale:
-Create all grading scales needed
-Assign by grade or course
-Pupil Progression Plan:
-Review PPP and set all options in the Switches file
-Grading floor
-Pass fail rules on quality points
-Calendar:
-School Start/end Dates
-Holidays
-Number of mins per day and year total.
-Course Catalog:
-All courses offered in the district
-Honor courses, Dual enrollment and virtual classes
-JCALL:
-Start/End times of event and automated calls
-Automated calls used by school
-Event
-Grades
-Discipline
-Attendance
-Calls to be grouped and times for calls
-New assignment call time
-Failing grade run time
-Include X in failing grades
-Send Unsent Grade Calls
-Late to School begin call times
-Caller ID for
-Attendance calls
-Discipline Calls
-Grade Calls
-ANS:
-Schedule reports to go out and to whom.
-Report Names
-Absences By Health Reason Report (Attendance)
-Attendance Posting Report
-Cumulative Absence Report
-Full Day Absent Analysis for District report (Attendance)
-Attendance Comparison report
-Attendance Ten Day Check
-Truancy Letters
-Bad Phone Number
-Discipline Days Alert
-Incomplete Grades
-Lesson Plan Check
-Past Due assignment
-Highly Qualified Teacher
-Object function Email Check Report
-Homeless Code Search Report
-Master Schedule Remote Site
-Missing Course Data Report
-Staff Contract Check Report
-Staff ID check report
-Student Schedule Check
-Active Employee Login
-Discipline Report
-Enrollment Report
-Leave vs Services Report
-School Number Report
-Dropout Report
-Enrollment Late arrivals
-Exit Code
-Graduate Index
-Homeless Lunch Report
-Lunch Comparison Report
-Missing Emergency Information
-Missing Parent Information
-Multiple SSNs
-Name Format
-Student Master Entry List Report
-Student Master Leave List
-Student SSN Compare SPED SSN
-Grading Period Date Check
-Daily Tardy
-Homebound Return
-MFP Report
-Bus Suspension
-Daily Attendance Count
-Attendance Five Day Grading Period Check
-Students with no SASID Report
-Add/Drop Class Report
-Daily Absence Comparison Report
-Questionable Address Report
-Daily ORS Validation Code
-New Submitted Registrations Report - PreK
-New Submitted Registrations Report - Non PreK
-Five Day Assignment Check Report
-SBLC Meeting Report
-Roll Call Verification Classes
-Roll Call Verification Homeroom Report
-Attendance By Course and History Letters
-Excessive Absences By Factor Letters
-Discipline ISS/OSS List Report
-Entry records Request Audit
-Leave Records Request Audit
-Current Marking Period Assignments
-Dashboard Tracking Report
-DEWS Detailed Student Report
-DEWS Detailed New Student Report
-DEWS School Summary Report
-DEWS 9th Grade School Summary Report
-JCall Pending Calls Report
-Assignment Audit Report
-As-it-happens reports to go out and to whom.
-Attendance
-rd Unexcused Absence Notification
-th Unexcused Absence Notification
-th Unexcused Absence Notification
-Health Symptom Notification
-Attendance Record Deletion Notification
-Check In Skip Notification
-Check out Skip Notification
-Late to School Notification
-Multiple Attendance Record Deletion Notification
-Tardy Notifications
-Tardy Notifications - 3rd Unexcused
-Communications
-School Notes Deletion Notification
-Discipline
-Discipline Posting/Modification Notification
-Recommended Expulsion Notification PK-5
-Recommended Expulsion Notification 6-8
-Recommended Expulsion Notification 9-12
-Suspensions and Expulsions
-Discipline ISS/OSS Notification
-Discipline Posting/Modification Notification
-Discipline Record Deletion Notification
-ESL Discipline Posting/Modification Notification
-ESL Suspensions and Expulsions
-Multiple Referrals Without Action Notification
-Office Referral Notification
-Recommended Expulsion Notification PK-5
-Recommended Expulsion Notification 6-8
-Recommended Expulsion Notification 9-12
-SPED Discipline Posting/Modification notification
-SPED Recommended Expulsion Notification PK-5
-SPED Recommended Expulsion Notification 6-8
-SPED Recommended Expulsion Notification 9-12
-SPED Suspensions and Expulsions
-Grades
-Assignment Grade Modification/Deletion notification
-Grade Record Modification/Deletion Beyond 73 Days Notification
-Health
-Medication Action Delete Notification
-Medication Schedule Delete Notification
-Nurse Consultation Delete Notification
-Human Resources
-Employee Attendance Deletion Notification
-Employee Attendance Posting Notification
-Scheduling
-Master Schedule Section Add Notification
-Master Schedule Section Change Notification
-Student Master
-ORS Health Changes Notification
-ORS Home Language Notification
-Public List Removed Notification
-Student Entry Notification
-Student Leave Notification
-Student leave with active OOZ Notification
-Student Transfer Notification
-SPC:
-Create rule for Personal Security Number (PSN) for Parents
-Will student have login accounts
-Account Creation Rules:
-Show Items
-PSN,Last Name, First Name, Middle Name, Address Line 1, Address Line 2, City, State, zip, Home Phone, Work Phone, Cell phone, beeper, email address, Employer Name.
-Require Items
-PSN,Last Name, First Name, Middle Name, Address Line 1, Address Line 2, City, State, zip, Home Phone, Work Phone, Cell phone, beeper, email address, Employer Name.
-Login Settings
-Create a login message
-Allow students to login
-Allow Staff to login
-Staff profile to allow login
-Tab Settings
-Attendance
-Calendar
-Communication
-Discipline
-Grades
-Test
-Transcript
-Display Settings
-Minor infractions
-Discipline History
-Lesson not displayed in the gradebook (Lesson Plans)
-Show lesson if it has homework
-Allow teacher email addresses displayed
-Bus information
-Do not show grades/transcript if fees are due
-Allow district compare to courses
-Allow principals to view all schools
-Attendance skips codes NOT TO Display
-Hide Browse if not a parent account
-Show current year grades on Transcript
-Show GPA on Transcript
-Show JCall Messages
-Show Previous Year’s Graduates
-Show Long Course Names
-Show Student Birth Date
-Show message for “A” assignments
-JGradebook:
-Categories
-District Set
-Teacher can Create
-Weights
-District Set
-Teacher can Create and Set
-Teacher Notes
-Teacher Email
-Lesson Plan
-Templates
-Teacher Sharing
-Teacher Grouping
+----
+[[Post Attendance|'''Post Attendance''' Main Page]]
+----
+[[Attendance|'''Attendance''' Main Page]]
 ----
-[[Post Attendance|'''Post Attendance''']]
+[[WebPams|'''JCampus''' Main Page]]