Difference between revisions of "Club Code Fast Loader"

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__NOTOC__
 
__NOTOC__
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'''This program will allow you to fast load club codes to students and also post date ranges that correspond with the club.
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'''This program will provide the user a way to fast load club codes to students and also post date ranges that correspond with the club.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:clubcodefastloadmenu.png]]
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'''Student > Loaders > Club Code Fast Loader'''
  
 +
==Setup Option==
  
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On the left navigation panel, select '''Student Master''' > '''Loaders''' > '''Club Code Fast Loader.'''
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[[File:clubcodefastloadfilters2.png]]
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==Setup Options==
 
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[[File:spcodefastloadsetup.png]]
 
  
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
 
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all schools in your district.
 
  
 
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,  
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'''OK''' - Click to continue.
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
[[File:clubcodefastloadfilters.png]]
 +
 
 +
'''Grade''' -  Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.
 +
 
 +
'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
  
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'''Club''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
  
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'''Filter Dates:'''
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'''Clubs''' - Leave blank or select all to include all clubs.  Otherwise, choose the desired club.
  
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'''From Date and To Date''' - This date is for filtering students who had a service onb or after this date.  From date can be blank, bu the To Date must also be blank.
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
  
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'''OK''' - Click to continue.
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
 +
 
 +
'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
  
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==Main==
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'''Sped:'''
  
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[[File:clubcodefastloadmain.png]]
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'''All''' - Select to view all students.
  
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===Column Headers===
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'''Sped Only''' - Select to view only Sped students.
  
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'''SIDNO''' - Student's identification number.
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'''Non Sped''' - Select to view only non Sped students.
  
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'''Student Name''' - Student's full name.
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'''LEP:'''
  
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'''Grade''' - Student's grade of enrollment.
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'''All''' - Select to view all students.
  
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'''School''' - School site number of enrollment
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'''LEP Only''' - Select to view only LEP students.
  
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'''Code''' - Code number of student club.
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'''Non LEP''' - Select to view only non LEP students.
  
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'''Begin Date''' - Student's code begin date
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'''504:'''
  
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'''End Date''' - Student's code end date
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'''All''' - Select to view all students.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''504 Only''' - Select to view only 504 students.
  
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[[File:clubcodes.png]]
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'''Non 504''' - Select to view only non 504 students.
  
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===Right Column Headers===
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'''Filter Dates'''
  
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'''Code''' - List of club codes
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date or leave both blank. 
  
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'''Description''' - Description of club codes
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'''OK''' - Click to continue.
  
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'''Post Dates:'''
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
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'''Begin Dates''' - This date is for the values posted as begin dates.
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==Main==
  
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'''End Dates''' - This date is for the values posted as end dates.
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[[File:clubcodefastloadmain3.png]]
  
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Click in the Code field and an asterisk will appear. Then choose the program code from the list on the right. Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.
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===Left Column Headers===
  
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==Bottom==
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'''SIDNO''' - Student's identification number
  
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[[File:spcodefastloadbottom.png]]
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'''Student Name''' - Student's full name
  
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'''Setup''' - This allows you to change the values on the setup box without exiting the program.
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'''Grade''' - Student's grade of enrollment
  
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'''Print''' - To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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'''School''' - School site number of enrollment
  
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'''Help''' - This button links to the JCampus video and written instructions.
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'''Code''' - Student's club code.  Click in the '''Code''' field and an asterisk will appear to select individual codes, or select the checkbox for "All" codes.
  
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'''Mass''' - This button allows you to load club codes for multiple students.
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'''Begin Date''' - Student's code begin date
  
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[[File:masspost.png]]
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'''End Date''' - Student's code end date
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''Add''' - Add new code.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
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===Right Column Headers===
  
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'''Student Specific Filters:'''
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'''Code''' - Choose the club code from the list on the right and the asterisk will change to that code.
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Description''' - Description of club codes
  
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
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'''Post Dates''' - Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
  
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Begin Dates''' - This date is for the values posted as begin dates.
  
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''End Dates''' - This date is for the values posted as end dates.
  
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'''Class''' - Click in the box for a list to choose from.
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'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
  
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'''Show Option Buttons''' - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all).
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'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
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'''Students''' - Click in this box to choose one, several or all students or leave blank to choose all students.
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To edit/add multiple '''Begin and/or End''' Dates:
 +
*Click on the existing code and an asterisk will appear.
 +
*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
 +
*Re-choose the original code and the begin and/or end date will display.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
+
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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[[File:bluesky5.png]]
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==Bottom==
  
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'''Select Dates and Code to Post'''
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[[File:clubcode1.png]]
  
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'''From Date''' and '''To Date''' - Choose the appropriate From/To dates. This will indicate the timeline that the student will be in the program.
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'''Setup''' - Click to go back to the Setup box.
  
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'''Code''' - Choose the program code needed and the code and '''Description''' will display.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
  
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'''Area/Reason/Score''' - Type in your information. This information will be displayed in Student Master > Program tab in the Area/Reason/Score column. 
 
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*NOTE: If the student previously had a program code assigned to them and the user wanted to add the area/score/reason info, this cannot be done because this is a "post" action and not an "update" existing program code action.
 
  
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[[File:bluesky6.png]]
 
  
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'''Post''' - Click post to post the program codes/information to the Student Master > Program tab area.
 
  
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----
 
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[[Scheduling|'''Scheduling''' Main Page]]
 
 
----
 
----
 
[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
 
----
 
----
 
[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:25, 16 July 2024

This program will provide the user a way to fast load club codes to students and also post date ranges that correspond with the club.

Menu Location

Student > Loaders > Club Code Fast Loader

Setup Option

Clubcodefastloadfilters2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Clubcodefastloadfilters.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Clubs - Leave blank or select all to include all clubs. Otherwise, choose the desired club.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date or leave both blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Clubcodefastloadmain3.png

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's club code. Click in the Code field and an asterisk will appear to select individual codes, or select the checkbox for "All" codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the club code from the list on the right and the asterisk will change to that code.

Description - Description of club codes

Post Dates - Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Begin Dates - This date is for the values posted as begin dates.

End Dates - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Clubcode1.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki