Difference between revisions of "Ethnic/Gender By Teacher/Class"

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===Video How-to===
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__NOTOC__
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[[media:SC-EthGenByTeacherClass.mov|Ethnic/Gender By Teacher/Class video]]
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'''This report provides the user how to create a report that provides the ethnic and gender counts by teacher and by class. The report order will be based on the selection in the setup box. Once the report is displayed, click on any column header and re-sort the report.'''
  
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==Menu Location==
  
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'''How to create a report that provides the ethnic/gender counts by teacher and by class'''
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'''Scheduling > Count > Eth/Gend by Teacher/Class'''
  
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Use the following steps to create the report.
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==Setup Options==
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#Login to WebPams.
 
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#Select '''Scheduling''' from the list of program areas on the left of the screen.
 
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#Select '''Select Count'''.
 
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#Select '''Eth/Gender by Teacher/Class'''
 
  
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[[File:ethgensetup.png]]
  
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'''Setup Box'''
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For other set up values not listed in the standard set up list:
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#Verify Year, District, and School. These default values are based on your security settings.
 
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#Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of Grade to select the desired grade level(s) to be included.
 
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#Select the '''As-of-Date'''. This represents active students as of the date you choose. It usually defaults to the current date.
 
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#Selecting '''Active only''' excludes students with leave/exit codes in the student master record. The '''As-of-Date''' is used to determine the '''Active''' status.
 
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#Selecting '''Include Remote Students''' will count students from other schools that are scheduled into classes that are Remote classes. Uncheck this option if you only want counts of students enrolled in your school.
 
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#'''Show SSN''' will include the students' social security numbers. Be careful of using this option.
 
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#'''Order by''' option allows the report to be sorted either by Teacher or by Course.
 
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#Click '''OK''' to move to the next screen.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Definitions of Column Headers'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
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:'''School'''--School where the course is offered
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:'''Teacher'''--Name of teacher
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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:'''Course'''--Course name
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:'''Period'''--class period course is offered
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'''Grade''' - Leave blank or select all to include all grades.  Otherwise, choose the desired grade.
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:'''Rem'''--Whether or not the course is offered remotely to other schools; field is blank if it is not a remote class; '''Y''' will be in the field if the course is remotely offered.
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:'''
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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:'''
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:'''
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'''Active Only''' - Check this box for students who are active only.
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:'''
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:'''
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'''Include Remote Students''' - Will count students from other schools that are scheduled into classes that are Remote classes. Uncheck this option if you only want counts of students enrolled
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:'''
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in your school.
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:'''
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'''Distict by Student''' - If selected each student is reported only one time on the report for the Total row.
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'''Show Distance Learning Courses Only''' - List of courses that are flagged '''Distance Learning'''.
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'''Show SSN''' - Show Social Security Number.
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'''Sped:'''
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'''All''' - Select this to show all students.
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'''Sped Only''' - Select this to show Sped only students.
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'''Non Sped''' - Select this to show Non Sped students
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'''504:'''
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'''All''' - Select this to show all students.
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'''504 Only''' - Select this to show 504 only students.
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'''Non 504''' - Select this to show Non 504 students.
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'''LEP:'''  
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'''All''' - Select this to show all students.
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'''LEP Only''' - Select this to show LEP only students.
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'''Non LEP''' - Select this to show Non LEP students.
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'''Order to List''' - Select by Teacher or Course.
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'''Section Number''' - Section number of the class
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:ethnic main.png]]
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===Column Headers===
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'''Teacher''' - Name of the teacher of the course in which the student is enrolled
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'''School/Site''' - Site code of the school in which the student/employee is enrolled/works
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'''Gender, Gen - Gender of the student/employee
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'''Ethnic, Eth''' - Primary ethnicity of the student/employee
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'''Course Name/Course Code''' - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog
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'''Grade, Grd''' - Grade level of the student and/or course
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'''Period''' - Class period(s) of the course(s) in which the student is enrolled
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'''Rem''' - Whether or not the class is offered remotely to other schools; field is blank if it is not a remote class; '''Y''' will be in the field if the class is remotely offered.
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'''Female (0--5)''' - Count of females in the class by ethnicity (0--white, 1--black, 2--Hispanic, 3--Asian, 4--Native American/Alaskan Native, 5--Hawaiian/Pacific Islander)
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'''Female Total''' - Total count of all females in the class
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'''Male (0--5)''' - Count of males in the class by ethnicity (0--white, 1--black, 2--Hispanic, 3--Asian, 4--Native American/Alaskan Native, 5--Hawaiian/Pacific Islander)
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'''Male Total''' - Total count of all males in the class
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'''Total''' - Total count of all students in the class
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'''SSN''' - Social Security Number
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'''State Code''' - State course code
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:ethnic bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Scheduling|'''Scheduling''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:11, 6 June 2024

This report provides the user how to create a report that provides the ethnic and gender counts by teacher and by class. The report order will be based on the selection in the setup box. Once the report is displayed, click on any column header and re-sort the report.

Menu Location

Scheduling > Count > Eth/Gend by Teacher/Class

Setup Options

Ethgensetup.png

For other set up values not listed in the standard set up list:

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grades. Otherwise, choose the desired grade.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Active Only - Check this box for students who are active only.

Include Remote Students - Will count students from other schools that are scheduled into classes that are Remote classes. Uncheck this option if you only want counts of students enrolled in your school.

Distict by Student - If selected each student is reported only one time on the report for the Total row.

Show Distance Learning Courses Only - List of courses that are flagged Distance Learning.

Show SSN - Show Social Security Number.

Sped:

All - Select this to show all students.

Sped Only - Select this to show Sped only students.

Non Sped - Select this to show Non Sped students

504:

All - Select this to show all students.

504 Only - Select this to show 504 only students.

Non 504 - Select this to show Non 504 students.

LEP:

All - Select this to show all students.

LEP Only - Select this to show LEP only students.

Non LEP - Select this to show Non LEP students.

Order to List - Select by Teacher or Course.

Section Number - Section number of the class

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Ethnic main.png

Column Headers

Teacher - Name of the teacher of the course in which the student is enrolled

School/Site - Site code of the school in which the student/employee is enrolled/works

Gender, Gen - Gender of the student/employee

Ethnic, Eth - Primary ethnicity of the student/employee

Course Name/Course Code - Name(s)/Codes(s) of the course(s) in which the student is enrolled or as listed in the Master Schedule or Course Catalog

Grade, Grd - Grade level of the student and/or course

Period - Class period(s) of the course(s) in which the student is enrolled

Rem - Whether or not the class is offered remotely to other schools; field is blank if it is not a remote class; Y will be in the field if the class is remotely offered.

Female (0--5) - Count of females in the class by ethnicity (0--white, 1--black, 2--Hispanic, 3--Asian, 4--Native American/Alaskan Native, 5--Hawaiian/Pacific Islander)

Female Total - Total count of all females in the class

Male (0--5) - Count of males in the class by ethnicity (0--white, 1--black, 2--Hispanic, 3--Asian, 4--Native American/Alaskan Native, 5--Hawaiian/Pacific Islander)

Male Total - Total count of all males in the class

Total - Total count of all students in the class

SSN - Social Security Number

State Code - State course code

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Ethnic bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki