Difference between revisions of "Schedule Change Audit"

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This will show you how to use the Schedule Change Audit program.  The program shows you changes that were made, when they were made and who made the changes.
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''' This program provides the user with a way to see 'changes' that were made in a student's schedule, when they were made and who made the changes. This report will not show when or who created the original schedule, just only if there were changes made to it later.'''
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__NOTOC__
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==Menu Location==
  
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#Log into WebPams
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'''Scheduling > Lists > Schedule Change Audit'''
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#On the left, click on "Scheduling"
 
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#Click on the arrow to the left of "Lists"
 
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#Under "Lists", select "Schedule Change Audit"
 
  
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'''On the Setup box:'''
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==Setup Options==
  
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#Verify the Year, District, and School. These values should default based on security.
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[[File:schedule change audit setup.png]] 
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#Select the Grade(s) for the report. If you leave the grade blank all grades will be on the report. Or, you can select one or more grade levels for the report or use the “value” as a select all.
 
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#Select the Gender for the report. If you leave the gender blank both genders will be on the report. Or, you can select one or both genders for the report or use the “value” as a select all.
 
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#Select the Ethnicity for the report. If you leave the ethnicity blank all ethnicities will be on the report. Or, you can select one or all ethnicities for the report or use the “value” as a select all.
 
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#Enter the date range for the report.
 
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#Click Ok to move to the next screen.
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''Definitions of report column headers.'''
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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:Section – Section number of the old class
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:Course – Course name of the old class  
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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:Teacher – Teacher of the old class
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:Start Date – The date you were enrolled in the old class
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'''Grade''' -  Leave blank or select all to include all grade levels.  Otherwise, choose the desired grade level.
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:Drop Date – The date you were dropped from the old class
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:Change Time – Clock time the change happened
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'''Gender''' - Leave blank or select all to include both genders.  Otherwise, choose the desired gender.
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:Change User – login name of the person who made the change
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'''Ethnic''' - Leave blank or select all to include all ethnicities.  Otherwise, choose the desired enthnicity.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:schedchangeauditmain2.png]]
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===Column Headers===
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'''School/Site''' - Site code of the school in which the student enrolled
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'''Student Name''' - Student's full name
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'''Sidno, ID''' - Local ID of the student
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'''Sem, S1, S2, etc.''' - Semester. Ex: 1st semester, 2nd semester
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'''PD''' - Class period(s) of the course(s) in which the student is enrolled
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'''GD''' - Grade level of the student and/or course
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'''Eth''' - Primary ethnicity of the student/employee
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'''Gen''' - Gender of the student/employee
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'''Section''' – Section number of the old class
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'''Courses''' – Course name of the old class  
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'''New Courses''' - New course name
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'''Teacher''' – Teacher of the old class
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'''Start Date''' – The date the student was enrolled in the old class
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'''Drop Date''' - The date the student dropped the class
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'''Change Time''' – Clock time the change happened
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'''Change User''' – Login name of the person who made the change
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'''Create Date''' - Date the change record was created  This report will not show the date of who created the original schedule, just only if there were changes made to it later.
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'''Create User''' - User who created the change record  This report will not show who created the original schedule, just only if there were changes made to it later.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:schedule change audit bottom.png]]
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'''Setup''' - Click to go back to the Setup box.
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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'''Help''' - Click to view written instructions and/or videos.
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----
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[[Scheduling|'''Scheduling''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 10:09, 6 June 2024

This program provides the user with a way to see 'changes' that were made in a student's schedule, when they were made and who made the changes. This report will not show when or who created the original schedule, just only if there were changes made to it later.

Menu Location

Scheduling > Lists > Schedule Change Audit

Setup Options

Schedule change audit setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Grade - Leave blank or select all to include all grade levels. Otherwise, choose the desired grade level.

Gender - Leave blank or select all to include both genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired enthnicity.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Schedchangeauditmain2.png

Column Headers

School/Site - Site code of the school in which the student enrolled

Student Name - Student's full name

Sidno, ID - Local ID of the student

Sem, S1, S2, etc. - Semester. Ex: 1st semester, 2nd semester

PD - Class period(s) of the course(s) in which the student is enrolled

GD - Grade level of the student and/or course

Eth - Primary ethnicity of the student/employee

Gen - Gender of the student/employee

Section – Section number of the old class

Courses – Course name of the old class

New Courses - New course name

Teacher – Teacher of the old class

Start Date – The date the student was enrolled in the old class

Drop Date - The date the student dropped the class

Change Time – Clock time the change happened

Change User – Login name of the person who made the change

Create Date - Date the change record was created This report will not show the date of who created the original schedule, just only if there were changes made to it later.

Create User - User who created the change record This report will not show who created the original schedule, just only if there were changes made to it later.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Schedule change audit bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki