Difference between revisions of "Test Score Editor"

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===Video How-to===
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__NOTOC__
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[[media:GR-TestScoreSetUpBox.mov|Test Score Editor Set Up Box Video]]
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'''This program will provide the user a way to view/edit a variety of existing test scores such as EOC, GEE, LEAP, ACT, etc. The user may also enter scores manually instead of importing them through [[Test Score Import]]. Test Score Editor along with [[Test Definition]], will provide the user a way to design the displaying of state testing scores, levels, labels, and more. '''
  
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'''How to'''
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==Menu Location==
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'''Grades > Entry > Test Score Editor'''
  
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This program will allow you to view/edit a variety of existing test scores such as GEE, LEAP, ACT, etc. You may also enter scores manually instead of importing them.
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==Setup Options==
  
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#Log in to WebPams
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[[File:testscoreeditorsetup3.PNG]]
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#Select Grades from the program list on the left
 
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#Click on Entry
 
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#Select Test Score Editor
 
  
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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<p>'''Set up Box'''</p>
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'''Show SSN on Report''' - Check to show the student's SSN on the report.
  
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#Verify Year, District, and School. These default values are based on your security settings.
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'''Show SASID on Report''' - Check to show the student's Student Assigned SID number on the report.
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#Select Grade. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right of “Grade” to select the desired grade level(s) to be included.
 
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#Select Gender. Leave the Gender field blank if both genders are to be included. Otherwise, click in the box to the right of Gender to select the desired gender to be included.
 
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#Select Ethnic. Leave the Ethnic field blank if all ethnicities are to be included. Otherwise, click in the box to the right of Ethnic to select the desired ethnicities to be included.
 
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#Select Special Code(s) to limit the list of students based on special codes. Special Codes must have been entered into the Student Master record for students. To select all students click the check box to the left of '''Value''' at the top of the special code(s) list or leave the field blank. Selecting the box beside the blank line will select students that do not have a special code.
 
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#Select Program Code to limit the list of students based on their program code. If you select ALL or if you leave the field blank, all test scores that have been previously entered will be displayed. To select all students click the check box to the left of '''Value''' at the top of the program code list or leave the field blank. Selecting the box beside the blank line will select students that do not have a special code.
 
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#Select Team Code(s). This selection should only be used if your school is using Team Scheduling. Click in the field and a list of teams is displayed. Click the check box to the left of the team(s) you want to display. To select all students click the check box to the left of '''Value''' at the top of the teams list. Selecting the box beside the blank line will select students that have not been assigned to a team.
 
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#Select Homeroom to restrict scores to a group of students in a specific homeroom or homerooms. Click in the field and a list of homeroom teachers will be  displayed. Click the check box to the left of the Homeroom teacher(s) you want to display. To select all students click the check box to the left of '''Value''' at the top of the homeroom teacher(s) list. Selecting the box beside the blank line will select students that do not have been assigned to a homeroom teacher.
 
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#Select Counselor to restrict scores to a group of students assigned a specific counselor or counselors. Click in the field and a list of counselors will be  displayed. Click the check box to the left of the counselor you want to display. To select all students click the check box to the left of '''Value''' at the top of the counselor list or leave the field blank. Selecting the box beside the blank line will select students that do not have been assigned to a counselor.
 
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#Select Club to restrict scores to a group of students based on club membership. Clubs must have been entered into the Student Master record for students.  Click in the field and a list of clubs will be  displayed. Click the check box to the left of the club you want to display. To select all students click the check box to the left of '''Value''' at the top of the club list or leave the field blank. Selecting the box beside the blank line will select students that do not have club membership on their student master record.
 
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#Select Sport to restrict scores to a group of students based on Sports team roster. Sport teams must have been entered into the Student Master record for students.  Click in the field and a list of sports will be  displayed. Click the check box to the left of the sport you want to display. To select all students click the check box to the left of '''Value''' at the top of the sport list or leave the field blank. Selecting the box beside the blank line will select students that do not have a sports team on their student master record.
 
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#Select Order to List. The choices are Alpha, Grade, Homeroom, or Counselor.
 
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#The Print on Order option becomes available for all options except Alpha Order. This option allows for page breaks between grades, homeroom teachers, counselors, advisors, and teams. Page break for Alpha Order is automatic based on number of students that fit to a page.
 
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#Select the As-of-Date. This represents active students as of the date you choose. It usually defaults to the current date.
 
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#The Show Sped selection allows you to restrict your list of students to All, Sped Only, or Non Sped.
 
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#The Show 504 selection allows you to restrict your list of students to All, 504 Only, or non 504.
 
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#The Student field allows you to select a single student, a group of students or all students. To select a single student click in the field for a list of students. To select all students click the check box to the left of '''Value''' at the top of the student list or leave the field blank. Selecting the check box beside the blank line will select all students.
 
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#Select Test Type to List. The available test types are Gee 21, LEAP 21, ACT, SAT, National, iLEAP, Plan, Explore, LAA1, LAA2, EOC, SAT-SUBJ. Leaving the selection field blank or selecting ALL will give you results for all Test Types.
 
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#Select the Test Month. To restrict the list of student scores requires the selection of a specific month. If you select ALL or if you leave the field blank, all test scores that have been previously entered will be displayed.
 
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#Select Test Year. To restrict the list of student scores requires the selection of a specific year. If you select ALL or if you leave the field blank, all test scores that have been previously entered will be displayed.
 
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#Checking the High Score Only will give the highest score only for students that have taken GEE21 tests multiple times. '''If you select High Score Only you will not be able to edit any scores.'''
 
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#Click OK to move to the next screen.
 
  
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===Video How-to===
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'''Show Exceptionalities''' - Check to show the student's Exceptionalities from the IEPs on the report.
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[[media:GR-.mov|Test Score Editor - Entering and Editing video]]
 
  
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'''How to edit an existing score/level'''
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'''District''' - Default value is based on the user’s security settings. The user will be limited to their district only.
  
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After completing the setup box and clicking OK, students that meet the setup box criteria will be displayed on the screen. Follow the next set of steps to edit the score/level of a student.
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'''School''' - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.
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#'''To edit an existing score,''' scroll through the list of students to find the student that needs to be edited.
 
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#Click in the appropriate score field to the right of the student's name. The existing score will be highlighted.
 
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#Replace the existing score with the correct score.
 
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#Click the '''Save''' cell found at the right of the student's ID number.
 
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#A Record Saved message will appear on the screen. Click OK.
 
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#'''To edit an existing level,''' scroll through the list of students to find the student that needs to be edited.
 
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#'''Click in the appropriate level field''' to the right of the student's name. This will give access to a drop down list.
 
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#Click on the down arrow to see the list.
 
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#Use a single left mouse click to select the level.
 
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#A Record Saved message will appear on the screen. Click OK.
 
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#Click the '''Save''' cell found at the right of the student's ID number.
 
  
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'''Order To List''' - Choose the order of how the user wants the list to display.
  
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'''How to enter a new score/level'''
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[[File:custom1.PNG]]
  
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After completing the setup box and clicking OK, the student(s) that meet(s) the setup box criteria will be displayed on the screen.  
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'''Print Break On Order''' - Select so that the "Order To List" chosen above will direct the report how to stop and start printing.
  
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If the student for which new scores/levels are to be entered '''has never taken the test''' you can edit them using the steps above.
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'''As of Date''' and '''Active Only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
  
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If the student for which new scores/levels are to be entered '''has already taken at the test at least once,''' use the following steps to enter this new data.
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'''Military Students Only''' - Check the square to show only the Military Students.
  
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#Be sure to enter the student's name on the setup box in the Student field. If necessary you can click the setup button at the bottom of the screen if the student's name is not on the screen.
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'''Show Students with Results Only''' - Check to show students that have existing test score results. Uncheck to show all students regardless if they have existing scores.
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#The screen should display any test scores of the student based on whether or not the student has previously taken any tests and whether or not those tests meet the setup criteria.
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#The top line will be blank. If it it not blank return to the setup box and verify settings.
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'''Students''' - Select the student(s) you want to view. Once the pop up box appears, there is a search box to select a student. NOTE that if a single student is selected in the set up box, their information will default on to the data entry fields so the blank row will now begin with the column '''Test Date'''.
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#To find a student that needs new scores entered, '''click on the Student ID field''' on the top blank line.
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#Scroll through the list and click the check box to the left of the student's name.  
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'''Test Name''' - Select a certain test or leave it on "All Test Types" for all tests that the students have taken.
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#This will populate the District, School, Student Name, D.O.B. and Test fields on the top line.
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#You may click the Save cell at this time and complete the remainder of the steps to enter scores on the new record that will be created by this step.
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'''Test Date From''' - Select the from date to show test scores in the date range selected. If no from or to dates are chosen and left blank, then show all scores.
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#Click the MO (month) field and select the appropriate month from the list.
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#Click the Year field and select the appropriate year from the list.
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'''Test Date To''' - Select the to date to show test scores in the date range selected. If no from or to dates are chosen and left blank, then show all scores.
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#Click the GD (grade) field. For GEE21 students in grades 9, 10, 11, and 12 you MUST select HS.  
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#Scroll to the right and enter the score/level for each of the new scores.
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'''Column''' - This will allow the user to show only the columns needed in the display.
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#You MUST click the Save cell or the information will be 'lost'.
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'''[[Report]]''' - The user can click in this box to select a report that they have previously created.
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'''[[Filters]]''' - Choose to show additional filters.
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'''OK''' - Click to continue.
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To find definitions for standard setup values, follow this link: [[Standard Setup Options]].
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==Main==
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[[File:testscoreeditormain6.png]]
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'''NOTE''' that the picture example above is using the Test Name of LA Literacy, so each Test Name chosen will look different.
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===Column Headers===
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.
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'''School Name''' - School name of enrollment.
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'''Last Name''' - Student's last name.
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'''First Name''' - Student's first name.
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'''Sidno''' - Student's identification number.
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'''DOB''' - Student's date of birth.
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'''Homeroom''' - Student's homeroom.
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'''Delete''' - Click here to delete information.
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'''Homeroom''' - Student's homeroom teacher's name.
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'''Test''' - Test Administration Name.
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'''Date''' - Test Administration Date.
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The '''remaining columns''' will have different data for whichever "Test Name" is chosen.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
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==Bottom==
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[[File:testscoreeditorbottom.png]]
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'''Setup''' - Click to go back to setup options.
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'''Save New''' - This button is for saving a new student record from the top edit line.
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'''Print''' - [[Standard Print Options]]
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'''Print PDF''' - Click to print PDF.
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'''Export''' - Click to export report information.
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'''Help''' - Click to view written instructions and/or videos.
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'''iGear''' - [[Using the iGear | iGear]]
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'''Save''' - Click to save new title and description report information.
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'''[[Report]]''' - The user can click in this box to select a report that they have previously created.  
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=='''How-to'''==
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[[Test_Score_Editor_-_Editing/Entering_Scores|Test Score Editor Enter/Edit]]
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----
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[[Grades|'''Grades''' Main Page]]
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----
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 08:50, 6 June 2024

This program will provide the user a way to view/edit a variety of existing test scores such as EOC, GEE, LEAP, ACT, etc. The user may also enter scores manually instead of importing them through Test Score Import. Test Score Editor along with Test Definition, will provide the user a way to design the displaying of state testing scores, levels, labels, and more.

Menu Location

Grades > Entry > Test Score Editor

Setup Options

Testscoreeditorsetup3.PNG

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

Show SSN on Report - Check to show the student's SSN on the report.

Show SASID on Report - Check to show the student's Student Assigned SID number on the report.

Show Exceptionalities - Check to show the student's Exceptionalities from the IEPs on the report.

District - Default value is based on the user’s security settings. The user will be limited to their district only.

School - Default value is based on the user’s security settings. If the user is assigned to a school, the school default value will be their school site code.

Order To List - Choose the order of how the user wants the list to display.

Custom1.PNG

Print Break On Order - Select so that the "Order To List" chosen above will direct the report how to stop and start printing.

As of Date and Active Only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Military Students Only - Check the square to show only the Military Students.

Show Students with Results Only - Check to show students that have existing test score results. Uncheck to show all students regardless if they have existing scores.

Students - Select the student(s) you want to view. Once the pop up box appears, there is a search box to select a student. NOTE that if a single student is selected in the set up box, their information will default on to the data entry fields so the blank row will now begin with the column Test Date.

Test Name - Select a certain test or leave it on "All Test Types" for all tests that the students have taken.

Test Date From - Select the from date to show test scores in the date range selected. If no from or to dates are chosen and left blank, then show all scores.

Test Date To - Select the to date to show test scores in the date range selected. If no from or to dates are chosen and left blank, then show all scores.

Column - This will allow the user to show only the columns needed in the display.

Report - The user can click in this box to select a report that they have previously created.

Filters - Choose to show additional filters.

OK - Click to continue.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Testscoreeditormain6.png

NOTE that the picture example above is using the Test Name of LA Literacy, so each Test Name chosen will look different.

Column Headers

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be the user's school site code.

School Name - School name of enrollment.

Last Name - Student's last name.

First Name - Student's first name.

Sidno - Student's identification number.

DOB - Student's date of birth.

Homeroom - Student's homeroom.

Delete - Click here to delete information.

Homeroom - Student's homeroom teacher's name.

Test - Test Administration Name.

Date - Test Administration Date.

The remaining columns will have different data for whichever "Test Name" is chosen.


To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Testscoreeditorbottom.png

Setup - Click to go back to setup options.

Save New - This button is for saving a new student record from the top edit line.

Print - Standard Print Options

Print PDF - Click to print PDF.

Export - Click to export report information.

Help - Click to view written instructions and/or videos.

iGear - iGear

Save - Click to save new title and description report information.

Report - The user can click in this box to select a report that they have previously created.


How-to

Test Score Editor Enter/Edit


Grades Main Page


JCampus Main Page

Retrieved from EDgear Wiki