Difference between revisions of "Student Request Fast Loader"

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===Video How-to===
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__NOTOC__
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[[media:SC-StReqFastLoad.mov|Student Request Fast Loader video]]
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'''This program provides the user a way to load and/or unload student course requests for one or more courses to groups of students at one time in a loader format.  Students are on the left side of the screen, and courses to select for requests are on the right.'''
  
 +
==Menu Location==
  
 +
'''Scheduling > Loaders > Student Request Fast Loader'''
  
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The Student Request Fast Loader allows the user to load course requests for one or more courses to groups of students at one time in a loader format.  Students are on the left side of the screen, and courses to select for requests are on the right.
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==Setup Options==
  
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A preview of the Student Request Fast Loader is shown below:
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[[File:studreqfastloadersetup2.png]]
  
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[[image:RequestFastLoaderPreview1.png‎]]
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'''Year''' - Select the appropriate school year. For this program, select the '''Year''' for the upcoming school year.
  
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
  
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'''How-to'''
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
  
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# In WebPams on the left navigation panel, click '''Schedule''', then '''Loaders''', then '''Student Request Fast Loader'''.
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
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# At the setup box, set the '''Year''' (''be sure to set to next year''), '''District''', and '''School'''.
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# Other Setup box options:
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'''Gender''' - Leave blank or select all to include both genders. Otherwise, choose the desired gender.
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#* '''Grades''': Click to set the desired grade level of students.
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#* '''Gender''': Click to set the desired gender of students.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.
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#* '''Ethnic''': Click to set the desired ethnicity of students.
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#* '''Sports''':  Click to set the desired sport code of students.
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'''Sports''' - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sports code.
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#* '''Clubs''': Click to set the desired club code of students.
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#* '''Teams''': Click to set the desired Team code of students.
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'''Clubs''' - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.
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#* '''Special''' '''Codes''': Click to set the desired Special code of students.
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#* '''Program''' '''Codes''':  Click to set the desired Program code of students.
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'''Teams''' - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.
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#* '''Active''' '''Only''':  A check will limit the list of students to only students who are enrolled. Default is to have this checked.
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#* '''As''' '''of Date''':  If “Active Only” is checked, students enrolled as of this date will be displayed on the left side of the screen. The default is to have the current date, but can be set to the first day of school next year to show the new students gained for next year.
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'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
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#* '''Course Criteria / Grade Levels''':  Click to limit the grade level of courses to pick from.   
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#* '''Course Criteria / Transcript Group''':  Click to limit the transcript group of courses to pick from. Example: Transcript group of “English” will limit the pick list of courses to those categorized as “English” such as “English I, Reading I, etc..
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'''Special Codes''' - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.
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#* [[image:RequestFastLoaderSetup2.png]]
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# Click the '''OK''' button to begin the Student Request Fast Loader.
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'''Custom Codes''' - Select the custom codes created in the Custom Codes Management to filter the student list.
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# On screen, the user will see that there are students with select boxes on the left, and courses with select boxes on the right.  Additionally, on the lower right, the user will notice that there are course alpha select buttons, along with a course search text box.
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#* [[image:RequestFastLoaderScreen3.png‎]]
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'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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# Buttons at the bottom of the screen:
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#* '''Load Requests: '''Click this button to assign selected course requests to selected students.
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'''Active Only''' - A check will limit the list of students to only students who are enrolled. Default is to have this checked.
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#* '''Unload Requests:  '''Click this button to remove selected course requests from selected students.
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#* '''Setup:  '''Click to return to the setup box to change settings for the utility.
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'''As of Date''' - If “Active Only” is checked, students enrolled as of this date will be displayed on the left side of the screen. The default is to have the current date, but can be set to the first day of school next year to show the new students gained for next year.
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#* '''Print:  '''Click to Print the student listing.
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# '''Selecting Students''':  Click the select box next to the desired students.  To select all students shown, click the box in the upper left next to the column header labeled “'''SEL'''”. This will place a check in each student’s box.  To clear all selections, click in the same box again.
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'''Sped:'''
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# '''Selecting Courses:''' To locate a desired course either:
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#* Scroll up / down to the desired course
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'''All''' - Select this to show all students.
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#* In the lower right under the courses, click an alpha button to move the course listing to the letter clicked
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#* In the lower right, type part or all of a course name to move the course listing to the desired course.
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'''Sped Only''' - Select this to show Sped only students.
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#* [[image:RequestFastLoaderSearch4.png‎]]
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#* When the desired course is located, click the select box next to the desired course(s).  To clear the selection, click the box in the upper middle of the courses listing next to the column labeled “'''SEL'''”.  This will place a check mark by each course.  Click again to clear the check marks from all select boxes for courses.
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'''Non Sped''' - Select this to show Non Sped students
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# '''Assign the selected course requests to the selected students:''' Click the '''Load Request''' button.  The system will think a moment, then return a message of “Students requests set!”.  At this point, requests have been assigned.
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# '''Remove the selected course requests from the selected students:'''  If a mistake was made, or a correction needed, and the requests need to be taken away, first select the desired students, then select the desired course to take away as a request.  Click the '''Unload Request''' button.  The system will think a moment, then display a message of “Student requests unset!”.  At this point, the requests have been removed. Also, the '''Unload Request''' will work even if you leave this program and come back to it later.
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'''504:'''
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'''All''' - Select this to show all students.
 +
 
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
 +
 
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'''LEP:'''
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
 +
 
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'''Non LEP''' - Select this to show Non LEP students.
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'''Edit Next School Request''' - This setting will allow you to view the students at the schools they are enrolled for next, and allow you to load their templates for their next school.  To  use this feature, the user must have the security action for Load Student Course Requests of Allow Selection of Next Year Students.
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'''Select Year to Schedule''' - Select all year(s) you wish to load request for.  Leave this box empty, or select the year equal to the year selected on the setup screen, to schedule all selected students only to the selected year on the setup screen, and schedule them to all the selected courses (no matter what the course grade levels are).  Up to 5 years can be selected for scheduling.  When more than 1 year is selected, the scheduler will only schedule the student to equal to, or later than the year selected on the setup screen up to their 12th grade level year.  Important Note: When scheduling multiple years, the scheduler requires the course grade levels in the course catalog match the grade level of the student as they progress year to year.  
 +
 
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'''Course Criteria'''
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'''Course Grades''' - This option limits the course list to only the courses with the selected grades so click to limit the grade level of courses to pick from.  This option does not apply to the "Stu(dent) Courses Filter".
 +
 
 +
'''Transcript Group''' - Click to limit the transcript group of courses to pick from. Example: Transcript group of “English” will limit the pick list of courses to those categorized as "English" such as English I, Reading I, etc.
 +
 
 +
'''Limit Courses to Master Schedule?''' - Use only courses in current Master Schedule.
 +
 
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'''Active Courses Only?''' - Select to see only active courses.
 +
 
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'''Stu Courses Filter''' - This option limits the student list to only students currently requesting the course(s) selected in this filter. Leave empty to not filter the students by the requested courses. So, only show courses that students have requested.
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 +
'''OK''' - Click to continue.
 +
 
 +
To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
 +
 
 +
==Main==
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 +
[[File:studentrequest2.png]]
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 +
===Left Side===
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'''Student Name''' - Student's/employee's full name.
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'''Sidno, ID''' - Local ID of the student.
 +
 
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'''Grade''' - Grade level of the student and/or course.
 +
 
 +
'''Ethnic''' - Primary ethnicity of the student/employee.
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 +
'''Gender, Gen''' - Gender of the student/employee.
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'''Homeroom''' - Student's homeroom.
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'''District (Dist)''' - District in which the student is enrolled.
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'''School/Site''' - Site code of the school in which the student/employee is enrolled/works.
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'''Previous Sch''' - Student's previous school of enrollment.
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'''Next Sch''' - Student's next school year.
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===Right Side===
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'''Course''' - Course Name
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'''Gr''' - Course Grade Level
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'''School Offered''' - School offering the course
 +
 
 +
'''Cred''' - Credit Value of Course
 +
 
 +
'''Honors''' - Honor Codes associated with Course
 +
 
 +
'''STD''' - Standard Course Type
 +
 
 +
'''SEM''' - Number of Semester Course lasts
 +
 
 +
'''#PDs''' - Number of Periods the Course lasts
 +
 
 +
'''PRI''' - School Priority of Course
 +
 
 +
'''SEQ''' - Schedule Sequence of Course
 +
 
 +
'''Group''' - Transcript Group Code
 +
 
 +
'''ST Code''' - State Code
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 +
'''Local''' - Lock Number
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 +
To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
 +
 
 +
On screen, the user will see that there are students with select boxes on the left, and courses with select boxes on the right.  Additionally, on the lower right, the user will notice that  
 +
 
 +
there are course alpha select buttons, along with a course search text box.
 +
 
 +
'''Selecting Students''' - Click the select box next to the desired students.  To select all students shown, click the box in the upper left next to the column header labeled “'''SEL'''”.  
 +
 
 +
This will place a check in each student’s box.  To clear all selections, click in the same box again.
 +
 
 +
'''Selecting Courses''' - To locate a desired course either:
 +
 
 +
Scroll up / down to the desired course
 +
 
 +
In the lower right under the courses, click an alpha button to move the course listing to the letter clicked
 +
 
 +
In the lower right, type part or all of a course name to move the course listing to the desired course.
 +
 
 +
When the desired course is located, click the '''select box''' next to the desired course(s).  To clear the selection, click the box in the upper middle of the courses listing next to the  
 +
 
 +
column labeled “'''SEL'''”.  This will place a check mark by each course.  Click again to clear the check marks from all select boxes for courses.
 +
 
 +
Assign the selected course requests to the selected students:  Click the '''Load Request''' button.  The system will think a moment, then return a message of “Students requests set!”.  At  
 +
 
 +
this point, requests have been assigned.
 +
 
 +
 
 +
'''Remove the selected course requests''' from the selected students: If a mistake was made, or a correction needed, and the requests need to be taken away, first select the desired students, then  
 +
 
 +
select the desired course to take away as a request.  Click the '''Unload Request''' button.  The system will think a moment, then display a message of “'''Student Requests Unset!”'''.  At  
 +
 
 +
this point, the requests have been removed. Also, the '''Unload Request''' will work even if you leave this program and come back to it later.
 +
 
 +
==Bottom==
 +
 
 +
[[File:request fast loader bottom.png]]
 +
 
 +
'''Load Requests''' - Click this button to assign selected course requests to selected students.
 +
 
 +
'''Unload Requests''' - Click this button to remove selected course requests from selected students.
 +
 
 +
'''Setup''' - Click to go back to the Setup box.
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 +
[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
 +
 +
'''Help''' - Click to view written instructions and/or videos.
 +
 
 +
 
 +
----
 +
[[Scheduling|'''Scheduling''' Main Page]]
 +
 
 +
----
 +
[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:17, 6 June 2024

This program provides the user a way to load and/or unload student course requests for one or more courses to groups of students at one time in a loader format. Students are on the left side of the screen, and courses to select for requests are on the right.

Menu Location

Scheduling > Loaders > Student Request Fast Loader

Setup Options

Studreqfastloadersetup2.png

Year - Select the appropriate school year. For this program, select the Year for the upcoming school year.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sports code.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Teams - Leave blank if all teams are to be included into the report. Otherwise, choose the desired team.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Custom Codes - Select the custom codes created in the Custom Codes Management to filter the student list.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Active Only - A check will limit the list of students to only students who are enrolled. Default is to have this checked.

As of Date - If “Active Only” is checked, students enrolled as of this date will be displayed on the left side of the screen. The default is to have the current date, but can be set to the first day of school next year to show the new students gained for next year.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Edit Next School Request - This setting will allow you to view the students at the schools they are enrolled for next, and allow you to load their templates for their next school. To use this feature, the user must have the security action for Load Student Course Requests of Allow Selection of Next Year Students.

Select Year to Schedule - Select all year(s) you wish to load request for. Leave this box empty, or select the year equal to the year selected on the setup screen, to schedule all selected students only to the selected year on the setup screen, and schedule them to all the selected courses (no matter what the course grade levels are). Up to 5 years can be selected for scheduling. When more than 1 year is selected, the scheduler will only schedule the student to equal to, or later than the year selected on the setup screen up to their 12th grade level year. Important Note: When scheduling multiple years, the scheduler requires the course grade levels in the course catalog match the grade level of the student as they progress year to year.

Course Criteria

Course Grades - This option limits the course list to only the courses with the selected grades so click to limit the grade level of courses to pick from. This option does not apply to the "Stu(dent) Courses Filter".

Transcript Group - Click to limit the transcript group of courses to pick from. Example: Transcript group of “English” will limit the pick list of courses to those categorized as "English" such as English I, Reading I, etc.

Limit Courses to Master Schedule? - Use only courses in current Master Schedule.

Active Courses Only? - Select to see only active courses.

Stu Courses Filter - This option limits the student list to only students currently requesting the course(s) selected in this filter. Leave empty to not filter the students by the requested courses. So, only show courses that students have requested.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Studentrequest2.png

Left Side

Student Name - Student's/employee's full name.

Sidno, ID - Local ID of the student.

Grade - Grade level of the student and/or course.

Ethnic - Primary ethnicity of the student/employee.

Gender, Gen - Gender of the student/employee.

Homeroom - Student's homeroom.

District (Dist) - District in which the student is enrolled.

School/Site - Site code of the school in which the student/employee is enrolled/works.

Previous Sch - Student's previous school of enrollment.

Next Sch - Student's next school year.

Right Side

Course - Course Name

Gr - Course Grade Level

School Offered - School offering the course

Cred - Credit Value of Course

Honors - Honor Codes associated with Course

STD - Standard Course Type

SEM - Number of Semester Course lasts

#PDs - Number of Periods the Course lasts

PRI - School Priority of Course

SEQ - Schedule Sequence of Course

Group - Transcript Group Code

ST Code - State Code

Local - Lock Number

To find definitions of commonly used column headers, follow this link: Common Column Headers.

On screen, the user will see that there are students with select boxes on the left, and courses with select boxes on the right. Additionally, on the lower right, the user will notice that

there are course alpha select buttons, along with a course search text box.

Selecting Students - Click the select box next to the desired students. To select all students shown, click the box in the upper left next to the column header labeled “SEL”.

This will place a check in each student’s box. To clear all selections, click in the same box again.

Selecting Courses - To locate a desired course either:

Scroll up / down to the desired course

In the lower right under the courses, click an alpha button to move the course listing to the letter clicked

In the lower right, type part or all of a course name to move the course listing to the desired course.

When the desired course is located, click the select box next to the desired course(s). To clear the selection, click the box in the upper middle of the courses listing next to the

column labeled “SEL”. This will place a check mark by each course. Click again to clear the check marks from all select boxes for courses.

Assign the selected course requests to the selected students: Click the Load Request button. The system will think a moment, then return a message of “Students requests set!”. At

this point, requests have been assigned.


Remove the selected course requests from the selected students: If a mistake was made, or a correction needed, and the requests need to be taken away, first select the desired students, then

select the desired course to take away as a request. Click the Unload Request button. The system will think a moment, then display a message of “Student Requests Unset!”. At

this point, the requests have been removed. Also, the Unload Request will work even if you leave this program and come back to it later.

Bottom

Request fast loader bottom.png

Load Requests - Click this button to assign selected course requests to selected students.

Unload Requests - Click this button to remove selected course requests from selected students.

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

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