Difference between revisions of "Club Code Fast Loader"

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'''This program will allow you to fast load club codes to students and also post date ranges that correspond with the club.
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__NOTOC__
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'''This program will provide the user a way to fast load club codes to students and also post date ranges that correspond with the club.
  
 
==Menu Location==
 
==Menu Location==
  
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[[File:clubcodemenu.png]]
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'''Student > Loaders > Club Code Fast Loader'''
  
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On the left navigation panel, select '''Student Master''' > '''Loaders''' > '''Club Code Fast Loader'''.
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==Setup Option==
  
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==Setup Options==
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[[File:clubcodefastloadfilters2.png]]
  
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[[File:clubcodesetup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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[[File:clubcodefastloadfilters.png]]
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
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'''Clubs''' - Leave blank or select all to include all clubs.  Otherwise, choose the desired club.
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'''Custom Codes''' - Select the Custom Codes created in the Custom Code Management to filter the student list.
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'''Homeroom''' - Leave blank or select all to include all homerooms.  Otherwise, choose the desired homeroom.
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'''Class''' - Leave blank or select all to include all classes.  Otherwise, choose the desired class.
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'''Team''' - Leave blank or select all to include all teams.  Otherwise, choose the desired team.
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'''Sped:'''
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'''All''' - Select to view all students.
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'''Sped Only''' - Select to view only Sped students.
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'''Non Sped''' - Select to view only non Sped students.
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'''LEP:'''
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''All''' - Select to view all students.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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'''LEP Only''' - Select to view only LEP students.
  
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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'''Non LEP''' - Select to view only non LEP students.
  
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all schools in your district.
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'''504:'''
  
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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'''All''' - Select to view all students.
  
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''504 Only''' - Select to view only 504 students.
  
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'''Clubs''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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'''Non 504''' - Select to view only non 504 students.
  
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select the desired club(s) to view.
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'''Filter Dates'''
  
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
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'''From Date and To Date''' - This date is for filtering students who had a service on or after this date or leave both blank.
  
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''OK''' - Click to continue.
  
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To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
  
 
==Main==
 
==Main==
  
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[[File:clubcodemain.png]]
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[[File:clubcodefastloadmain3.png]]
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===Left Column Headers===
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'''SIDNO''' - Student's identification number
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'''Student Name''' - Student's full name
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'''Grade''' - Student's grade of enrollment
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'''School''' - School site number of enrollment
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'''Code''' - Student's club code.  Click in the '''Code''' field and an asterisk will appear to select individual codes, or select the checkbox for "All" codes.
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'''Begin Date''' - Student's code begin date
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'''End Date''' - Student's code end date
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'''Add''' - Add new code.
  
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===Column Headers===
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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For other set up values not listed in the standard set up list:
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===Right Column Headers===
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*'''Filter Dates''' - Set the '''From and To Date''' to  display the club codes that correspond to the dates of different clubs.
 
  
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Click the '''OK''' to advance to the next screen and click on the '''Mass''' button.
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'''Code''' - Choose the club code from the list on the right and the asterisk will change to that code.  
  
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'''Description''' - Description of club codes
  
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In this '''set up box''', choose the filters (if needed) and students that you want to mark with a club and click '''Next'''. The students will be listed on the left side of the screen with club codes listed on the right.  
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'''Post Dates''' - Choose the appropriate begin/end dates using the '''Post Dates''' at the bottom. This will indicate the timeline that the student was in the program.
  
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'''Begin Dates''' - This date is for the values posted as begin dates.
  
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In the last '''set up box''', assign dates and club codes to post and then click on '''Post'''. Answer '''Yes''' or '''No''' to the confirmation question and then '''OK''' to the next pop up window.
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'''End Dates''' - This date is for the values posted as end dates.
  
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'''Overwrite''' - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)
  
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'''Overwrite''' - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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To edit/add multiple '''Begin and/or End''' Dates:
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*Click on the existing code and an asterisk will appear.
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*Add the desired begin and/or end date and check the '''Overwrite''' checkbox in the lower right corner.
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*Re-choose the original code and the begin and/or end date will display.
  
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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'''Correction'''
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==Bottom==
  
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If a correction is needed on the dates or codes, use the '''Post Dates''' section located under the Club Codes on the right. Change the date(s) to reflect the the correct dates and then click on the club code in the column on the left side of the screen. An asterick will appear in the column. Re-select the same club code or change to another one. Click '''OK''' and the row will be updated.
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[[File:clubcode1.png]]
  
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'''Setup''' - Click to go back to the Setup box.
  
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'''Print Options'''
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
  
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[[Student Master|'''Student Master''' Main Page]]
 
[[Student Master|'''Student Master''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]
 
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 09:25, 16 July 2024

This program will provide the user a way to fast load club codes to students and also post date ranges that correspond with the club.

Menu Location

Student > Loaders > Club Code Fast Loader

Setup Option

Clubcodefastloadfilters2.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Clubcodefastloadfilters.png

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Clubs - Leave blank or select all to include all clubs. Otherwise, choose the desired club.

Custom Codes - Select the Custom Codes created in the Custom Code Management to filter the student list.

Homeroom - Leave blank or select all to include all homerooms. Otherwise, choose the desired homeroom.

Class - Leave blank or select all to include all classes. Otherwise, choose the desired class.

Team - Leave blank or select all to include all teams. Otherwise, choose the desired team.

Sped:

All - Select to view all students.

Sped Only - Select to view only Sped students.

Non Sped - Select to view only non Sped students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

Filter Dates

From Date and To Date - This date is for filtering students who had a service on or after this date or leave both blank.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Clubcodefastloadmain3.png

Left Column Headers

SIDNO - Student's identification number

Student Name - Student's full name

Grade - Student's grade of enrollment

School - School site number of enrollment

Code - Student's club code. Click in the Code field and an asterisk will appear to select individual codes, or select the checkbox for "All" codes.

Begin Date - Student's code begin date

End Date - Student's code end date

Add - Add new code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Right Column Headers

Code - Choose the club code from the list on the right and the asterisk will change to that code.

Description - Description of club codes

Post Dates - Choose the appropriate begin/end dates using the Post Dates at the bottom. This will indicate the timeline that the student was in the program.

Begin Dates - This date is for the values posted as begin dates.

End Dates - This date is for the values posted as end dates.

Overwrite - Overwrite the Existing Begin Date(s) with this date. (Checked=yes, Unchecked=no)

Overwrite - Overwrite the Existing End Date(s) with this date. (Checked=yes, Unchecked=no)

To edit/add multiple Begin and/or End Dates:

  • Click on the existing code and an asterisk will appear.
  • Add the desired begin and/or end date and check the Overwrite checkbox in the lower right corner.
  • Re-choose the original code and the begin and/or end date will display.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Clubcode1.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.



Student Master Main Page

JCampus Main Page

Retrieved from EDgear Wiki